Here's what I copied and saved so I'd have a ever-reader
reminder: (I'm also including also the em-dash instructions) In
text Put space, asterisk, the number, and another space after the
number. That's when the footnote number is in the same font as
the text. You-don't have to do that if you make them superscript,
and neither superscript nor the alternative is preferable but you
have to be consistent. As a sighted person I prefer superscript,
and when I'm proofing it makes it easier for me to find them, to
be sure I haven't missed any; unfortunately, in the 800-page book
I've almost finished I started the other way, and when I asked if
it was required I was told what I've said here, so I had to
continue; I'll use superscript in my next book. Too often the
scans come to with the footnote numbers in the same type as the
text but placed not accurately on a line above (that's also an
option, if I recall correctly, (I hasten to add here that in
Larry's scans they are always perfectly placed; and he even seems
to be going to the extra trouble to do the space asterisk ...
instead of leaving that for the proofer
HTH
Cinndy
On Mon, Oct 28, 2013 at 1:29 PM, Judy s.
<cherryjam@xxxxxxxxxxxxxxxx <mailto:cherryjam@xxxxxxxxxxxxxxxx>>
wrote:
Hi Madeleine,
I think I need a little more clarification. smile.
When the footnote number remains in the text as normal size
or in superscript, do you want a space in front of it, to
separate it from the text that it's by, or not? So, for
example, would it be:
This sentence has a footnote number.1 This is the next
sentence in the text.
or
This sentences has a footnote number. 1 This is the next
sentence in the text.
Also, at the bottom, if the footnote is contained within
square brackets, do the outsourcers and in house staff add in
the word footnote: (or footnotes) right after the left
bracket to indicate that the following text is a footnote, or
not? So, for example, is it:
[Footnotes:
1. This is footnote number one.
2. This is footnote number two.]
or
[1. This is footnote number one.
2. This is footnote number two.]
Thanks!
Judy s.
On 10/28/2013 2:34 PM, Madeleine Linares wrote:
Hi all,
I’m very sorry for the confusion. I’m working to update the
instructions as they are inaccurate and out of date. Please
do not put parentheses around the numbers in the text or at
the bottom around the footnote information. For the numbers
in the text you can do one of three things: place an
asterisk next to the number, keep the number in normal (size
12) font, or keep the number in superscript font. The
scanner should be doing his or her best to make sure that
the number stays as it was in the text. Our vendors do not
add in asterisks but we allow volunteers to do so for
clarification purposes.
We ask that the information in the footnote be placed in
brackets if the number is either superscript or
regular-sized font in the text (to clarify that it is not
part of the text). If the proofreader adds in an asterisk
next to the number, he or she should add in three asterisks
after the text and before the footnote information. In this
case, the footnote information does not need to be included
in brackets.
Proofreaders have been adding in asterisks since before I
started, which is why they are allowed to continue. Since we
are all working very hard to make sure that volunteers,
outsourcers, and in-house staff are all doing things
consistently, I’ve been recommending the method of leaving
the number in the text (either in regular font size or
superscripted) and then placing the footnote in brackets, as
that is what both other in-house staff and outsourcers are
instructed to do. However, we do still allow the asterisk
version at this time.
I realize that having two options is not ideal, but I really
am doing my very best to accommodate everyone while also
keeping things consistent in order to provide the best
quality books to our members.
Best,
Madeleine Linares
Volunteer Coordinator
Bookshare, a Benetech Initiative
650-644-3459 <tel:650-644-3459>
madeleinel@xxxxxxxxxxxx <mailto:madeleinel@xxxxxxxxxxxx>
*From:*bksvol-discuss-bounce@xxxxxxxxxxxxx
<mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx>
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] *On Behalf Of
*rdols@xxxxxxxxxxx <mailto:rdols@xxxxxxxxxxx>
*Sent:* Monday, October 28, 2013 11:28 AM
*To:* bksvol-discuss@xxxxxxxxxxxxx
<mailto:bksvol-discuss@xxxxxxxxxxxxx>
*Subject:* [bksvol-discuss] Re: End Notes
The footnote/endnote instructions confused me too. The
written instructions say "square brackets," but the example
in the instructions uses parentheses. So I have been using
parentheses for both the in-text superscript number and the
footnote number, like:
A recent study found some interesting results (1).
(1) Journal of the American Medical Society.
Is that wrong? Should I be using the asterisk instead? The
instructions didn't mention asterisks, but what do the rest
of you do for footnotes?
Rachel
------------------------------------------------------------------------
*From: *"Deborah Murray" <blinkeeblink@xxxxxxxxx
<mailto:blinkeeblink@xxxxxxxxx>>
*To: *bksvol-discuss@xxxxxxxxxxxxx
<mailto:bksvol-discuss@xxxxxxxxxxxxx>
*Sent: *Monday, October 28, 2013 12:44:39 PM
*Subject: *[bksvol-discuss] Re: End Notes
Hi Jean,
Please don't put parentheses or brackets around footnote or
endnote numbers. The method we have been using, which seems
to work for everyone, is to put an asterisk (*) in front of
the number, and make sure there is a space between it and
the word to which it refers. Example:"My pet is a dog. *1
I don't understand why we keep being told to enclose
footnotes at the bottom of a page in square brackets,
supposedly to avoid confusion. To me, this just creates
confusion. Square brackets mean something, such as text
which has been changed or added to by an author. They most
definitely DO NOT mean footnotes!!
And when your footnote also contains square brackets... more
confusion.
The way I format a page is to use three asterisks (* * *) at
the end of the main text of the page. Then I list the
footnotes at the bottom of the page.
You don't have to do anything special to the notes, whether
at the end of the page, chapter or book except to make sure
the number is followed by a period.
If the notes are marked only by an asterisk, you need to
make sure the asterisk is spaced away from the text.
Hope that wasn't too confusing...
Deborah
*From:*bksvol-discuss-bounce@xxxxxxxxxxxxx
<mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx>
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] *On Behalf Of
*Jean McDonald
*Sent:* Monday, October 28, 2013 1:13 PM
*To:* bksvol-discuss
*Subject:* [bksvol-discuss] End Notes
Hi, everyone:
I've checked the proofreading guide and can't find anything
relating to end notes. Is there anything special that needs
to be done when proofing a book with end notes? Should the
note appearing in the text be put into parentheses ( ) as we
do with footnotes? What about the list of end notes themselves?
Any guidance would be appreciated.
Best,
Jean McDonald
