[bksvol-discuss] Re: Ok, I'm confused! What's next?

  • From: "Gary Petraccaro" <garypet130@xxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Sun, 17 Aug 2014 21:51:45 -0400

    Need more clarification.  I have a book which has sections, called 
sections, and numbered items under each section.  Should these be considered 
chapters, or should the sections be considered chapters and the numbered items 
subchapters?  Second, in this book, the title appears several times in the book 
at the very beginning of the book, with the author and publisher info several 
pages later and right before the text of the book.  Should the title be in 20 
point bold Everywhere or just the page with all the other information?
Appreciate the help.  Thanks.

  ----- Original Message ----- 
  From: Judy s. 
  To: bksvol-discuss@xxxxxxxxxxxxx 
  Sent: Thursday, June 26, 2014 10:06 PM
  Subject: [bksvol-discuss] Re: Ok, I'm confused! What's next?


  Hi Deb, a little correction to Kim's instructions, as well as some additional 
stuff to look out for. smile.

  The formatting for the book under Bookshare's current standards should be as 
follows:

  1. On the title page for the book (the page where the title appears, the 
author's name appears, and the publisher appears)

  Title: 20 point and bold.
  Author's Name: 18 point and bold (not 20 point)
  anything else (like the publisher's name): 12 point and no bold

  2. For the rest of the book:

  Parts/Sections/Books: 18 point and bold.
  Chapters: 16 point and bold.
  Subchapters/subsections: 14 point and bold.
  Text: 12 point and not bold.
  Font: stick with one that's common, like Times New Roman, Tahoma or Arial for 
example, and use just one font face throughout the entire book. So if you pick 
Times New Roman, the whole book should be in Times New Roman.

  3. You should preserve other bolding as well as italics that are in the 
correct places that match the original printed text. These are usually:
  a.    To show emphasis
  b.    To note words in foreign languages
  c.    NOT on whole pages or on random words

  Be careful as many OCR scanning programs will randomly bold words on pages, 
especially if they are italicized, or even randomly bold entire sections of 
text. That is rarely correct, and should be fixed before submitting your scan.

  4. Some other things to watch out for:

  a. graphic bullet points should be converted to asterisks because braille 
doesn't correctly handle them correctly.
  b. blank pages should be preserved, with the words blank page within square 
brackets, like this: [blank page] added to the page. Make sure to keep the page 
number for that page as well.
  c. Make sure every single page has a page number and each page has a 
corresponding hard page break. The page number must be on a separate line of 
its own on each page of text, and be either the first line or last line on each 
page.  The page numbers do not have to be all on the top or all on the bottom 
of the page -- they can alternate so that sometimes the page number is the 
first line and sometimes the page number is the last line.
  d. Make sure the book you've scanned has a copyright page.  If it doesn't it 
will get rejected no matter how great the scan is.
  e. Check that your OCRing hasn't put paragraphs breaks in the wrong places. 
Some OCRing packages will put a paragraph break at the end of every single line 
of text on a page, instead of just at the ends of paragraphs where they are 
supposed to be.

  Most importantly, don't be overwhelmed by all of this and keep asking plenty 
of questions! smile.  Every volunteer here had to start out as a newbie and 
learn how to do this. It can feel at first like you've been served an elephant 
for dinner, so take a deep breath and just take one bite at a time!


  Judy s. 
  Follow me on Twitter at QuackersNCheese 


  On 6/26/2014 6:59 PM, Kim Friedman wrote:

Hi Deb, sometimes headers and footers are either the book title and the
author's name. If you see those, you can strip them. If you see a chapter
number or title, then you only want those on the actual first page of a
chapter. Subsequent pages don't need them. I'd also think if the chapter has
sections in them, then you only want a particular section title to occur on
the first page of the section and not on another page which is in the same
section (do you follow me?). With regard to font, you want to make sure you
have a font which is readable for the whole book (Bookshare likes Times New
Roman with titles at 20-point, Parts at 18-point, Chapter titles at
16-point, sub-sections or sections at 14-point, actual body of the whole
text at 12-point, Author's name at 20-point. (With regard to font, the real
consideration is that it be readable so Times New Roman or Arial, or
anything which is really clear to read is important.) Page setup should be
legal or custom size, margins (I'd go for narrow (1.0 or 1.25 all round).
Paragraph setup for the body of the text is generally on the left. I know
what I used to do for paragraphs with regard to proofreading a document and
I can send you my procedure for it, but I think other submitters will be
better at giving you more specific information about what to do about
paragraphs in your text. I hope what I've mentioned so far helps you out.
Regards, Kim Friedman.

-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Gmail For Deb
Sent: Thursday, June 26, 2014 2:11 PM
To: Bookshare Volunteer List
Subject: [bksvol-discuss] Ok, I'm confused! What's next?

He you scanners and proofers,

I just finished scanning in my first book.  This includes doing ocr on it,
and running through the spelling check that OmniPage provides.  There are
formatting things that seem important to me, but I'm not sure just how to go
about getting things right.  Do I need to change the font and or size of
text from what came out?  There are boxed off sections of text that are like
sidebars, too.  Is there a way to identify them as such?  I've seen several
of you mention headers.  In this case, the headers are the page numbers and
chapter title.  What do I do about that?  I understood that I was supposed
to keep page numbers.  What about margins?  Do I maintain them, or can I
just set a standard margin for the whole book?  What about any center
aligned text I come across?  Finally, I'd like some input on how to insert
the diagram description text.  

All help will be greatly appreciated!  I am sorry for my ignorance, but I'll
learn!

Deb Outland
Lexington, Kentucky To unsubscribe from this list send a blank Email to
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