[accesscomp] Fw: , Dan's Tip for May 30 2013
- From: "Bob Acosta" <boacosta@xxxxxxxxxxx>
- To: "tektalk discussion" <tektalkdiscussion@xxxxxxxxxxxxxxxxxxx>, "access comp" <accesscomp@xxxxxxxxxxxxx>
- Date: Tue, 11 Jun 2013 12:35:41 -0700
----- Original Message -----
From: dan Thompson
To: dan Thompson
Sent: Thursday, May 30, 2013 6:32 AM
Subject: , Dan's Tip for May 30 2013
Use Google Docs with a screen reader
Document source:
http://support.google.com/drive/bin/answer.py?hl=en&answer=1632201
Found in the weekly newsletterof”top tech tidbits May 23 2013
Before you can use a screen reader with Google Docs, you’ll first need to
configure your screen reader. Here’s how to do that for the four screen readers
that Google Docs supports — JAWS, NVDA, ChromeVox, and VoiceOver.
JAWS
Before using JAWS with Google Docs, you’ll need to change a few of its
settings. To do that, you need to interact with JAWS via keyboard commands,
most of which involve pressing the “JAWS” key and then some other combination
of keys. By default, the JAWS key is your keyboard’s “Insert” key. When
performing the following configuration steps, make sure you can hear audio from
your computer.
1.. Set key echoing to no echoing — press JAWS + 2 until you hear “None.”
2.. Set the Virtual Cursor to off — press JAWS + Z until you hear “Use
virtual PC cursor off.” Then press JAWS + Z + Z until you hear “the virtual
cursor will be turned off for all applications.”
3.. Disable both "Auto Forms Mode" and "Forms Mode Off when New Page Loads" —
Ensure that the screen reader’s focus is on the top toolbar, and then press
JAWS + V. In the settings window that opens, search for “Forms Options” and
uncheck both “Auto Forms Mode” and “Forms Mode Off when New Page Loads.” Then
press OK.
If you’re using Firefox, you will need to tab through from the address bar
through the Docs toolbar controls until you hear application mode announced. At
that point, you can hit “Escape” to return to the content of your Google
document and activate screen reader support.
4.. Once you're finished and the screen reader’s focus has returned to the
document, press Ctrl + Alt + Z on a PC (or ⌘ + Option + Z on a Mac) to enable
screen reader support. You should now hear the document being spoken to you.
Because Google Docs isn’t a typical website, some JAWS navigation shortcuts
will not work. Use Docs-specific shortcuts instead when editing the contents of
a document.
NVDA
Before using NVDA with Google Docs, you’ll need to change a few of its
settings. To do that, you need to interact with NVDA via keyboard commands,
most of which involve pressing the “NVDA” key and then some other combination
of keys. By default, NVDA will allow you to use the “Caps Lock” or “Insert” key
as the NVDA key.
1.. Press NVDA + Ctrl + K to bring up the Keyboard Settings window, then
disable “Speak typed characters” and “Speak typed words.”
2.. Open a document.
3.. Enable screen reader support by pressing Ctrl + Alt + Z on a PC (or ⌘ +
Option + Z on a Mac). You should hear “Screen reader support enabled.”
Because Google Docs isn’t a typical website, some NVDA navigation shortcuts
will not work. Use Docs-specific shortcuts instead when editing the contents of
a document.
ChromeVox
Before using ChromeVox with Google Docs, you won’t need to change any of its
settings, but it might be a good idea to check out the ChromeVox user guide so
that you understand the basics. It is found at the link below.
https://www.google.com/intl/en/chrome/browser/
As with other screen readers, you interact with ChromeVox via keyboard
commands, including a special “ChromeVox key”:
a.. On Windows, the ChromeVox key is Control + Alt.
b.. On a Mac, the ChromeVox key is ⌘ + Ctrl.
c.. On Chrome OS, the ChromeVox key is Search + Shift.
You may also want to check out ChromeVox’s full list of shortcuts found at the
link below.
http://www.chromevox.com/keyboard_shortcuts.html
Because Google Docs isn’t a typical website, some ChromeVox navigation
shortcuts will not work. Use Docs-specific shortcuts instead when editing the
contents of a document.
VoiceOver with Chrome
If you’d like to use Apple’s VoiceOver screen reader with Google Docs, use
Google Chrome as your browser. Chrome performs better with VoiceOver than
Safari and Firefox do.
To configure VoiceOver, follow these steps:
1.. Open a document.
2.. Once you’ve enabled "Automatically speak the webpage" in VoiceOver,
VoiceOver will begin reading the page. Hit Escape to return the screen reader’s
focus to the document’s editable area.
3.. Hit Ctrl + Option + Shift + Down Arrow to interact with the editable
text. If the screen reader’s focus ever shifts away from the editable document
text (if, for example, a dialog window appears), redo this step to return the
focus to the document text.
4.. Enable screen reader support by using the Ctrl + Alt + Z on a PC (or ⌘ +
Option + Z on a Mac) shortcut. You should then hear “Screen reader support
enabled.”
Because Google Docs isn’t a typical website, some VoiceOver navigation
shortcuts will not work. Use Docs-specific shortcuts instead when editing the
contents of a document.
Keyboard shortcut help overlay
If you ever forget a key combination, simply press Ctrl + / to bring up the
keyboard shortcut help overlay. The screen reader will read the shortcuts to
you. If you’re using ChromeVox you can move between shortcut headings by
pressing Ctrl + Alt + N + H to move to the next heading or Ctrl + Alt + P + H
to move to the previous heading. To explore the specific shortcuts in a
section, press Ctrl + Alt + Up arrow and Ctrl + Alt + Down arrow. Pressing
Escape will dismiss the help overlay.
These instructions are written with keyboard instructions for PC users. If
you're working on a Mac, use the Command (Apple) key wherever the Control key
is listed.
You can also visit the full list of documents keyboard shortcuts found at the
link below.
http://support.google.com/drive/bin/answer.py?hl=en&answer=179738
Navigate the menus
Application menus
The application menus offer the greatest variety of commands and is worth
exploring carefully.
To activate the application menu, press Alt + Shift + F. This will specifically
activate the File menu at the top of the application. Use the right arrow key
to navigate to other top-level application menus, including Edit, View, Insert,
Format, Tools, Table, and Help.
Once you locate the application menu you want to explore, use the up and down
arrow keys to read the menu items. If you’re over a menu item with a sub-menu,
you can enter the sub-menu with the right arrow key. Press Enter to select a
menu item and execute a command.
Pressing the Escape key when a menu is expanded will close the menu bar.
Pressing Escape again will get your focus out of the menu bar and into the
top-level bar that allows you to navigate to different Google applications and
your Google Docs “Options” menu. Pressing Escape from this location will take
you back to the main document area.
You’ll hear spoken feedback for any action you take to help you figure out
which menu or menu item you’ve selected.
Context menu
To activate the context menu in a document, you can use the context menu key on
your keyboard if you have one or press Ctrl + Shift + \. Once the context menu
is active, you’ll hear the menu items spoken to you as you move up and down the
menu using the arrow keys. The items available on the context menu differ
depending on what you’ve selected. To select a menu item and execute a command,
press Enter.
Edit text in a document
Text editing
When you type a selection into your document, you’ll hear spoken feedback for
the characters as you type them. For example, if you press the “A” key, you’ll
hear “A.”
When you delete characters, you’ll hear spoken feedback about the character
you’ve deleted. For example, if you delete the letter “A” from a word, you’ll
hear “A.” If you delete a selection, you’ll hear “section deleted.”
To select text, hold the Shift key and use the right and left arrow keys. You
can press Shift + Ctrl + Left arrow to select to the beginning of the line.
When you select text, you’ll hear the text of the selection, followed by
“selection.” For example, when you select the sentence, “The brown spotted dog
ran across the yard,” you’ll hear “The brown spotted dog ran across the yard.
Selected.”
Copy and paste
You can use the keyboard shortcut Ctrl + C to copy a selection and Ctrl + X to
cut a selection. When you locate where you’d like to paste your selection, use
the keyboard shortcut Ctrl + V to paste the selection. You won't hear any voice
feedback for these actions.
Spell check
You can use the keyboard shortcut Ctrl + ; to navigate to the next misspelling
in the document. You’ll hear the misspelled word when you trigger this
shortcut. To correct the misspelling, open the context menu by pressing Ctrl
+Shift+ \. From the context menu, select the correctly spelled suggestion, and
press Enter.
Format text in a document
Applying headings and paragraph styles
Enter the application menu by pressing Alt + Shift + F and locate the “Format”
menu with the right arrow key. Select “Paragraph Styles” from the menu, and
navigate to the style you want to apply to your text with the arrow keys. When
you have a style selected, you’ll hear the style name followed by “checked" or
"unchecked" to indicate when you've changed a style setting. Press Enter to
apply that style. You’ll hear the style name.
Applying text styles
a.. Fonts
Enter the application menu by pressing Alt + Shift + F and tab to the toolbar.
Use the left and right arrow keys to move to different tools in the toolbar.
When you reach the fonts menu, press the down arrow key to open the drop-down
menu. Press Enter to apply the font to selected text, or to start typing with
that font. You’ll hear “font” followed by the name of that font.
a.. Font size
Enter the application menu by pressing Alt + Shift + F and tab to the toolbar.
Use the left and right arrow keys to move to different tools in the toolbar.
When you reach the font size menu, press the down arrow key to open the
drop-down menu. Press Enter to apply the font size to selected text, or to
start typing with that font size. You’ll hear the font size followed by
“points.”
a.. Bold
Press Ctrl +B to apply bold formatting. You’ll hear “bold” in combination with
“unchecked” or ”checked.”
a.. Italic
Use Ctrl + I to apply italic formatting. You’ll hear “italic” in combination
with “unchecked” or ”checked.”
a.. Underline
Use Ctrl + U to apply underline formatting. You’ll hear “underline” in
combination with “unchecked” or ”checked.”
Insert tables, lists, images, and drawings into your document
Insert, edit and delete a table
To insert a table into your document, enter the application menu by pressing
Alt + Shift + F and press the right arrow until you get to the Table menu.
Press the down arrow until you reach the “Insert table” menu item, and press
the right arrow key to open the sub-menu. Press the arrow keys to find the
dimensions of the table you want to insert. You’ll hear “number of rows x
number of columns.” If you press Enter, you’ll hear “number of rows by number
of columns” followed by “table inserted.”
To insert a column or row into a table, use the same keyboard shortcuts to
navigate to the Table menu. Then, select from the following options:
a.. Insert row above
b.. Insert row below
c.. Insert column left
d.. Insert column right
When you press Enter to select an option, you’ll hear “column inserted” or “row
inserted.” To delete a column or row, follow the same instructions. Menu
options will read “delete” instead of “insert.” When you select an option from
the Table menu, you’ll hear “column deleted” or “row deleted.”
To delete a table, locate a cell in the table. Then, press Ctrl + Shift + \ to
activate the context menu, and select “Delete table” from the menu.
Alternatively, you can select “Delete table” from the Table application menu.
You’ll hear “table deleted” when you complete this action.
Insert numbered and bulleted lists
Using the keyboard shortcut Ctrl + Shift+7 will create a new numbered list, and
Ctrl +Shift + 8 will create a new bulleted list. When you create a list or
insert a list item, you’ll hear the glyph type and number that you just
inserted. When you delete a list item, you’ll hear “bullet removed.” When you
delete a full list, you’ll hear “section deleted with X items.”
Insert images or drawings
At this time, it’s not possible to insert images or drawings into a document
using a screen reader.
Page setup, paragraph formatting, and headers and footers
Set page orientation, paper size, and margins
Press Alt + Shift + F to activate the File menu, and press the down arrow key
until you reach the “Page setup” option. Press Enter, then navigate through the
different options for a form element with the Tab key. When you’re finished
adjusting your page settings, locate the “OK” button and press Enter.
Set text alignment
The following keyboard shortcuts will help you set text alignment in your
document:
a.. Ctrl +Shift + L to set left alignment. You’ll hear “left aligned.”
b.. Ctrl + Shift + E to set center alignment. You’ll hear “center aligned.”
c.. Ctrl + Shift + R to set right alignment. You’ll hear “right aligned.”
d.. Ctrl + Shift + J to justify alignment. You’ll hear “justified.”
Paragraph spacing and indents
When you’re editing the text in the document, you can use the Tab key to indent
text. To reverse an indent, press Shift + Tab. Here’s what you’ll hear when you
indent a paragraph, list or list item:
a.. For a paragraph indent, you’ll hear “paragraph indented” or “paragraph
unindented.”
b.. For a first line indent, you’ll hear “first line indented” or “first line
unindented.”
c.. For a single list item indent, you’ll hear “list item indented to level
X.”
d.. When multiple list items are indented, you’ll hear “List items indented”
or “List items unindented.”
e.. When a full list is indented, you’ll hear “list indented” or “list
unindented.”
Insert and edit headers and footers
Use the following keyboard shortcuts to work with headers and footers:
a.. Press Alt + Ctrl + O + H to open the header section. You’ll hear “header”
followed by the header’s contents. Pressing Esc will take you back to the main
document, and you’ll hear “entering document.”
b.. Press Alt + Ctrl + O + F to open the footer section. You’ll hear “footer”
followed by the footer’s contents. Pressing Esc will take you back to the main
document, and you’ll hear “entering document.”
Insert and edit a footnote
Place your cursor where you’d like to insert a footnote in your document.
Activate the application menu with the keyboard shortcut Alt + Shift + F. Use
your right arrow key to navigate to the Insert menu, then use the down arrow
key to locate the “Footnote” menu item. Press Enter to insert a footnote where
your cursor is placed in the document. You’ll hear “footnote inserted” and your
cursor will be placed in the footnote area. Press Esc from the footnote editing
area will take you back to the main document area, and you’ll hear “entering
document.”
To navigate into the footnote area to edit a footnote, first locate the
footnote in your document. When your cursor is next to the footnote, press Alt+
Ctrl + E + F to enter the footnote editing area. You’ll hear “footnote”
followed by the footnote number and its contents. Press Esc to go back to the
main document area. You’ll hear “entering document.”
Share a document with someone
To share a document, activate the application menu with the keyboard shortcut
Alt + Shift + F. Select the "Share" menu item, and press Enter. You'll be
placed in the sharing dialog, where you can tab through the elements to see who
the collaborators are, change their permissions, and add more collaborators.
When you're finished, press the "Share & save" button.
Chat with collaborators in real-time
If you're working with collaborators in your document, you can press Shift +
Esc to enter the chat pane to chat with them in real time.
Below is how to subscribe to Dan's Tips or a daily devotional as well as some
uplifting reading for the day.
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Verse of the Week:
Patient endurance is what you need now, so that you will continue to do God's
will. Then you will receive all that he has promised.
--Hebrews 10:36, NLT
Extravagant love for Jesus
"Give us, Lord, a lively faith, a firm hope, a fervent charity, a love of you.
Take from us all lukewarmness in meditation, dullness in prayer. Give us fervor
and delight in thinking of you and your grace, your tender compassion towards
me. The things we pray for, good Lord, give us grace to labor for: through
Jesus Christ our Lord." (Prayer of Sir Thomas More, 16th century)
Psalm 27:1-3,13-14
1 The LORD is my light and my salvation; whom shall I fear? The LORD is the
stronghold of my life; of whom shall I be afraid?
2 When evildoers assail me, uttering slanders against me, my adversaries and
foes, they shall stumble and fall.
3 Though a host encamp against me, my heart shall not fear; though war arise
against me, yet I will be confident.
13 I believe that I shall see the goodness of the LORD in the land of the
living!
14 Wait for the LORD; be strong, and let your heart take courage; yes, wait
for the LORD!
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- » [accesscomp] Fw: , Dan's Tip for May 30 2013 - Bob Acosta
