[bksvol-discuss] Re: Help in scanning errors?

  • From: "Maria Kristic" <maria6289@xxxxxxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Mon, 24 Dec 2007 01:48:40 -0500

Hi Liz,

In terms of Word and the spacing/soft page breaks issue, are you viewing the
RTF file in Normal view (i.e., the "Normal" option is checked in the View
menu)? For me anyway, when I open RTF files created in K1000, they do
usually open in Normal view, but just in case... If not, try that, and see
if it helps; with Word not trying to format your document for printing, you
might have a lot less of the soft page break issue. If you are in Normal
view, though, the fact that you're getting soft page breaks in Word (as
opposed to the hard page breaks that are present in your document to
separate the actual pages of the book) might be due to the paper size still
being set to Letter by default (i.e., certain pages are larger than 8.5 x
11" in some way), so changing the paper size to something like "legal, 8.5 x
14 in.", or even simply adjusting paper length/width would then help (File >
Page Setup > [Paper] tab; the first control on this tab is the combo box
where you can specify which of the pre-defined paper sizes you wish to use,
and the next two controls are edit spin boxes to allow you to modify the
length/width settings for the currently selected paper size). Since the
Bookshare tools use the hard page breaks to determine proper pagination, I
believe, and the soft page breaks are only inserted by Word when needed to
accommodate one's View/Paper Size settings, I don't believe that adjusting
the paper size on your own screen should have any detrimental effect on the
final outcome of the book. I'm not certain, but perhaps paper adjustments
might help with the spacing as well? In terms of the spacing, if it is being
caused by extraneous hard carriage returns and the like, can you just delete
those manually to make the text fit on one page (enabling invisible
characters with CTRL+SHIFT+8, which is a toggle, might also help you to see
some of the extraneous characters, if there are any)? Sorry if I seem like
I'm grasping at straws; if you don't have any extraneous white space or new
line characters causing these chunks of blank space in Word, I'm thinking
paper size adjustment might help, but I'm a total and therefore use a screen
reader and Braille display (i.e., no magnification), and I've never thought
to ask a sighted person to tell me what the screen looks like when I've had
to deal with soft page breaks, so I'm not quite sure. Just some thoughts...
Hope all of this makes sense, and I hope that some of it might be helpful.

Skype: MariaKristic
AIM: MCKristic
Email/MSN: maria6289@xxxxxxxxxxxxx
Google Talk: Maria.Kristic@xxxxxxxxx
Yahoo Messenger: mariakristic@xxxxxxxxx
-----Original Message-----
From: bksvol-discuss-bounce@xxxxxxxxxxxxx
[mailto:bksvol-discuss-bounce@xxxxxxxxxxxxx] On Behalf Of liz halperin
Sent: Sunday, December 23, 2007 12:43 AM
To: bksvol-discuss@xxxxxxxxxxxxx
Subject: [bksvol-discuss] Help in scanning errors?

Hi all, trying to keep up even in digest form is daunting! I need some input
here and hoping to find help.

I scan. I scan into Kurz v.11, read and edit as I go, end up with Ranked
spellings of 98% or above. Save as .rtf. I understand all bets are off now
for ranked spelling, that's okay as I know The Truth. (For those listening
with screen readers, I capitalized "The Truth.") 

I used to do the reading and editing in the KES file, now in RTF file but
via KES screen.

Following Guido's input, as I go I remove running headers, just leaving page
numbers at the top, with a blank line, then chapter heading with a blank
line, then the content. Often the page numbers are not on pages that have
chapter headings, so I add them at the top, then a blank line. Sounds good,
right? But somehow, due to internal formatting I can't seem to fix, when I
look at the rtf in Word, there's a HUGE chunk of empty space. This happens
between page number and chapter heading then again down to the content. Font
change doesn't change it. Rescanning doesn't change it. The problem is that
this can make one page be several pages, even though the marking of the page
break doesn't happen till the end. But this somehow still messes up the

I have two books here I need to fix because of it, and likely more.  I used
to just scan and check in KES, change to RTF and upload. Now I'm fixing in
RTF, then checking the RTF word and catching other errors. I'm at a loss....

Bob, I like your idea of adding drinks at a regular stopping place.  This
seems the best advice I've read to date. 

By the way, unlike most of you, I am not checking via screen reader if that
makes any difference. I honestly don't know. I am deaf and still have some
sight.  I am checking via Kurzweil's display options, checking the RTF in
word via ZoomText, and using my CCTV to check for accuracy of resources and
websites, etc in the books, to describe graphics,  and when worn out,
checking via Brailliant braille display with Window Eyes. 

Any assist would be helpful as  I have books here that need to be fixed
before I can upload them. Also need to get a small handful in before I leave
in 4 weeks to get my next guide doggie!

Liz, overwhelmed by the volume here--y'all can listen faster than I can eye
or finger read!!!

Liz Halperin
Portland, OR

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