[bksvol-discuss] Re: Some additions to the scanning and proofing manual

  • From: "Deborah Murray" <blinkeeblink@xxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Thu, 13 Aug 2009 06:22:51 -0400

Hi Mary,
To search for and replace the m-dashes quickly in Kurzweil you can use the
key sequence alt plus 0151. 


From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Mayrie ReNae
Sent: Thursday, August 13, 2009 12:31 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Some additions to the scanning and proofing

Hi Paula,
    Lots of good questions.  Let me preface by saying that there is often
more than one way to achieve any given goal.  So, if one way doesn't work,
but another does for you, please use it.  In creating the instructions about
which you speak, we would have had to write a novel to include every single
eventuality.  I'd have gone mad!  I might be there already.  Now, on to your
    First, as to an easy way to enlarge the font size of chapter headings.
There isn't a simple way to do this.  There are lots of options for
achieving it though.  As you say, you can just fix them as you read.  That
is the most straight forward.  However, here is what I do.  Please remember,
this is just my way of doing this and isn't by any means the only way.  
    Very often, the only way to know where chapter headings are or should be
is by the absence of a running header on that page.  So, If I'm lucky, and
the chapter heading actually contains the word "chapter" I can do a find on
that word, locate each chapter heading and enlarge it before I ever start
reading.  If the word chapter is not always present, or the font is weird
enough that that word doesn't scan clearly, I will page down through the
document and look for pages without headers.  Very often chapter headings
can be located and/or inserted this way, and enlarged as located or
    Those aren't really quick things to do, but they are what I know to do.
    Next, the end of line hyphens should be nonexistent if settings were set
properly when the scanner scanned the book.  However, doing this find and
replace just finds the problem and fixes it if the scanner did not have the
setting enabled.  Did I answer that one?
    The blank lines at the top of the pages exist to ensure that the tools
can locate page numbers properly.  The new tools are supposed to have less
trouble with this kind of thing than the old tools did, but since they have
had troubles with other things that were supposed to be fixed, I left this
step in the instructions.  In short, the blank lines surrounding page
numbers exist as a shout out to the conversion tools that "hello, yes, there
is a page number here that you need to do something about."  Sorry, kind of
vague, but the best I've got.  Please ask again if I need to elaborate more.
You are correct that using the find and replace to get rid of extra carriage
returns can cause lists to be united when they shouldn't if they do not have
an initial upper case letter.  This was one of the eventualities that we
didn't include in the instructions.  The lists can always be reunited when
reading if they get turned into straight text.  Another option is to read
the book before performing this step, either adding a space or an asterisk
before each list item beginning with a lower case letter to keep what you
are talking about from happening while you read, then perform the step once
you've finished reading to catch any extra paragraph marks that you might
not have noticed while reading.  

     Yes, the braille translator does still have trouble with some bullets.
I generally replace those with asterisks.  The braille translator knows
about those! 
    And finally, yes, replacing smart quotes with straight quotes can be
done using Kurzweil 1000 as you describe.  It's just another option.  And
honestly, when writing the instructions, I didn't and still don't, have any
clue for the sequence that would be used for an em dash.  So, I personally
have to do that replacement, if I want to do it quickly in Word. Just
another example of more than one way to skin a cat.  And if the book has
section breaks, that must be done in Word to the best of my knowledge.  So,
why not do a bunch of simple steps while you're already there?  But again,
that's just me.
    Thanks for all of the great questions.  Please ask again if I've left
out anything, or been unclear.  
Happy proofreading.

From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Paula and James
Sent: Wednesday, August 12, 2009 8:22 PM
To: Bkvol
Subject: [bksvol-discuss] Re: Some additions to the scanning and proofing

    I just finished reading the new section on proofreading with K1000, and
even though I've done a lot of proofreading, I learned some helpful hints! I
do have a few questions, though.
    First, once you standardize the font at 12 points, is there a quick way
to set chapter titles at 16, or should this simply be done  as you read
through the book?
    Second, if Correction of End of Line Hypens is enabled under General
Settings, is it necessary to do the find and replace? If you apply
corrections under the Edit menu, won't that take care of the problem?
        Third, I'm curious about the need for a blank line after a page
break. I know there should be a blank line between the text and the end of
the page, and between the page number and the text, but why do we need a
blank line at the top, between the page break and the number? Sorry if I'm
not making sense.
    Fourth, if you go through the 27 steps to remove unneeded returns,
wouldn't that mess up text that is deliberately written in columns, such as
lists? I know list items are often preceded by bullets, but sometimes they
are not.
    That reminds me: is it still a good idea to replace bullets with
something like a double dash, so as not to confuse the braille translator?
    OK, last question, I promise. Can't you  do similar procedures in K1000
to those described in Word, such as replacing smart quotes? As I understand
it, you can hit Control -H for Find and Replace, then hold down the ALT key
and type the required number sequence with the Numpad keys.
    Sorry this is long. Again, my thanks to all who have worked so hard on
these documents. It is really helpful to have all the suggested procedures
in one place.
 ----- Original Message ----- 

From: Bob <mailto:rwiley@xxxxxxxxxxxxx>  
To: bookshare volunteer discussion <mailto:bksvol-discuss@xxxxxxxxxxxxx>  
Sent: Wednesday, August 12, 2009 5:19 PM
Subject: [bksvol-discuss] Some additions to the scanning and proofing manual

Bookshare and VAT have been rather busy lately.
We now have some additions to the scanning and proofreading manual that I
think you may find helpful--especially to those new scannors and prooffers.
They are:

1.      A Checklist for Proofreading with Kurzweil:



2.      Tips for Scanning with Kurzweil:



3.      Tips for Scanning with Finereader:



4.      Tips for using tables link:


5.      And some information about the spellchecker: 



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