Hi MaryThank you so much, your explanation was wonderfully clear. I am actually more interested in just scanning then in proofreading but if I can do anything to make things easier for proofreaders I want to do that.
Maureen----- Original Message ----- From: "Mayrie ReNae" <mayrierenae@xxxxxxxxx>
To: <bksvol-discuss@xxxxxxxxxxxxx> Sent: Monday, May 24, 2010 9:12 PM Subject: [bksvol-discuss] Re: Quotation marks
Hi Maureen, The surest way to know whether an error is a scanning error rather than atyping error created by the publisher is, as you say, to check the hard copyof the book. With that said, I have seen errors in books created by the publisher such as "though" where the word ought to have been "through."I've also seen errors in verbiage, have for having, and the like. Even thegender of the character being discussed has been off. On the other hand, scanning errors are almost always caused by the OCR interpreting letters as something they aren't and are often very understandable if one has a solid knowledge of how the printed word should look. Some really common scanning kinds of errors are corn for comor the reverse, die for the either as part of a word, or as a single word, theletters td where the letters tl should have been, or the italicized letter Iscanning as a slash. That is just a very short list, but you see how the kinds of errors are different when they are typing errors or scanning errors. Also, I see that you asked a question about how to remove headers earlier. Kim's instructions were fine, but not as complete as they could have been,and there are ways to preserve page numbers and still remove headers, if theheaders appear on the same line. I'll explain.Headers can either be removed one at a time, or in one fell swoop, or large groups by using the find and replace dialogue. I think that Kim said you'reusing Kurzweil 1000 to proofread. These instructions will work for that software. In an ideal world, headers can be removed with a couple of global find andreplace attempts. Unfortunately, headers are rarely as uniform as that, andmay need to be removed one at a time by hand. I'll describe how to remove headers by hand one at a time, and then using the find and replace option.Headers usually have three arrangements, and appear the same on all odd andthen as something different on all even pages of a book. Some headers contain page numbers, if the page numbers are at the tops of the pages. Page numbers are not included in the header if they are at the bottoms of pages. When your book has headers that do not contain page numbers on the same line, you can remove them by hand by doing this: Place your cursor at the left margin of the line of text containing the header. Press shift plus end to select the entire line that contains the header.Now you can press the delete key, or press control plus x to cut the line oftext, whichever feels more comfortable to you.If you want to try a global find and replace in hopes of removing bunches ofheaders at once, do this: Place your cursor at the left margin on the line containing the header. Pres shift plus end to select that entire line of text.Press control plus h to open the find and replace dialogue. The line of textyou have selected will appear in the "find" box. Tab once and leave the replace box empty so that what you are finding will be replaced by nothing. Tab until you get to the box labeled "case sensitivity." Make sure this option is enabled. Tab to the "ok" button and hit enter.Wait until your software tells you how many replacements it's made and moveon to your next process, whatever you choose that to be. If your header contains a page number at the beginning of the line, do the following: Place your cursor immediately after the page number. Press shift plus end to select (also called highlight) the entire line of text after the page number. Press either the delete key or control plus x to get rid of the selected/highlighted text.You can also use the find and replace option as before after having selectedexcluding the page number.If your page number appears at the end of the line containing the header, dothe following: Press end to get to the end of the line containing the header. Left arrow until you have heard the first number of the page number spoken and so passed by. Press control plus home to select or highlight the entire line to the left of the page number. Press either the delete key or control plus x to get rid of the highlighted/selected text. You can also use the find and replace, again replacing with nothing and enabling case sensitivity if you want to get rid of more than one header's occurrence in a book at once. Just a note. I find find and replace very helpful, and use it regularly. However, it is rare that headers are uniform enough to be removed with onepass through the find and replace dialogue. It is still a good idea to pagedown through the document and check for and removing any remaining headersthat the first try at find and replace didn't catch. Also, paging down this way will help you to locate pages whose headers ought to have contained pagenumbers, but that either scanned as garbled text, or didn't scan at all. You can then insert those missing or garbled page numbers. One final note, in case you need it. People have in the past. If you areusing a traditional computer keyboard, the home key is the center key in thetop row of the six-pack. The end key is immediately below the home key.I hope that was helpful. I hope I didn't forget any steps. If anything hasbeen unclear, please write and ask. I want to be as clear as I can, and will clarify anything that you need to be clearer. Happy proofreading! Mayrie -----Original Message----- From: bksvol-discuss-bounce@xxxxxxxxxxxxx[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Maureen PranghoferSent: Monday, May 24, 2010 4:36 PM To: bksvol-discuss@xxxxxxxxxxxxx Subject: [bksvol-discuss] Re: Quotation marks Hi How can you tell thedifference between a type-o and a scanning error when you are proofreading? If one letter is typed wrong in a word how do you know which it is? By checking the hard copy? Maureen ----- Original Message ----- From: "Debby Franson" <the.bee@xxxxxxxxxxx> To: <bksvol-discuss@xxxxxxxxxxxxx> Sent: Monday, May 24, 2010 9:26 AM Subject: [bksvol-discuss] Re: Quotation marksHi Kim! Out of ignorance that there was such a thing as British punctuation, I changed all of the single quotes to double ones when I proofread a while back as we are used to here, and I didn't get in trouble, but I probablywon't do it again, now that I know better. You'd better e-mail Carrie andask her for sure about the policy on that, since the braille displays don't like the single quotes, since I don't know about policy on that, just that we are not to change text, including typos, which I find when reading over my scans. I groan when I find a typo, because I'd love to change it, but know it would be tampering with the published work, so Ileave them and put a note in with my submission saying that page so-and-sohas such-and-such a typo. Debby At 08:01 AM 5/23/2010, Kim Friedman wroteHi, folks, I just finished proofreading a book for Deborah Murray called ASecret and Unlawful Killing by Cora Harrison. It was written and publishedin Great Britain and has there particular type of quotation marks which I'm told don't translate as quotes in Braille. My initial desire was to replace those quotes with those that looked good in Braille. I didn't dothis because the submitter informed me that those quotes should remain howthey looked in the printed text. I wrote her and have subsequently writtento Carrie Karnos to get bookshare's policy on this. I've checked in the book for approval and hope it will be added to the collection. I would be interested in your thoughts on this. I recognize that it is my job as proofreader to remove scanos if any, make sure the format is okay, all pagination and text present and accounted for and to muck about with the text as little as possible if the submitter did a great job, otherwise Icould strip headers, add Roman numerals if needed for the prefatory pages,etc. Do write me back and tell me what you think given your knowledge and experience. 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