atw: Re: [work] Tracking changes in Word
- From: Elizabeth Fullerton <Elizabeth_Fullerton@xxxxxxxxxxx>
- To: "austechwriter@xxxxxxxxxxxxx" <austechwriter@xxxxxxxxxxxxx>
- Date: Mon, 16 Nov 2009 16:29:22 +1100
Our preferred method of managing review feedback here is to provide a review
spreadsheet with each document.
The reviewer fills in their feedback, including section number, page, etc, and
their name. This way all reviewers can see what previous feedback has been
given, and clashes are easily identified and the affected reviewers can be
brought together to discuss and gain consensus.
If there is a lot of feedback, I like to send the sheet back with my comments -
that way if I'm not going to make the changes they want they are forewarned,
and we can work it out while I'm making the rest of the changes. Reduces all
the to-ing and fro-ing when the next version goes out for review, because the
reviewers know what to expect.
Regards
Elizabeth Fullerton, CBAP
Business Solutions Architect
Infosys Australia
Ph: +61 3 9680 2000
Fax: +61 3 9860 2999
www.infosys.com
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From: austechwriter-bounce@xxxxxxxxxxxxx [austechwriter-bounce@xxxxxxxxxxxxx]
On Behalf Of Peter Martin [peterm_5@xxxxxxxxxxxxxx]
Sent: Monday, 16 November 2009 4:15 PM
To: austechwriter@xxxxxxxxxxxxx; austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: [work] Tracking changes in Word
Anna:
I've always found Word change tracking the nightmare that you seem to have
encountered. I'm sure there are some people that can use it properly on this
list, but I doubt there are many if any who can guarantee your reviewers are
going to stick to workable rules on it.
Do you have access to Acrobat Pro ? The later versions of it (7+ if I
remember) allow you to send out the PDF with commenting enabled, and then it's
possible to generate a summary of the comments from different people,
identifying who suggested what change.
Haven't seen latest version of Acrobat Pro, but I understand it has enhanced
methods for tracking change suggestions and keeping track of who's read a
document, who hasn't, etc....
Otherwise, there are some cheap and/or free PDF readers that permit comments
which you might be able to use.
I like the PDFXChange viewer for all kinds of handy things. The free one I
think is for personal use only and has some limits, but
the commercial version is relatively cheap and might be worth it.
You still have the issue of whether you send out one document on a circuit, or
a copy to each reviewer. But that's always an issue, and your answer to that
problem rests with your local circumstances (and timing etc).
The advantage of the PDF use is that you simply keep your original word version
and fully control what changes are made.
I hate the idea of handing Word files to other people who generally stuff up
the styles etc anyway....
You wrote:
> Hi,
>
>
> I'm hoping you can help!
>
>
> When I want someone to review changes I've made to a document I use the
> "track changes"
> option so the recipient can clearly see where amendments have been made and
> comment
> accordingly. This seems on the surface like a sensible thing to do. However
> I'm
> getting push back on using this tool because if the person I email the
> document to
> accepts all changes then saves the document and emails it on, the tracked
> changes
> reappear and if they then accept those changes and email the document on they
> appear
> again and so on and so forth. We've tried cutting and pasting into a new
> document and
> then saving it but that doesn't clear the tracked changes either.
>
>
> I think the only way for all the changes to be accepted once and for all is
> for the
> original creator of the document to accept them. Is this correct?
>
>
> Is there another way around this and / or any recommendations for another
> tool to track
> changes in Word without printing the document off and using a highlighter the
> old
> fashioned way?!
>
-PeterM
peterm_5@xxxxxxxxxxxxxx
Logic is a tweeting bird in a green meadow. - Mr. Spock
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