atw: Re: Help!! Word numbering Restart problem
- From: "Elizabeth Fullerton" <Elizabeth_Fullerton@xxxxxxxxxxx>
- To: <austechwriter@xxxxxxxxxxxxx>
- Date: Fri, 17 Aug 2007 17:38:26 +1000
This may not help you at this stage, but before the outline numbering
came out (which I have found to be very stable, btw), I used to create
indented styles for numbering, then use SEQ fields for the numbering
itself.
SEQ fields are very stable and do exactly what you tell them to do (so
if they behave strangely it's because you told them to do something
strange).
For each numbering sequence you create a sequence name, and then you
(usually only) need three types of that field: "Restart at 1", "Repeat
previous number" and "Next number in the sequence".
When working with a team, I created a "cheat sheet" with a bunch of
different number sequences that they could copy and paste. (Having
explained how it works to them, too.)
So if have a numbering system like:
1.
1.1
1.1.1
you would call the first number "Level1", and on your cheat sheet you
would have three fields for that sequence, one to restart at 1, one to
repeat the previous number, and one to progress the sequence. Then you
would have a new sequence for each level in the outline. And you can
format them to be alpha, arabic or roman.
This system is a bit manual, and you may need to do some thinking to get
it right, but once you have it in place, it won't break!
-----Original Message-----
From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Dowling, Terry
Sent: Friday, 17 August 2007 4:00 PM
To: 'austechwriter@xxxxxxxxxxxxx'
Subject: atw: Re: Help!! Word numbering Restart problem
Hi Amanda,
I think the secret to having stable Word documents is having a uniquely
named template (definitey not Normal) with uniquely named styles (that
have
different names to the defaults e.g. 'list n1' instead of 'list 1').
Don't
use any of the default styles.
Also in Tools>Options>Edit turn off "Keep track of formatting" and turn
on
"Prompt to update style". This means you can make changes to the style
within the text of the document, then click in the style field in the
toolbar (if it's there). Either type in a new style name and hit Enter
and
you've made a new style, or just hit enter with the cursor on an
existing
style name and you'll be asked if you want to update the style to match
recent changes.
Funnily enough, I find Frame to be very counter-intuitive.
Cheers,
Terry
-----Original Message-----
From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Amanda Cat
Sent: Friday, 17 August 2007 1:28 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: Help!! Word numbering Restart problem
>If you make sure you have automatically update styles off, you can
>fudge things for the final edit and get away with it, as long as the
>document is not going to be regularly maintained.
This I have done, thanks :)
>I still think, if you have any chance to do so, that you get them to
>work a different way.
I'll do more research. I'm used to documenting online help in HTML and
user
manuals in Frame. I'm not a Word person and find it
very...counter-intuitive
when it comes to templates.
Why can't they just behave like a CSS??? ;)
Thanks again!
Amanda
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