[bksvol-discuss] Fw: Scanning with FineReader, long

  • From: "Tiffany H. Jessen" <tjessen@xxxxxxxxxxxxx>
  • To: <bksvol-discuss@xxxxxxxxxxxxx>
  • Date: Sun, 26 Feb 2006 19:53:46 -0500


----- Original Message ----- From: "Donna Smith" <donnafsmith@xxxxxxxxxxxxx>
To: <bksvol-discuss@xxxxxxxxxxxxx>
Sent: Wednesday, January 05, 2005 9:57 PM
Subject: [bksvol-discuss] Scanning with FineReader, long



Hi all, and a very happy new year! I was out of pocket yet again, having
house guests for a week and then there was all that holiday cheer to share,
but I have mostly caught up with messages and am ready to present
scanning with FineReader 101. Excuse me just a minute while I don my
Mistress of FineReader gear. Ah yes, spike-heeled boots in place...now
where did I put that whip?? <grin>


My standard disclaimer: I am not now, nor have I ever been, a software
developer, a technology specialist, or a student in any formal sense of
computers. So to all you computer geeks out there, and you know who you
are, don't get excited when I use lay terms to discuss something instead of
geek lingo. Don't make me have to find my whip!


As with other scanning software, it's all in the options and how you set
them. What I describe below are my typical settings for scanning in
two-page mode, regular print, straight text, with the book fitting nicely on
the scanner bed. Any setting can be changed or tweaked to produce slightly
different results, but this is the base from which I usually start.


Open FineReader and go to the tools menu by pressing alt for menus and then
T for tools. This will probably put you on the spell-check selection.
Press O for options and you will find yourself in a dialogue box with six
groups of settings to muck around with. These six groups are: 1. general
page; 2. view page; 3. scan open image page; 4. recognition page; 5. check
spelling page; and 6. formatting page. Now the fun begins.


In each group of settings above, you have choices to make, check boxes to
check or uncheck, a myriad of little things that will fine tune the scan you
get, and when you learn what they all can do for you, you will find that
your life as a scanner and the lives of all of our validator friends will
suddenly become much better. I urge you to really explore all of these
options on numerous occasions until they begin to make sense and you begin
to understand their purpose. There's nothing that can be done in this
dialogue box that can't be undone. The worst thing that will happen is that
you get a really lousy scan because you chose the wrong combination of
settings for that particular book. The best thing that can happen is that
you learn your software and produce really excellent scans.


So now I'll go through each group of settings one at a time, giving the
settings I use for the typical scan mentioned above. Under each group, I'll
list the options available and then the settings that I use.


1.  General page:
A.  Interface language, English
B.  Show image during scanning, check box checked
C.  Show tips during recognition, check box not checked
D.  Open last batch at start-up, check box checked
E.  Adjust image to fit printable area while printing, not checked
F.  Show welcome dialogue at start-up, not checked
G.  Enable ABBYY community news channel, not checked
H.   Save button
I.  Load button
J.  Use defaults button
K.  Close button.
(Note:  For now, we'll do nothing with H through K.)

2.  View Page
A.  Appearance item, Uncertain character
B.  None button.
C.  Block frames width, 1
D.  Show black and white images in image window, not checked
E.  Show black and white images in zoom window, not checked
F.  Show zoom windows scroll bars, checked
G.  Show scale black and white images as gray, checked
H.  Highlight uncertain characters, checked
I.  Show nonprinted characters in window, not checked
J.  Switch to full page mode, checked.
K.  Drafter editor font size, 12
L.  Close button.

3. Scan Open Image Page
A. Scanner twain driver, Epson Twain 5 (of course needs to be set for your
scanner)
B. Use FineReader interface, checked, (very important)
C. Display options dialogue before scanning, not checked
D. Scanner settings button (pressing enter here will open yet another
dialogue box, but one that is pretty important. So press enter and here are
my settings)
I. Image orientation, landscape
II. Measure units, inches
III. Paper size, letter
IV. Brightness automatic, checked
V. Pictures scanning mode, black and white pictures
VI. Resolution, 300
VII. Pause between pages, checked (and for some reason, this has to be
checked every time you scan no matter how you save the settings.)
VIII. Edit box for seconds to pause, 5
IX. Show this dialogue box before scanning, not checked
X. Okay button
XI. Cancel button
(Note; pressing okay after setting your options will return you to the
original dialogue box and back to the D. option of scanner settings button.
So now we'll resume going through the third group of options under scan open
image page.)
E. Invert image, not checked
F. Despeckle image, not checked
G. Split dual pages, checked (very important)
H. Detect image orientation during scanning, checked
I. Convert color and gray images to black and white, not checked
J. Ask for page number before adding page to batch, not checked
K. Open image during scanning, checked
L. Close button.


4.  Recognition Page
A.  Recognition language, English
B.  Edit languages
C.  Auto detect layout, checked
D.  Clear background noise, checked
E.  Look for bar codes, not checked
F.  Auto detect, checked
G.  One line of text per cell, not checked
H.  No merged cells in table, not checked
I.  Do not use user patterns, checked
J.  Pattern editor button
K.  Close button

5.  Check Spelling Page
A.  Stop at words with uncertain characters, checked
B.  Stop at words not found in dictionary, checked
C.  Stop at compound words, not checked
D.  Ignore words with digits and other non-alphabetic characters, checked
E.  Skip prompting for word forms (English dictionary only), checked
F.  Correct spaces before and after punctuation marks, checked
G.  Error display level set before recognition, standard
H.  View dictionaries button
I.  Browse button
J.  Close button

6.  Formatting Page
A.  Retain font and font size, checked
B.  Keep pictures, not checked
C.  Serif, Times New Roman
D.  Sans seriff, Arial
E.  Monospaced, Courier New
F.  Format settings button, (this is another important one, so press enter
and here's what you get)
I.  RTF docs word xml tab
II.  Default paper size, letter
III.  Automaticly increase paper size, checked
IV.  Keep page breaks, checked, (super-mega important)
V.  Keep line breaks, not checked (also pretty darn significant)
VI.  Retain text color, not checked
VII.  Remove optional hyphens, checked (another major time-saver)

VIII.  Enable FineReader zoom Window in Microsoft Word 2003 only for word
xml format, not checked
IX.  With text color, not checked
X.  With background color, not checked
XI.  Save in Word 97 or later format, checked
XII.  JPEG, checked
XIII.  JPEG quality, 50
XIV.  Reduce picture resolution to, 150
XV.  Okay button
XVI.  Cancel button
(Note:  after making selections, press OK and you will be returned to the
regularly scheduled program which was the formatting page.)
G.  Close button

At this point, use control-tab to take you back to the general page where we
started this odyssey. Tab over until you get to save. Press enter and name
this settings file, preferably something that will make sense when you try
to remember it later. Then tab over to the nearest close button and press
enter. You will now be ready to scan, or you can close out FineReader and
return later with the settings saved.


When you open FineReader again and are ready to scan a book in two-page mode
with no extra frills, press alt, T and O to get back to the options under
the tools menu, control-tab until you land on general page, tab over to the
load button, press enter and type in the name of the settings file you
created, and press enter. You will then need to control tab to the scan
open image page, tab to the scanner settings button, press enter, tab over
and check pause between pages and tab again to set the number of seconds to
5. Tab to close and press enter, tab to close again and press enter, and
then you're ready to scan.


Taken all at once like this it might appear a lot to do, but it's really not
once you get the settings in place. I've created similar settings for
one-page scanning for that occasional book that is too large for two-page
mode, and another one for retaining line breaks for the occasional book of
poetry or some other text where saving the line breaks might be important.
But the one I use the most is the two-page mode settings. The other
frequent change I make is for paper size. If the book really fills up the
scanner bed, then A4 is a better setting than letter, but I make this
adjustment for each scan.


Control-shift-K starts continuous scanning and pressing space interrupts it.

Control-shift-R starts the recognition process.

When you're done with scanning and recognition, and it's time to save your
work, here's how to do it:

Press alt and then F to get to the file menu.  Press E to go to the save
text as dialogue box.  This is a baby dialogue box compared to the options
one, so pressing tab will get you through it.  Set your options for saving
text as follows:

1. Filename, type in what you want. The default is Untitled0.
2. Save as type, rich text format RTF. (This is crucial if for no other
reason than to keep the volunteers on this list happy! <smile> Seriously
though, it is the best option and it is the second selection as you arrow
down the combo box.)
3. Save button
4. Cancel button
5. All pages, checked, this is the second option in this combo box.
6. File options, create a single file for all pages, checked, fourth option
in the combo box.
7. Retain layout, retain font and font size, checked, second option in the
combo box.
8. Keep pictures, not checked.
9. Open document after saving, not checked
10. Format settings button, this is a repeat of the format settings you set
in the earlier tools menu settings. You can press space here to check your
settings, but it's really not necessary.
11. Save in, select whatever folder you choose for saving scans, I use my
ebooks.
12. List view, let's you select files or folders, but nothing to set.


Once you've made the selections above, tab over to the save button and press
space to save. Now you have a lovely scanned book in RTF to submit to
BookShare. Once you've set these options in the save text as dialogue box,
they remain the same until you change them again, so in future, you only
have to put in the filename and tab over to save.


Happy scanning!  I still say FineReader is the best scanning software out
there!  And remember, it's not wise to disagree with the Mistress of
FineReader!  <smile>

Peace and Hope,

Donna



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