[bksvol-discuss] Re: Help with Software, Please!

  • From: "Mayrie ReNae" <mayrierenae@xxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Sun, 7 Aug 2011 13:14:59 -0700

Hi Sandi,
 
Well, recognition engines are the things that each OCR program has generally
at least two of.  They look at the image of the page you scan, and well,
recognize it. So, not being an OpenBook user, I don't know what recognition
engines it has, but in any case, no need to spend any money!  Fear not! You
have already at least two at your disposal.
 
Here's an idea.  If OpenBook's native format retains paragraph marks.  Maybe
try this, just for giggles.  It's clunky, and will, I'm sure, seem way over
the top in pain-in-the-neckish to some, but it might solve the paragraph
problem, and very very simply.
 
Save a few, ten or so, pages of your book in OpenBooks's native format.
Then open the document in Open Book.  Hopefully Open Book will let you do
this next bit.  Highlight the entire document by pressing control plus a
(That's the control key held down followed at the same time by the letter
a). Then copy the entire document to your clipboard by pressing control plus
c.
 
Now, open Word, whichever version you like.  Open a new document, and place
what you copied to your clipboard into the new Word document, and save as
rtf.  That won't fix the quotation marks, but those are a snap to change,
and it might fix the paragraphing problem.
 
Now, with any luck, typical editing commands like control plus a and control
plus c will work in OpenBook.
 
Let me know, as I'm very curious, if this solves the problem.  Because it
really isn't a difficult thing to do, and won't take very long at all.
 
I know workarounds can feel annoying, but they sure save a lot of time
sometimes, and frustration of learning to do some new and less simple
technique when the one that ought to work doesn't.
 
Mayrie
 
 

  _____  

From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Sandi Ryan
Sent: Sunday, August 07, 2011 10:54 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Help with Software, Please!


Hi Valerie and Mary,
 
I appreciate your help and comments.  
 
First, Mary, how are paragraphs designated with the other recognition
engines?  I was pretty sure the blank line (which is in the print book) was
what Kurzweil also gave me when I used it a couple of generations ago.  Can
you recommend a better recognition engine?  I can upgrade Openbook, but am
not terribly inclined to purchase something else expensive for a volunteer
job.  I love scanning and proofing, but I'm a retired person.  So if you
know of a different way to handle this, I'm open to it--as long as it
doesn't break the bank! *smile*
 
The issue with the paragraphs has to do with scanning the book and saving it
as an RTF.  I'm pretty sure that, before I save the file the first time, all
the paragraph marks are there and everything's good.  But I checked my
scanned file last night, and now, whether I bring it up in Openbook or Word,
2003 or 2007 (I have both) it has still stripped the paragraph marks.  This
seems to be a function of saving the file in RTF.  Openbook warns me that
"Saving the file in this format may" strip some of the characteristics--but
who would think that would mean paragraphs?!
 
For my own purposes I've always just used Openbook in its own format or in
Word, which leaves paragraphs in.  Woud it work to save it as a Word file,
then convert it to RTF?
 
Just wanted to let you both know I'm still working on this and trying to
come up with an answer!  I so enjoyed doing my first two books--and I hate
that it's made so much work for you, Valerie!
 
Sandi
    

----- Original Message ----- 
From: Mayrie  <mailto:mayrierenae@xxxxxxxxx> ReNae 
To: bksvol-discuss@xxxxxxxxxxxxx 
Sent: Saturday, August 06, 2011 10:43 PM
Subject: [bksvol-discuss] Re: Help with Software, Please!

Hi Valerie,
 
Yes, I've noticed that scans done with OpenBook have a blank line between
paragraphs too.  I never found this to be a problem, except for the times
when I'd like to be able to easily see where white space between scenes
should have been in the book, and can't always find this in scans done with
OpenBook.  But maybe I'm remembering incorrectly as I think it's been three
years since I proofread a scan created by OpenBook.  That's a long, long
time technologically speaking, and things often change for the better.
 
Hope you all can figure out how to fix the paragraphing issues.  Perhaps a
different recognition engine would do a more accurate job?  Just a thought.
 
Happy scanning and proofreading everyone!
 
Mayrie
 
 

  _____  

From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Valerie Maples
Sent: Saturday, August 06, 2011 2:56 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Help with Software, Please!


Thanks, Mayrie! I knew you could help her with the ASCII replacement. 

The odd thing is it isn't all paragraphing missing, but every page has some
problem and some pages have no paragraphs. In this particular case, I have
little reason to believe it is the book since it is a clear, high quality
print.

When paragraphing is present, there is a blank line between paragraphs,
something I think routine in Open Book and easily stripped.



Valerie



On Aug 6, 2011, at 4:02 PM, Mayrie ReNae wrote:


Hi Valerie and Sandi,
 
Thanks, Valerie, for clarifying exactly what you're seeing.  All right
quotes is very weird, but is consistent with what I used to see when
proofreading scans done with OpenBook.  I have no idea why OpenBook does
that particular odd thing.
 
Here is the find and replace sequence for replacing smart quotes with
regular quotes, Sandi.  I should have included it in my last note.  Just in
case turning off the autoformatting doesn't fix the problem completely.
 
I'm including instructions for removing both opening and closing quotes just
for the sake of thoroughness.  I suggest running both steps, just in case it
helps, and because it only takes about five extra seconds to do the extra
step.
 
I hope it helps and that you can figure out why all of your paragraph marks
disappeared.  I've never seen that before except with Kurzweil 3000.  Good
luck, and happy scanning and proofreading!
 
See below for the instructions for find and replace in Word to replace smart
quotes with regular quotes.
 
Mayrie
 

Convert smart quotes to standard quotes
To Remove Smart Quotes Using Find And Replace:
In the find box type: ^0147
In the replace box type: ^0034
Replace all.
In the find box type: ^0148
In the replace box type: ^0034
Replace all.

  _____  

From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of Valerie Maples
Sent: Saturday, August 06, 2011 1:44 PM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Re: Help with Software, Please!


And just for everyone's information, aside from many (not all) pages missing
many or all paragraph breaks and the only right quotes appearing so grammar
check told her to eliminate the preceding space, Sadi did an amazing job for
first projects, including being a real sweetheart and moving pagination to
the top to help me navigate easier. 

So glad to have another enthusiastic scanner, so hope someone can help her
determine if there is a setting to better retain paragraphing in particular.
also, if someone (Mayrie?) can give Sandi the ASCII code for right curly to
be substituted with straight quotes in a global find and replace before she
edits, that would be helpful.  Odd that they all appeared to be right
quotes.

Thanks, folks!



Valerie



On Aug 6, 2011, at 2:32 PM, Sandi Ryan wrote:



Hi Group,
 
I have received excellent feedback from my first two scanned books, and they
contained a problem I'd rather not perpetuate.
 
Somewhere in the process, my document was stripped of paragraph breaks.  I
promise I did not do this with keystrokes or menus.  Also, the quotation
marks are curly rather than straight.
 
I use Word 2007 and OpenBook 8 at this point for scanning and correction.  I
scanned in RTF, and the text came out really well.
 
What is happening to cause this problem?
 
If you can help, please either reply to this message or e-mail me off-list
atsjryan2@xxxxxxxxxx
 
Thanks much.
 
Sandi

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