Hi Natalie: Now that my midterms are done and I have a bit of breathing room, I wanted to touch base with you concerning the AEC 2011. I?ve contacted our VP Communications, Michael Matthews, and he is compiling a contact list for all the ACES member schools so you should be able to use that to contact everyone. I was wondering if you could give me a financial snapshot of how the AEC is being funded. Ideally, what I?m looking for is what kind of sponsorship do you guys have for the AEC, has the AEC steering committee done up a budget for the event, accommodations, that sort of stuff. I also wanted to make sure that there is no cash prize being awarded for the AEC on behalf of or in the name of ACES; unless of course your steering committee can raise the funds for this cash prize. I?m not sure if you are aware, but ACES got into debt a few years back because of this and I want to make sure the same mistake is not repeated. Some of the executive on the ACES BOD (Board of Directors) had some ideas that may provide some financial assistance for the AEC. The ACES BOD will be having a meeting soon and one of the main topics for discussion will be the AEC that U de M is hosting so any financial info you could give me would be appreciated. Hope the planning for this AEC is going well. Let me know if there is anything you need for this and I will do my best to assist in anyway possible. Neil Neil McPherson VP OutReach Fall 2010 Dalhousie Sexton Engineering Undergraduate Society President Atlantic Council of Engineering Students (ACES) http://www.aces-caeeg.com/home _____ From: Natalie Cormier [mailto:cormier.nat@xxxxxxxxx] Sent: November 3, 2010 1:32 PM To: neil.mcpherson@xxxxxx Subject: Re: ACES 2011 Host Hey Neil, Regretfully, we won't be able to mail the fees on such short notice. However, we accept the fact that we will not be recieving any handbooks and we will inform the rest of the students. We will mail the fees as soon as possible, and I hope this makes your job easier since you won't have to redo your calculations/ dividing the Handbooks. As for meeting with me/the AEC Organising committee, as long as you give us a couple day's notice, we will definitely be able to meet and discuss what's been done so far. Just a head's-up, we will be sending out invitations to the participating Universities on november 15th. I wanna make sure I don't forget anybody, so if you have a mailing list (e-mails or just university names), that would be greatly appreciated. We currently have a website up, but the content is still being placed. We plan to have it done by november 15th. Here's the link:http://www.aec-cag2011.com/ That's about it. Feel free to contact me at any time for further information! Have a good day! Natalie Cormier Présidente, AÉÉGUM aeegum@xxxxxxxxxxx 2010/11/3 <neil.mcpherson@xxxxxx> Hi Natalie: Since we have only received 1800 handbooks, according to the Friesen Contract for 2010-2011, I have divided the total number of handbooks according to the amount of student fees that have been paid to ACES. Here is a copy of the breakdown on the attached spreadsheet. It has taken me some time to put together a quote for shipping out the handbooks to the most remote schools, being MUN and UNB, which will come at the expense of the Faculty of Engineering because of the issue we ran into that Jill alluded to below. Because there was no one from Universite de Moncton present at the AGM, I can?t ask the Dean?s office to cover the cost for shipping out the handbooks to your school. I realize this is a short time line, but I can only give you until this Friday to pay your ACES fees if you are looking to get some of the handbooks. If I receive the ACES membership fees by this Friday Nov 5th, I will include Universite de Moncton in the spreadsheet and then recalculate how many handbooks each school will get. Your school will still be responsible for organizing a method of picking up the handbooks whether that includes someone coming to Halifax to get them or including a shipping fee with the ACES membership fees. That is up to you. Purolator has been the best quote I?ve found so far. If I don?t receive the ACES fees, I have to send out the handbooks by the end of this week. Sorry for the short deadline, but this handbook issue has already dragged on for too long and I have schools contacting me asking for them. As Jill mentioned, the ACES membership fees can be sent to the address she indicated below. The fees are 0.17$ per engineering student at your school. On a different note, I would like to make a visit to your school and talk about the upcoming AEC. I?m from Miramichi, NB, so I pass by Moncton a few times a year to visit family. I will try and give you a heads up the next time I?m headed that way and maybe we could meet up and talk about the AEC. Cheers. Neil McPherson VP OutReach Fall 2010 Dalhousie Sexton Engineering Undergraduate Society President Atlantic Council of Engineering Students (ACES) http://www.aces-caeeg.com/home _____ From: Jill Henderson [mailto:president@xxxxxxxxxxxxxx] Sent: November 1, 2010 7:56 PM To: Natalie Cormier; Neil.McPherson@xxxxxx Subject: RE: ACES 2011 Host Hi Natalie, The ACES Membership Fees can be sent to the following address: Atlantic Council of Engineering Students C/o Office of the Dean of Engineering Dalhousie University 1360 Barrington Street Halifax, Nova Scotia B3J 1Z1 There are Engendas, there was a mixup at AGM and they got locked in a closest and could not be distributed at AGM. They will be mailed out to the schools shortly. You are also correct in saying that Universite de Monction will be responsible for hosting AGM 2011. At this time I would like to introduce you to the new President for the 2010-2011 year, Neil McPherson, he is attached on this email. Neil should be your contact person moving forward for both AEC and AGM. Let me know if you have any further questions. Jill -------- Original Message -------- Subject: ACES 2011 Host From: "Natalie Cormier" <enc2169@xxxxxxxxxxx> Date: Sun, October 31, 2010 10:55 am To: President@xxxxxxxxxxxxxx Hello, Since no representatives from the Université de Moncton were able to be present for the last ACES AGM, we would simply like to know who will be the host school next year (I do believe it's us, but I wanna make sure); how do we go about mailing our ACES membership fees; and did we get Engendas this year? Thanks, and happy halloween! Natalie Cormier Présidente, AÉÉGUM aeegum@xxxxxxxxxxx Natalie Cormier enc2169@xxxxxxxxxxx