Ok here goes:
Pop and smtp are the techi names for how you receive and send Email the
best real world comparison is that of a royle mail post box. You put
your mail in one location and it appears at another. A physical lettre
can only be collected in one place, the address you put on the envelope.
Smtp is the box you post in to,
Pop is the letter box it arrives at.
Imap is like having a numbered mail box you can access from anywhere in
the world, it doesn't matter if you read the lettres in it while you
were in france, they'll still be there when you look at it while you're
in australia. And there is the advantage that anything you delete in one
location will be gone no matter where you are, similarly if you move a
message in to a different folder while in one place you'll see that
folder and and message within that folder from anywhere else.
The advantage of imap is that you can manage Email easily - the
disadvantage that you quickly build up a big archive of mail which needs
quite a lot of storage. Also not all Email clients support it, and not
all ISPs offer it.
The advantage of the pop and smtp method is that it is the most common,
doesn't use up much storage space on the providers server and is the
most widely used and understood - the disadvantage is that usually as
soon as you collect a message in one location it becomes difficult or
impossible to accewss that same message from somewhere else, although
this is posssible to set up depending on which Email application you
use, and depends on you knowing in advance that this is what you will
want to do.
If you want to send mail from a number of different places the
difficulty with the pop/smtp method is that while it doesn't matter how
you are connected to the internet to collect mail most service providers
will only let you use their outgoing post boxes if you are connected to
them directly. So if you are away from home you'll need to use the
outgoing mailbox for the service provider you are connected to.
Constantly changing your outgoing mailbox address is a fiddle so if you
are in one location for a while it makes sense to set up a 2nd Email
account in your Email application which has your usual incoming settings
but uses the local outgoing address for that location.
One work around of course is to use Web based Email either from a free
provider such as hotmail, or many home internet service providers now
also offer access to your Email, including the ability to send messages
via a website.
Hopefully all that makes sense but if you have any further questions.
Adrian Higginbotham
Accessibility content manager
British Educational Communications and Technology Agency - BECTA
Tel: Direct dial 024 7679 7333 - Becta switchboard 02476-416994.
Email: Adrian.Higginbotham@xxxxxxxxxxxx
Web: http://www.becta.org.uk/
BECTA, Millburn Hill Road, Science Park, Coventry, CV4 7JJ
-----Original Message-----
From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On Behalf
Of Chris Hallsworth
Sent: 01 August 2007 09:47
To: access-uk@xxxxxxxxxxxxx
Subject: [access-uk] Re: Question
Adrian, this is her friend Chris here. As she is not as technical as me,
could you explain to her, as well as any other "newbies", what SMTP and
Exchange Server are please? I know what they are, obviously, but I tend
to find things like this hard to explain to nontechies. Thanks!
----- Original Message -----
From: "Adrian Higginbotham" <adrian.higginbotham@xxxxxxxxxxxx>
To: <access-uk@xxxxxxxxxxxxx>
Sent: Wednesday, August 01, 2007 9:34 AM
Subject: [access-uk] Re: Question
Sounds like it should work fine Hannah - if you've planning to Email
out from your machine while connected to their network you'll need to
send via their outgoing mail server so you'll have to set up a bespoke
Email account on your machine using either smtp or exchange server
depending on what they use. The issue being that most ISPs only let
you send mail when you are connected to them, if you are connected to
another network your incoming mail will be fine but you won't be able
to send. But their technical support should be able to help you with
this as it isn't at all conplicated.
You'll then just have to specify via which account you want message to
be sent when creating messages.
Adrian Higginbotham
Accessibility content manager
British Educational Communications and Technology Agency - BECTA
Tel: Direct dial 024 7679 7333 - Becta switchboard 02476-416994.
Email: Adrian.Higginbotham@xxxxxxxxxxxx
Web: http://www.becta.org.uk/
BECTA, Millburn Hill Road, Science Park, Coventry, CV4 7JJ
-----Original Message-----
From: access-uk@xxxxxxxxxxxxx [mailto:access-uk@xxxxxxxxxxxxx] On
Behalf Of Hannah Day
Sent: 31 July 2007 16:38
To: access-uk@xxxxxxxxxxxxx
Subject: [access-uk] Question
Hi adrian when i was at the visit this afternoon they said it's a
unsecure net work. the plann is to e-mail them the work not print it
out then they can do it there self.
thanks for your help
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