[abcomputers] ABC ~ All 'Bout Computers, Vol. 34: More News About PowerPoint 2003 and Other Stuff
- From: "Linda F. Johnson" <linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx>
- To: "ABCfreelists" <abcomputers@xxxxxxxxxxxxx>
- Date: Sat, 13 Mar 2004 19:23:58 -0500
______________________________________________________
ABC ~ All 'Bout Computers. The ezine YOU subscribed to. If you want to change
your subscription options or unsubscribe, see the bottom of this email for full
instructions. Thank you.
Linda
http://www.personal-computer-tutor.com/abc
______________________________________________________
ABC ~ All 'Bout Computers
Volume 34; March, 2004 - mailed to 5109 subscribers
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*****THIS MONTH'S FEATURED SPONSOR*****
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* * * ZipBackup * * *
As a reader of ABC, you know you need to be careful about
viruses and other net nasties, but careful is not enough!
ZipBackup's Wizard makes backing up to CD or DVD a snap for
Beginners. ZipBackup is also a powerful tool for experts.
Try ZipBackup free. You won't want to use a computer
without it. ABC readers get 25% off the regular price at
http://www.zipbackup.com/partners/allboutcomputers
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PLEASE HELP KEEP ABC FREE. VISIT OUR SPONSORS!
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Please rate this Ezine at the Cumuli Ezine Finder
http://www.cumuli.com/ezines/vte.html?ez=abcall
ABC is also listed at FreeTechMail. Please rate it there too:
http://snipurl.com/3egc
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If you would prefer to read the online Web-azine, which
includes pictures and screenshots and is, basically, more
user-friendly, follow either of these links:
http://personal-computer-tutor.com/abc
(frames)
http://personal-computer-tutor.com/abc4/v34/vol34.htm
(no frames)
or, scroll down to the Contents where you can click on
over to any individual article
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FLASH! I've updated most of my
OFFICE EBOOK TUTORIALS
to include instructions for Office 2002 (XP) and Office 2003.
So, if you are new to either of these versions and need
some help, I'm sure these books will get you on your way.
http://www.personal-computer-tutor.com/library.htm
ACCESS ~ EXCEL ~ OUTLOOK ~
POWERPOINT ~ PUBLISHER ~ WORD
DON'T MISS THIS GREAT OFFER -- Subscribe to the FREE
version of Neat Net Tricks and get the newest versions of
Word 101 and Word 201 (which cover all versions of
Word for Windows) for just $9.95 each
http://www.personal-computer-tutor.com/wordebks.htm
LIMITED TIME OFFER - SUBSCRIBE TO NNT NOW!
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For definitions of any terms you do not understand, visit
the GeekSpeak Translator:
http://personal-computer-tutor.com/abc/gs.htm
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You are receiving this newsletter because you (or
someone using your email address) subscribed to it
voluntarily. If you would like to remove yourself from
ABC, please see SUBSCRIPTION MANAGEMENT at the
bottom of this newsletter.
Using the "Reply" function will not unsubscribe you!
My subscriber list is NOT made available to other
companies or individuals. I value every subscriber and
respect your privacy.
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**************STATION BREAK*****************
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ECLECTIC ACADEMY ~ A Better Choice in Distance Learning
DO YOU WANT TO GO TO SCHOOL WITHOUT LEAVING
THE HOUSE?
It's the latest rage and it's called Distance Learning.
Most colleges now offer Distance Learning classes
because they know some people work hard and just
can't fit a classroom into their busy lives. But,
sometimes you don't want to enroll in a full program;
you just want to take one class.
ECLECTIC ACADEMY IS YOUR ANSWER!
http://eclecticacademy.com
Eclectic Academy offers a large range of classes to suit
many needs. Go there now and check out their
curriculum and roster. Classes are only $20 for 6 weeks.
HOW CAN YOU BEAT THAT?
Here's a sampling of what they offer:
*Art Courses, both digital and traditional
*Business Courses, including all of the MS Office
Programs (many taught by none other than Linda
Johnson herself)
*Graphics Courses - Flash, PhotoShop, Paint Shop Pro
& more
*Website Development Courses - FrontPage,
Dreamweaver, ASP, DHTML, Website Promotion, and
on and on and on
*Eclectic Classes - Computer Maintenance, Writing
Workshops, Feng Shui, Eating Safely - just about
anything you can think of
Go to Eclectic Academy now and sign up to be notified
when classes are added or ENROLL NOW in the class of
your choice. Go there now to enroll in the next set of
classes.
ONLY $20 FOR A SIX-WEEK CLASS!
http://eclecticacademy.com
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FLASH!! THE NEW TERM JUST STARTED BUT YOU CAN
STILL GET INTO THE CLASSES UNTIL MIDNITE, SUNDAY,
MARCH 14TH. DON'T DELAY...SIGN UP NOW
*********************************************
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ADVERTISE in ABC:
ABC offers inexpensive advertising in this email version.
Full details on how to do this are explained here:
http://personal-computer-tutor.com/abc/abcad.htm
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Do you love ABC? Click here to donate any amount.
http://snurl.com/pks
Heck! If half the subscribers donated 25 cents each,
I would be in business.
All contributions are greatly appreciated!
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CONTENTS
(all links below these items take you to the non-frames
online versions)
(items with *** behind them include pictures and/or are
better if viewed online)
1. Important How-To Message for Reading This Ezine
http://personal-computer-tutor.com/abc4/v34/vol34.htm#HowTo
2. GeekSpeak Translation from the Cap'n
http://personal-computer-tutor.com/abc/gs.htm
~ by Patt Meara
3. TIPS AND "STUFF"
<><> Vic Ferri has a new FREE service called Registry Answers.
Here's a sample!
http://personal-computer-tutor.com/abc4/v34/vreg34.htm
<><> Results of Last Month's Survey on the ABC Format
YOU Want
http://personal-computer-tutor.com/abc4/v34/linda34.htm#poll
<><> Web Builders' Tip: Using favicon files in conjunction
with your site stats
http://personal-computer-tutor.com/abc4/v34/linda34.htm
<><> More "Stuff" with a little help from my friends
<> Send me your corrupt documents and let's see if
I can fix them
http://personal-computer-tutor.com/abc4/v34/linda34.htm#cor
<> Fleet Member, Vic's PowerPoint To Exe Service Gets
a Nod from "Indezine"
http://personal-computer-tutor.com/abc4/v34/vreg34.htm#inz
<> "Microsoft TV Dinners", from Frankie Boy, last month's
humor contest winner *** (along with his comments on the
prize he won from Ideazon)
http://personal-computer-tutor.com/abc4/v34/linda34.htm#hum
<> Subscribe to NeatNetTricks Free Edition and Get
Linda's Word ebooks for half price!
http://personal-computer-tutor.com/abc4/v34/linda34.htm#nnt
<> Another Special Offer from FrontLook, only for
ABC Readers!
http://personal-computer-tutor.com/abc4/v34/linda34.htm#fl
<> An EASY Way To Scramble Email Addresses To Keep
Spammers from Using Them
http://personal-computer-tutor.com/abc4/v34/linda34.htm#eml
<> Blogging? What's the Point?
http://personal-computer-tutor.com/abc4/v34/linda34.htm#blg
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THIS MONTH'S FEATURE:
4. POWERPOINT 2003 ~ THE OTHER CHANGES, PT. 2
http://personal-computer-tutor.com/abc4/v34/kath34.htm
* Smart Tags
* Inking Support
* Font Embedding Changes
~ by Kathryn Jacobs
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TIPS & TUTORIALS
5. NO MORE NESTED IFS ***
Excel Techniques To Simplify the Nested IF Formula Structure
http://personal-computer-tutor.com/abc4/v34/ray34.htm
~ by Ray Blake
6. POINTS OF VIEW IN FRONTPAGE ~ Hyperlinks ***
http://personal-computer-tutor.com/abc4/v34/tina34.htm
~ by Tina Clarke
7. DISABLING ERROR REPORTING IN WINDOWS XP ***
http://personal-computer-tutor.com/abc4/v34/vic34.htm
~ by Vic Ferri
8. CHEAP SOFTWARE ~ Is It Real?
http://personal-computer-tutor.com/abc4/v34/mike34.htm
~ by Mike Baynes
9. FIND AND REPLACE IN WORD, Part I
http://personal-computer-tutor.com/abc4/v34/sue34.htm
~ by Susan Gross
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10. ASK THE FLEET
~ Questions submitted by readers and answered by
ABC's Fleet of Writers
http://personal-computer-tutor.com/abc4/v34/ask34.htm
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Miscellaneous:
13. Subscription Management
14. Contact Information
15. Advertise in ABC
http://personal-computer-tutor.com/abc/abcad.htm
*** means the article includes pictures in the online version
or is better viewed online
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**************STATION BREAK*****************
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@@@@@@@@@@
SPAM INSPECTOR
@@@@@@@@@@
Here's another product I have added to my computer.
Because I own a website and my email address is readily
available to every spammer on the net, I get over 300
garbage spam mails a day! The subject lines in my inbox
would impress even sailors. I get advertisements,
pornography, and "business" proposals from all over the
world. I've tried filtering this out with my mail rules,
blocked senders lists, and even freeware programs like
Mail Washer and found that none of these methods were
as effective as I needed.
But, this one DEFINITELY works.
And, it's so easy to setup and monitor.
READ MY FULL REVIEW HERE AND DOWNLOAD A DEMO:
http://personal-computer-tutor.com/spami.htm
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(1.) IMPORTANT HOW-TO MESSAGE
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If you decide to go to the Online "Web-azine" version,
go here first for navigation instructions:
http://personal-computer-tutor.com/abc4/v34/vol34.htm#HowTo
If you are reading this plain text issue, maximize your
email window for best viewing.
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**************STATION BREAK*****************
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USING WINDOWS XP AND CONFUSED?
WINDOWS XP FOR NEWBIES
An E-Book full of simple, easy-to-follow instructions
http://newbieclub.com/wfncopy/?buntah
Also still available for Windows 95/98/ME users
More info on my Windows webpage:
http://www.personal-computer-tutor.com/windows.htm
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(2.) Cap'n Patt's
GEEKSPEAK TRANSLATOR
~ by Patt Meara
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Visit the Cap'n's Official GeekSpeak Database at
http://personal-computer-tutor.com/abc/gs.htm
If the word you need defined is not there, or the
definition is not clear, too geeky, or just plain confusing
to you, email the Cap'n. He would love to hear from
you at CapnPatt@xxxxxxx
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(3). TIPS AND "STUFF" FROM LINDA,
WITH A LITTLE HELP FROM MY FRIENDS
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Those of you who have been begging Vic Ferri to write an
ebook or something to share all his registry gems, will be
happy to know he has a new FREE service called Registry
Answers, which you can subscribe to here:
http://www.angelfire.com/va3/registry_answers/
Or you can just send a blank email to
mailto:regtips-request@xxxxxxxxxxxxx?subject=Subscribe
Here's a sample of the kind of stuff you will get...
DISABLING CHANGING OF HOME PAGE IN
INTERNET EXPLORER
~~Vic Ferri, Registry Answers
QUESTION:
Is it possible to disable changing the home page in
Internet Explorer? My kids keep changing it!
ANSWER:
Yes, with a little reg hack you can make it impossible to
change the home page in Internet Explorer. Assuming the
kids are not into registry hacking themselves, this will do it.
This works with all Windows versions and on Internet
Explorer 5 to 6, at least.
Here's how:
- Cllick Start>Run, type regedit and click Ok.
- Make your way to this key:
HKEY_LOCAL_MACHINE\Software\Policies\Microsoft\Internet
Explorer\Control Panel
- Make sure the Control Panel key is selected.
- Now right click an empty area in the right hand pane and
choose New>Dword value.
- Name it HomePage
- Then double click it and give it a value of 1.
- Next go to this key:
HKEY_CURRENT_USER\Software\Policies\Microsoft\Internet
Explorer\Control Panel
- and do the same thing - create a Dword value named
HomePage and give it a value of 1.
- Exit the registry, close any open pages, and then open IE
and try to change the home page. You will find you will not
be able to.
To make it changeable again, just change the values to 0.
NOTE: If any of the above keys do not exist, you will have
to create them. To do that, simply right click a key and
choose New>Key to form a sub key and then name it.
Example: say the Control Panel key is missing for this tip
with the Internet Explorer key being as far as you can get:
HKEY_CURRENT_USER\Software\Policies\Microsoft\Internet
Explorer\
In that case, you would just right click the Internet Explorer
key and create a new key and name it Control Panel.
Your path will now be complete for this tip:
HKEY_CURRENT_USER\Software\Policies\Microsoft\Internet
Explorer\Control Panel
If you're new to the Registry and would like to learn it from
the ground up in plain English, then check out Registry for
Newbies
http://newbieclub.com/rfncopy/?vic
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RESULTS OF LAST MONTH'S SURVEY ON THE ABC FORMAT
YOU PREFER
Well, now I guess I have some documentation to back up
my belief that the current format suits *most* of your needs.
Last month I asked you to fill out a survey to let me know
what you want (see the survey here).
http://personal-computer-tutor.com/abc4/v33/form33.htm
ABC now has over 5000 subscribers, but I only received
votes from 272 people (though I'm told that's a good
percentage). I'm assuming those that did not vote either
don't really care about the format or don't read ABC when
they get it anyway. I assume anyone who had strong
opinions about the format took the time to vote. And
here's what you said:
214 said "I like ABC just the way it is. Do not change a
thing. I want to continue receiving the FULL newsletter
in plain text email, and choose which articles I prefer to
read in the online version."
29 said "I want to receive a once-a-month html email
Table of Contents only, that will include ads and links
to the online articles."
4 said "I want to receive a once-a-month plain text email
Table of Contents only, that will include links to the online
articles. Along with this, I agree to receive one plain text
email per week which will be a compilation of the ads that
I'm used to seeing in the email version of ABC."
23 said "I want to receive a once-a-month plain text email
Table of Contents only, that will include links to the online
articles. The online version will contain the ads."
2 said "I don't want to receive any ads and would prefer to
pay for an email Table of Contents that includes no
advertising, with links to the online articles."
Thanks to all of you who took the time to complete the
short survey. And, as I promised, I will stick with what
the majority wants, so ABC stays just the way it is
... for now, anyway
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WEB BUILDERS' TIP TO USE FAVICONS IN CONJUNCTION
WITH YOUR SITE STATISTICS
If any of you have websites with hosts which allow you to
view the stats of your site to see how many visitors you
get per page, etc., I wanted to share a helpful tip with you.
I use a favicon on my site so people will see a special icon
in their list of Favorites if they bookmark my site.
(If you don't know how to use a favicon, I explain that on
my FrontPage page, here:
http://personal-computer-tutor.com/frontpage.htm
- scroll down til you see the section on "Making your site
STANDOUT" - and Vic Ferri expounds on this so you can
use different icons on different pages, here:
http://personal-computer-tutor.com/abc2/v12/vic12.htm#web )
So, this is nice cuz it makes your site name more obvious
in someone's list of Favorites. However, there's also a way
you can use this to learn how many visitors come to your
site from their Favorites and also, how many people add
your site to their Favorites ...
IF YOUR HOST SUPPLIES YOU WITH THIS INFORMATION.
(If not, I recommend you find a host that does.)
My host is Hostway and they use Urchin stats, which give
me LOTS of info. One of the things I can check is which
files were accessed. It also lets me check which file was
accessed on entry and which file was accessed on exit.
So, by having a favicon file, I can see the number of
visitors who entered my site via the favicon file (this means
they clicked my site name in their favorites list in IE) and
I can see how many exited my site via the favicon file
(which means they added me to their Favorites before they
left). I can also see the total number of times my favicon
was accessed in any way.
So, let's say favicon was accessed 475 times yesterday
and it was accessed on entry 100 times and accessed on
exit 150 times. That tells me that 100 visitors returned to
my site by clicking on the link in their Favorites list and
150 visitors added my site to their Favorites when they
left, and the balance of 225 hits to my favicon tells me
that others added one or more of my pages to their
Favorites and continued to browse my site by visiting
other pages before they left.
So, adding a favicon to your site is more than just a way
to put a special icon in people's Favorites menus. It
also gives you some information about how many people
are using it. And, if you use Vic's method of assigning
different icons to different pages, you can actually see
which page they added to their Favorites.
favicons are not supported by all browsers and we know
that clearing the Temporary Internet Files removes the
favicon, but it's still a way to get some idea, percentage
wise, of how popular your pages are and how often people
return to them. So, you might want to explore the
possibilities.
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CORRUPT OFFICE DOCUMENTS?
Recently I've acquired some new software that is supposed
to repair corrupted Access, Excel, PowerPoint, Word, and
Outlook files. Anybody have any corrupt documents laying
around that they need repaired? Obviously, they can't be
too huge cuz you will have to email them to me, but if
anyone has any corrupt files, we can see if this puppy
works. Just send them to
mailto:linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx
and keep your fingies crossed
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VIC FERRI GETS A VERY RESPECTABLE "NOD"
Any of you out there who use PowerPoint, might be familiar
with the wonderful free ezine Indezine, produced by
Microsoft PowerPoint MVP, Geetesh Bajaj. Well, I happened
to mention Vic's service to him and he was intrigued and
contacted Vic. The result was this profile which Geetesh
added to his informative website. I highly recommend
you visit his site AND read what he has to say about
Vic's PPT to EXE service.
http://snipurl.com/52tx
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SOME MORE COMPUTER HUMOR FROM FRANKIE BOY
Subscriber "Frankie Boy from the frigid Northeast" won the
Custom Keyboard in our contest last month and here's
his report on how he likes it:
~~~~~~~~~~
Dear Linda,
Here is the report you asked me to write upon receipt of
my new keyboard. Once again my thanks to you for making
all this possible.
I was the 1st place winner in Linda's computer contest, and
was awarded a Zboard (custom keyboard ) starter system
http://snipurl.com/4i6g
from Ideazon located in Toronto, Canada. I have been using
this keyboard for over a week now and I am really impressed
with this system. There are two parts to the keyboard; a
base and on top the keyboard itself, and by lifting a latch
the keyboard lifts up, folds up like an accordion and then can
be set aside. Now the base is ready to accept the many
different keysets sold by Ideazon. A lot of engineering went
into devising this system to make it as easy to use as
possible. I would strongly suggest anyone in the market
for a new keyboard to go to their web site and read about
this new innovation.
"Frankie Boy from the frigid Northeast"
~~~~~~~~~~
And, to show you just how much Frankie Boy deserved this
prize for finding good Computer Humor, here's another one
he sent me recently:
~~~~~~~~~~
INSTRUCTIONS FOR MICROSOFT TV DINNER PRODUCT ***
You must first remove the plastic cover. By doing so you
agree to accept and honor Microsoft rights to all TV dinners.
You may not give anyone else a bite of your dinner (which
would constitute an infringement of Microsoft's rights).
You may, however, let others smell and look at your dinner
and are encouraged to tell them how good it is.
If you have a PC microwave oven, insert the dinner into
the oven. Set the oven using these keystrokes: mstv.dinn.
//08.5min@50%heat Then enter: ms//start.cook_dindin/
yummy\|/yum~yum:-)gohot#cookme.
If you have a Macintosh microwave oven, insert the dinner
and press start. The oven will set itself and cook the dinner.
If you have a Unix microwave oven, insert the dinner, enter
the ingredients of the dinner found on the package label,
the weight of the dinner, and the desired level of cooking
and press start. The oven will calculate the time and heat
and cook the dinner exactly to your specification.
Be forewarned that Microsoft dinners may crash, in which
case your oven must be restarted. This is a simple
procedure. Remove the dinner from the oven and enter:
ms.nodamn.good/tryagain\again/again.crap
This process may have to be repeated. Try unplugging the
microwave and then doing a cold reboot. If this doesn't
work, contact your oven vendor. The oven itself is obviously
on the blink.
Many users have reported that the dinner tray is far too big,
larger than the dinner itself, having many useless
compartments, most of which are empty. These are for
future menu items. If the tray is too large to fit in your
oven, you will need to upgrade your equipment.
Dinners are only available from registered outlets, and
only the chicken variety is currently produced. If you want
another variety, call Microsoft Help and they will explain
that you really don't want another variety. Microsoft
Chicken is all you really need.
Microsoft has disclosed plans to discontinue all smaller
versions of their chicken dinners. Future releases will
only be in the larger family size. Excess chicken may be
stored for future use, but must be saved only in
Microsoft approved packaging.
Microsoft promises a dessert with every dinner under their
new operating system. However, that version has yet to
be released. Users have permission to get thrilled in advance.
Microsoft dinners may be incompatible with other dinners
in the freezer, causing your freezer to self-defrost. This is
a feature, not a bug. Your freezer probably should have
been defrosted anyway.
Messy, Messy, Messy!
~~~~~~~~~~
Thanks, Frankie Boy, for helping to keep ABC Fun, Fun, Fun!
And I hope you continue to enjoy that new keyboard. I
just bought my FOURTH keyset, so I'm a total Ideazon
junkie here. LOL
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SPECAIL PROMO OFFER FOR NEAT NET TRICKS SUBSCRIBERS
My buddy Jack Teems who publishes NetNetTricks to over
100,000 subscribers invited me to promote my latest
versions of my Microsoft Word ebooks in his great newsletter.
I've recently updated most of my ebooks to include
instructions for the latest versions of Microsoft Office and
now, if you subscribe to Jack's newsletter for free, you can
get them for half price! Read the details of what they
include here,
http://www.personal-computer-tutor.com/wordebks.htm
then click on the link to go to Jack's website and subscribe
NOW...This offer will only be available for a limited time
and it's ONLY available to NeatNetTricks subscribers,
so don't miss it.
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ANOTHER GREAT OFFER FOR ABC READERS FROM FRONTLOOK
FrontLook is offering an exclusive for ABC Readers!
Buy Two FrontLook Products and Get One FREE!
Have you been thinking about buying more FrontLook
products to enhance your FrontPage web site? Well now is
the time! During the month of March, see How You Can
Save at least $19 or $29, $39, $59 or even $99! Follow the
link below and then place three items in your shopping cart.
Now go to the checkout page. If you are logged in, then
you will note a discount equal to the least expensive
product in the cart.
Save At Least $19 when you purchase 2 Products: This is
an exclusive offer for ABC patrons, so you won't find this
offer on the FrontLook.com web site.
Click below to buy your favorite FrontLook products:
http://www.frontlook.com/?promoid=PB2G1F03AFF&ref=abc
From FrontLook:
*Sale good until March 31st 2004. This is a one time
discount. Discount is automatically applied to transaction
on the Checkout page. Note: you must put at least three
products in the cart to receive the discount on least
expensive product.
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This one came to me from Larry B. in the FPList group :
SCRAMBLING "MAILTO" EMAIL ADDRESSES
To make it more difficult for spam bots to "collect" email
addresses from your page you can use this "scrambler"
that turns the email address into its ASCII code
equivalent. Enter the email address in the first field and
hit the submit button. The scrambled address will be
displayed in the second field. Copy the scrambled code
and paste it where the email address should go in your
code. Check it out!
http://www.ahgrens-dental.se./pages/demos/scrambleEmail.html
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ARE ANY OF YOU OUT THERE BLOGGERS?
I had a student who was trying to set up a blog on his
website and wanted me to help him. Well, I've never
blogged in my life, so I made one at blogger.com and set
it up to feed to my own website so I could see how it was
done and then teach him. So, now I have a blog and I
don't have a clue what I'm supposed to do with it or why
anyone would want to read it. If any of you blog and can
send me some good reasons why I should do so, I sure
would appreciate it. I really can't think of anything I
could put in a blog that isn't already either on my site
or included in this ezine. If you can think of something,
drop me a line and let me know. Thanks.
Oh...and here's my blog as it stands now.
Is this boring or what?
http://www.personal-computer-tutor.com/blog/
*********************************************
Linda Johnson is a college instructor of all of the
Microsoft Office Programs, as well as Adobe PhotoShop
and Windows. She also teaches online distance learning
classes in Excel, Outlook, PowerPoint, Publisher, and
Word at Eclectic Academy.
http://www.eclecticacademy.com
She has worked helpdesk and teaches and lectures at
Many local businesses and tech schools in her area.
Support this newsletter by checking out Linda's website
http://www.personal-computer-tutor.com
and her ebook series, MS Word MAGIC!
Part I: Fonts, Fun & Formats
http://snurl.com/6sk
Part II: Table Wizardry
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*********************************************
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*****THIS MONTH'S FEATURE*****
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(4.) POWERPOINT 2003 ~ THE OTHER CHANGES, PT. 2
~~Kathryn Jacobs, PowerPointAnswers
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**********************************************
EDITOR'S NOTE: This article contains pictures and is
clearer if read online here:
http://personal-computer-tutor.com/abc4/v34/kath34.htm
**********************************************
Last year, I wrote about the changes in PowerPoint 2003
that would most positively impact your use of the tool.
http://personal-computer-tutor.com/abc3/v30/kath30.htm
Now it is time to look at the last three changes made and
decide if they are good things or not.
Smart Tags
Remember the Smart Tags that Word and Excel started
using in Office XP? With Office System 2003, the Smart
Tag technology has been added to PowerPoint as well.
Smart tags are little boxes that pop up next to content to
try to assist you with expanding the content. For example,
there is an "info" Smart Tag that lets you pull additional
information about a name from your Outlook contact list.
In addition, you can program your own Smart Tags to add
content to your PowerPoint presentations.
Smart Tags are very useful in some situations, especially
those relating to repeatable data. I have not used them
much, because the work I do in PowerPoint does not tend
toward those areas. If you want to learn more about Smart
Tags, let us know here at All 'Bout Computers and someone
will write up a detailed article on them.
Inking Support
Inking support is the ability to add inked comments and
drawings to your presentations while they are running.
There are two sides to the inking support:
- The ability to add ink to presentations from a Tablet PC
and have it translated to text
- The ability to draw on slides during a slide show and
have the drawings and annotations be kept
(I am going to focus on the second version of inking support.
The inking support for Tablet PCs we will reserve for another
article.)
In previous versions of PowerPoint, if you wanted to mark
on your slides, you could, but you could not save the
markings. To get around this, most of us got used to using
the Meeting Minder to take notes and add action items to
a presentation.
With the release of PowerPoint 2003, you can now quickly
change your pointer from an arrow to one of a number of
styles and colors of pens and save the markups as graphic
elements when you leave presentation mode.
Case Study: Presenting the first draft of your presentation
You have spent the last three days putting together a
presentation to announce your company's latest product.
You are ready to have the rest of your team see the
presentation and offer comments and suggestions.
Everyone is in the room, and you bring up the first slide.
Immediately, someone raises the point that you misspelled
a word. Rather than stop the presentation and change the
content, you press Ctrl-P on your keyboard. This changes
your arrow pointer to a pen. If you were to right click at
this point, you would see there are three different pen
types you can choose from, as well as a number of
different colors you can choose for each type.
You set your pen to the red felt tip, as shown in the
menu, and write directly on the slide "Fix Typo". Notice
also that there are options to change the pen to an eraser
or to erase all of the ink on your slide. The eraser options
allow you to remove pieces of your ink (Eraser, then click
on the ink to be removed) or all the ink on the slide
(Erase All Ink on Slide).
Next, someone suggests you should have a lighter
background for the slides. Rather than hashing out a
new background here in the group, you make a note on
the slide to find a better background.
You now are ready to move to the next slide in your
presentation. However, if you just click, you leave a red
dot on the screen. Since you are in pen mode, all regular
clicks are considered annotations, not navigation. To
move, you can either:
- Right click and select next slide
- Right click, change back to the arrow, and click to move
to the new slide
- Ctrl-P to change to the arrow and click to move to the
next slide
- Simply press the right arrow key on your keyboard to
move to the next slide.
When you finish your presentation, you will get a new
message box, asking if you want to "keep" your ink
annotations. If you choose keep, each of your inked
slide markings will be turned into individual graphics on
the slide. Each piece of ink can be moved, removed,
re-colored, stretched or shrunk, just as with any other
graphic.
Inking in the viewer
You can also use the inking options while viewing slides
with the PowerPoint 2003 Viewer. When you do this, you
will be asked not only if you want to save your ink
annotations, but you will also get asked whether you want
to overwrite the existing file or create a new one.
Font Embedding Changes
This one is bad news for a lot of us. In PowerPoint 2003,
Microsoft added a "feature" that checks to see if any of the
fonts embedded in your file are non-shareable. This sounds
like a good thing. Unfortunately, it can be a real hassle if
you don't understand the font sharing rules.
When does the check occur?
This is the truly bad part of this change. The check for
shareable fonts doesn't happen when you embed the fonts.
Instead, it happens when you open a presentation file.
However, if you try to open that presentation on a
machine without the font, PowerPoint will pop up an
error message telling you the presentation can not be
edited because it contains a read-only embedded font.
You will be able to open this presentation for viewing,
but not for editing or re-saving.
HINT: If you really need to open a file getting this error,
open it with an older version of PowerPoint. Once you open
the file in the older version, you can change the fonts to
shareable/editable fonts, save the file, and then work with
the file in PowerPoint 2003. If you don't have an older
version of PowerPoint, you will need to find someone else
who does.
The Embedding Rules
In the past, PowerPoint trusted that if you embedded a
font, you had the right to embed and share the font.
Because the privilege was being abused (knowingly or not),
it was felt that PowerPoint should do more checking to
ensure that fonts were not being shared illegally.
When a font designer creates a font, they can set the font
up with various levels of sharing rights. True Type fonts,
which are the only fonts which can be embedded and shared,
can be classed anywhere from "No embedding allowed" to
"Installable embedding allowed". These classifications
determine whether PowerPoint will allow a presentation file
with embedded fonts to be opened.
According to Help, the rules are very basic. Any font
delivered with Windows can be embedded but shouldn't be,
since it will always be on the system receiving your file.
Any font delivered with Office can be embedded, as they
are fully shareable. (But again, they probably don't need
to be embedded, as they will be on any system with
PowerPoint installed.) Other fonts will be embedded
only if they have no license restrictions.
In this case the Help is wrong. Okay, maybe just misleading.
When you try to save a presentation file with font
embedding turned on, you can embed most fonts. If the
font is not embeddable due to license restrictions, you will
get a message that says some of the fonts cannot be saved.
However, you will not get this message on True Type fonts
that are not totally restricted. But you won't be able to
re-open the files for editing with these inbetween fonts
either. Basically, the limits for what can be embedded have
not kept up with what can be edited after embedding.
A real life example:
Let's look at four different fonts and their properties to
see the difference.
<> AlefBetN - This font's embedding attributes are set to
Restricted license embedding. No embedding is allowed
on this font. You can not embed it (you get the error
message mentioned above). If you embedded it in a
previous version, you won't be able to open the file.
<> Eras Bold BT - This font's embedding attributes are set
to Preview and Print Embedding allowed. It can be
embedded for viewing and printing, but not for editing.
So, you can view presentations with this font, but you
can't edit them. You won't see an error on save, but you
will on open.
<> Curls MT - This font's embedding is set to Editable
embedding allowed. The font can be installed for use on
another machine in a temporary manner. The font can be
embedded with no errors on either open or close.
<> Comic Sans - This font's embedding attributes are set
to Installable editing allowed. The font can be embedded
with no errors on either open or close.
So how do I know if my fonts can be embedded with 2003?
Microsoft has a bunch of information on their site regarding
typography, sharing fonts and other such topics. Included in
this section of their site is a tool you can add to your copy
of Windows which will let you check the properties of the
fonts on your system. Great information. I strongly
recommend you check it out.
http://www.microsoft.com/typography/default.mspx
Final Thoughts on 2003
There is one other "invisible" change to PowerPoint that
came with Office Systems 2003. PowerPoint is now included
as a part of Office Small Business Edition. This is a good
thing, since it gives small business a great way to get into
the product. In fact, you can even use 2003's Small Business
Edition upgrade as a valid way to add PowerPoint to an
existing Small Business installation.
The change to Small Business isn't all great news. Because
the computer manufacturers (Dell, etc.) still wanted a
version of office without PowerPoint, Microsoft gave them
one. The version without PowerPoint is now called "Office
Basic" and is only available through the computer
manufacturers.
That covers all of the new features with PowerPoint 2003.
Personally, I think the good outweigh the bad. When the
changes to the font embedding are weighed against all
the plusses of this new version, such as the new
distribution capabilities, the research pane additions,
and the inking capabilities, you definitely come out with
one of the best PowerPoint versions in quite a while.
**********************************************
Kathryn Jacobs, Microsoft PowerPoint MVP
Get PowerPoint answers at
http://www.powerpointanswers.com
Cook anything outdoors with
http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, parent, and whatever
else there is time for.
I believe life is meant to be lived. But, if we live without
making a difference, it makes no difference that we lived.
************************************************
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<>=====<>=====<>=====<>=====<>=====<>
(5.) NO MORE NESTED IFS
Techniques with Excel to Simplify the Nested IF Formula
Structure
~~Ray Blake, GR Business Process Solutions
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**********************************************
EDITOR'S NOTE: This article contains spreadsheet samples
and long formulas which may wrap, so it's clearer if read
online here:
http://personal-computer-tutor.com/abc4/v34/ray34.htm
**********************************************
Don't get me wrong; I'm a big fan of the IF function, and I
regularly use nested Ifs to do things it would be difficult to
do in any other way. But they tend to come with a price tag.
Two weeks after you build a nested IF, you will find it
extremely difficult to debug. Why? Because the tortured
logic of the nested structure isn't one with which the human
brain has been equipped to deal by the main evolutionary
line of progression.
Have a look at this one, for instance:
=IF(MONTH(NOW())=12,IF(DAY(NOW())<=25,"Happy Christmas","Happy New
Year"),IF(MONTH(NOW())=2,IF(DAY(NOW())<=14,"Happy Valentine's Day",""),""))
This formula says, "Happy Christmas" if today falls in
December, but only up until 25 December. Thereafter, for
the remainder of that month, it will return "Happy New
Year". From 1 February to 14 February, it will return "Happy
Valentine?s Day". In all other cases, it returns a null string.
Trying to count all those nested parentheses, commas and
quotes is tricky to say the least. Point made.
What I would like to do in this article is to outline some
alternative approaches, which might help us restrict the
use of the nested IF formula to those events where it is
absolutely necessary, given the pain involved in debugging
and even understanding these structures!
The first technique is to use Excel?s logical functions.
Consider, for instance, the set of data I show in the
online version of this article.
It shows some soccer players each of whom wears a
distinctive playing kit, comprising boldly coloured shirts,
shorts and socks. Note that in column E, I am trying to
determine which of them has a kit which includes green.
The formula in cell E2, for instance, reads:
=IF(B2="Green","Yes",IF(C2="Green","Yes",IF(D2="Green","Yes","No")))
You might want to follow the logic inherent in the nesting
order to see how this works, or you may feel, like me, that
life is short enough already.
In column F, however, I need a different structure, because
here I want to determine which players have an all-green
kit. The formula in F2 reads:
=IF(B2="Green",IF(C2="Green",IF(D2="Green","Yes","No"),"No"),"No")
(I just love that "No, No, No" at the end, by the way; it
seems to sum up how I feel about the whole issue!)
So, two pretty impenetrable constructions. Each of them
can be replaced using Excel?s logical functions to offer far
greater clarity. Let?s first look at the E2, part-green formula:
=IF(B2="Green","Yes",IF(C2="Green","Yes",IF(D2="Green","Yes","No")))
My preferred version of this is:
=OR(B2="Green",C2="Green",D2="Green")
Isn?t that inherently better, aesthetically, or am I just a
sad geek? (That?s a rhetorical question, by the way ?
please don?t email an opinion on this.)
Do you see how the word ?OR? immediately lets you know
what kind of checking the formula is about, instead of all
the comma counting you need for the IF version?
Now let?s turn to the F2, all-green formula:
=IF(B2="Green",IF(C2="Green",IF(D2="Green","Yes","No"),"No"),"No")
Here?s my replacement:
=AND(B2="Green",C2="Green",D2="Green")
I can almost hear your sighs of contentment. You?re right;
this is a far more immediately satisfying formula. Again,
the first word ? "AND" ? signals straight away the kind of
relationship we?re looking for in the data.
Incidentally, the logical functions will return as answers
either ?TRUE? or ?FALSE?, rather than the "Yes" or "No" we
had our IF functions returning. Is that a big problem? If
it is, you can just wrap the logical function in an IF to
convert its output, like this:
=IF(AND(B2="Green",C2="Green",D2="Green"),"Yes","No")
Personally, I prefer the ?TRUE? and ?FALSE?, but I realise that
it takes all sorts.
If you work with nested IFs for very long, there is every
chance that you will become frustrated when you cannot
nest them deeper than 6 levels. Consider the sheet shown
next in the online version of this article.
The formula behind B1 is:
=MONTH(A1)
Now, instead of simply a number, I want it to tell me the
name of the month. One way to do this, of course, is to
do what I've done in cell A3. Here I've put the same date
as appears in A1, but I've given the cell the special format
"MMMM" which will show the full month name and suppress
all other date information.
This works until I want to use that month name in another
cell as part of a formula. For instance, cell C3 is supposed
to read, "A July wedding!" Its formula is:
="A "&A3&" wedding!"
The cell formatting, of course, doesn't change the data in
the cell, just the way it appears, so instead of "A July
wedding!" I seem to be saddled with, "A 38192 wedding!"
How lovely.
My next approach is more successful, and it hinges around
the formula in cell B5. Here, we take the month number of
the date, just as we did in B1, and turn it into the month
name. If it's 1, we want "January", if it's 2, we want
"February", and so on. A nice nested IF would do the trick,
along the lines of:
=IF(B1=1,"January",IF(B1=2,"February",IF(B1=3,"March"?
You can see what's coming, can't you? We actually need
11 levels of nesting to make this one work for all 12
months, and IF will allow only 6 levels. Now, you might
argue that the wedding season could probably be
accommodated since few people get married in the
autumn or winter months, but this won't really do!
Another approach would be to have a little LOOKUP table
we could use, but this will consume at least 24 other cells.
There is a function which will allow us to perform the
necessary conversion fully within the confines of a single
cell. Here's what I have in B5:
=CHOOSE(MONTH(A5), "January", "February", "March", "April", "May", "June",
"July", "August", "September", "October", "November", "December")
Another non-IF triumph, I'm sure you'll agree! In fact,
the CHOOSE function is so elegant and useful it deserves
an article all to itself and I've a mind to tackle the task
myself one day soon.
Let's end the article where we started it, with that nice
seasonally-adjusted greeting:
=IF(MONTH(NOW())=12,IF(DAY(NOW())<=25,"Happy Christmas","Happy New
Year"),IF(MONTH(NOW())=2,IF(DAY(NOW())<=14,"Happy Valentine's Day",""),""))
Now, the techniques I've outlined in this article don't
really help us recode this one and to be perfectly honest,
this is one of those occasions where I'd probably go with
the nested IF, or possibly set up a lookup table. But it
strikes me that some readers might enjoy the challenge
of trying to create an alternative approach. The rules are
simple: create a formula which does the same thing, is
entirely contained in the one cell and avoids nested IFs.
Send your formulae to mailto:ray@xxxxxxxxx and I'll
include any successes in an update to this article in
due course.
**********************************************
Ray Blake lives in England and spent 15 years training
people in the financial services industry there. He had
always used PCs in his work, and gradually realised he
might make a career out of them. He and his business
partner set up GR Business Process Solutions
( http://www.grbps.com ) which specializes in innovative
IT to support knowledge testing and skills assessment.
Although he spends a lot of time these days developing
in VB and Access, Excel remains his favourite development
tool, because, as he says, 'It can do everything; there's no
computer application you can think of that you couldn't
develop in Excel.'
********************************************
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POWERPOINT TO EXE
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Email: pptexe@xxxxxxxxxx
********************************************
TIPS AND TUTORIALS
********************************************
<>=====<>=====<>=====<>=====<>=====<>
(6.) POINTS OF VIEW IN FRONTPAGE - HYPERLINKS
~~Tina Clarke, AccessFP - FrontPage Resource Centre
<>=====<>=====<>=====<>=====<>=====<>
**********************************************
EDITOR'S NOTE: This article contains pictures and is
clearer if read online here:
http://personal-computer-tutor.com/abc4/v34/tina34.htm
**********************************************
Hyperlinks View graphically shows the hyperlinks among
pages and other files in your FrontPage web, along with
the hyperlinks from your FrontPage web to other World
Wide Web sites.
The? Folder List? automatically appears when you view the
?Hyperlink View? but it can be turned off by clicking the
x at the top of the list.
Files can be opened for editing, deleted, and opened in
a web browser for viewing from the ?Hyperlinks View?.
If you right click on the? Hyperlink View? pane you have
a selection of three features:
<> To show all hyperlinks on a page that are going to
graphics, right click the background, and click 'Hyperlinks
to Pictures' on the shortcut menu.
<> To display page titles (instead of file names),
right-click the background, and click 'Show Page Titles'
on the shortcut menu.
<> To display repeated hyperlinks, right-click the
background, and click 'Repeated Hyperlinks' on the
shortcut menu.
If you open the ?images? folder in the ?Folder List? a listing
of the graphics will appear in the right hand pane. By
selecting a graphic, you can determine if it is embedded
in one of the pages in the web. If there are no blue lines
then the graphic is not in your web.
NOTE: One exception to this is images in JavaScript
pop ups. They appear with no blue lines in the pane,
when in fact they are in use. So you will have to note
such graphics whilst testing your site for unwanted
graphics. Removing unwanted graphics can lighten your
website of many megabytes.
<> If you right click on the plus sign it will display further
links from the file selected in the middle.
<> Files with a small globe on the icon indicate the link
is an external one and therefore won?t be verified.
<> A picture button indicates a link to a visual element.
<> An envelope button signifies the hyperlink leads to an
email link.
By Right clicking any file you can select ?Move to Center?
and the focus of the pane will change and display
hyperlinks to and from this file.
********************************************
Tina Clarke - Microsoft MVP - FrontPage, is the Webmaster
of AccessFP - FrontPage Resource Centre
http://accessfp.net/ and http://addonfp.com She is also
an editor of AnyBackPageBytes Ezine. Subscribe to the ezine
http://groups.yahoo.com/group/AnyFrontPageBytes and get
FREE FrontPage E-Books upon joining. Tina is also an
artist and the owner of http://artdoodle.com
********************************************
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<>=====<>=====<>=====<>=====<>=====<>
(7.) DISABLING ERROR REPORTING IN WINDOWS XP
~~Vic Ferri, WinTips and Tricks
<>=====<>=====<>=====<>=====<>=====<>
**********************************************
EDITOR'S NOTE: This article contains pictures and is
clearer if read online here:
http://personal-computer-tutor.com/abc4/v34/vic34.htm
**********************************************
If you have been using Windows XP for any length of time,
you are probably very familiar with the dialog box that tells
you a program has encountered a problem and must be
shut down and asks you if you want to report the error to
Microsoft.
By default, this is displayed whenever there is an abnormal
program or system error. In the event of a system crash
resulting in a blue screen, the dialog box will greet you
after you restart your PC.
If you choose to send a report of the problem to Microsoft,
you are granting Microsoft permission to track and address
your operating system and collect data about the program
and error. The main concern with this feature is that private
information may be inadvertently collected and sent. For
example, if during the time of the crash, you were writing
an email or working on a document, it is possible that the
memory snapshot may contain data, such as your name,
from that email or document. You may also be making
known your IP address, sites you most recently visited,
registry settings, and more.
What is or is not sent all depends on the type of the error.
For more info on data collected (according to Microsoft),
see here:
http://oca.microsoft.com/en/dcp20.asp
If this is a concern to you or if you find such pop up dialog
boxes objectionable or annoying, you can either disable
error reporting completely or customize it to your preference.
Disabling
Right click the My Computer icon and go to Properties.
Click the Advanced tab and then click the Error Reporting
tab at the bottom. This will display a box where you can
set your choices. To totally disable, simply check Disable
Error Reporting and uncheck Notify me of Critical Errors.
Or if you prefer, you can disable error reporting but still
be alerted whenever an error occurs.
And that's it - reboot and gone is another XP annoyance.
Customizing
As you can see, there are also other options you can
choose. If you wish, you can enable error reporting on
only the programs you choose. Lets assume you only wish
to disable Windows System errors and only be notified of
errors on programs you specify. To do so, check Enable
Error Reporting, uncheck "Windows Operating System" and
click Choose Program.
Then deselect "All Programs" so that only "All Programs in
this list" is selected. By default, you will see "Programs
from Microsoft" and "Windows Components" in the list.
Uncheck them and then click Add to browse for the
executables (exe files) of the programs you wish to add.
In the example I show in the online version of this article,
error reporting is set to only report errors with Microsoft
Word.
To totally disable error reporting, you should also disable
Error Reporting in Services.
<> Go to Control Panel>Administrative Tools>Services
<> Select Error Reporting, right click it, go to Properties
and first click
<> Stop (if the status shows Started) and then choose
Disabled for Startup Type.
Registry Settings
If you totally disabled error reporting and are still getting
error alerts, go to this key in the registry:
HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\PCHealth\
ErrorReporting
and make sure all these values are set to 0, as shown here:
"AllOrNone"=dword:00000000
"IncludeMicrosoftApps"=dword:00000000
"IncludeWindowsApps"=dword:00000000
"IncludeKernelFaults"=dword:00000000
"DoReport"=dword:00000000
"ShowUI"=dword:00000000
NOTE: Do not confuse Windows Error Reporting with
Internet Explorer script errors. To disable those errors
which usually ask you if you wish to debug the error,
open Internet Explorer, click Tools>Internet Options>
Advanced tab and place a checkmark next to "Disable
Script Debugging" and make sure there is no checkmark
next to "Display a Notification about every script error".
********************************************
Vic Ferri owns the very popular WinTips and Tricks
http://www.angelfire.com/va3/wintips/
and Registry Answers.
http://www.angelfire.com/va3/registry_answers/
Subscribe to either and receive free Windows and Registry
Tips. He is also in charge of the Printing Tips pages at
Linda's Computer Stop.
http://personal-computer-tutor.com/printing.htm
Vic has also created a program which allows you to
Lock & Hide desktop folders in Windows 9X/ME.
Read more and get the free demo here.
http://personal-computer-tutor.com/lh/lockhide.htm
And, he now offers a service to convert PowerPoint
presentations to .exe files which can be viewed on
computers which do not have PowerPoint installed.
http://www.angelfire.com/va3/powerpoint_to_exe/
********************************************
<>=====<>=====<>=====<>=====<>=====<>
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-
**************STATION BREAK*****************
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-
<>=====<>=====<>=====<>=====<>=====<>
LOCK&HIDE
from Vic Ferri
High level desktop folder security for
Windows 95/98/Me
Keep your personal and most valuable files locked
and hidden from prying eyes, viruses, and other users
of your computer. Easy to use and extremely secure.
Lock&Hide is an extremely easy to use program that
allows you to lock and hide any folder on your desktop.
Folders secured with Lock&Hide cannot be seen, found,
or accessed. Your folders remain totally invisible and
highly secured, yet can be accessed quckly and easily
at any time!
More Info here:
http://personal-computer-tutor.com/lh/lockhide.htm
Screenshots and instructions here:
http://personal-computer-tutor.com/lh/scrnshots.htm
Or download the free demo here
(the demo does not include the "Restore All" feature
or the password protection utility.)
http://personal-computer-tutor.com/lh/demoinf.htm
<>=====<>=====<>=====<>=====<>=====<>
(8.) CHEAP SOFTWARE ~ IS IT REAL?
~~Mike Baynes, MikesWhatsNews
<>=====<>=====<>=====<>=====<>=====<>
One of the most common questions we see on the help
groups is "Is this software real"? The accompanying email
will contain a page of low priced software.
I have 2 problems with this approach to selling software:
#1 Did you receive the offer by email? Was it from a
spammer?
We are all trying to find ways to stop the amount of junk
E-mail/spam we receive. If we were to purchase a product
from a spammer we would contribute to their business
(and therefore support their spamming policies) and
possibly be added to more spammers lists.
#2 If it turns out that you purchased pirated software,
a couple of consequences may occur.
<>Your software may not install correctly if at all or may
not be able to be updated.
<>Your information you gave at the time of purchase may
be fraudulently used to purchase items using your
personal information.
If the software was pirated, the pirates may be involved
in organized crime, duplicating software on a grand scale.
There have been arrests here in BC Canada where pirated
CD's were found along with credit card duplication facilities.
Another problem with pirated or cracked software is the
addition of code, which could contain viruses, worms,
trojans, adware, and/or spyware.
See my Spyware article:
http://personal-computer-tutor.com/abc2/v18/mike18.htm
You may not notice it when you install the software and
find out later that you received the 'bonus' software. Just
because you have the program CD does not mean that you
are safe. Scan the CD with your AV program to make sure
that it does not contain a virus.
Reference links:
Pirates of the Information Age
www.microsoft.com/issues/essays/2002/03-05piracy.asp
Issues in White Collar Crime Cybercrime
http://www.athabascau.ca/courses/crjs/425/issues.htm
Computer Viruses and Organized Crime: The Inside Story
www.technewsworld.com/perl/story/31679.html
**********************************************
Mike Baynes is the editor of MikesWhatsNews.
To subscribe, send a blank email to
mikeswhatsnews-request@xxxxxxxxxxxxx with the word
"subscribe" in the subject line (without the quotes)
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org
To subscribe, send a blank email to:
virusinfo-request@xxxxxxxxxxxxx with subscribe in the subject.
**********************************************
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**************STATION BREAK*****************
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-
<>=====<>=====<>=====<>=====<>=====<>
Are you like me and unable to remember all the keyboard
shortcuts in every program? Now that I'm becoming a
better typist, I prefer to use my keyboard more and my
mouse less, but my memory stinks so I'm always
forgetting which keyboard shortcuts do what. My solution
was to buy the custom keyboard sets from Ideazon.
Now, I'm no longer lost when I switch from program to
program and need to use different keys. And it only
takes seconds to switch from one keyset to another.
If this interests you, read my review of the Excel
Keyboard here:
http://personal-computer-tutor.com/abc3/v30/zboard.htm
And some of the other keyboards here:
http://snipurl.com/52x3
This is something that gets two thumbs up from ABC!!
<>=====<>=====<>=====<>=====<>=====<>
(9.) FIND AND REPLACE IN WORD, PT. I
~~Susan Gross, BellaOnline's PC Advice Host
<>=====<>=====<>=====<>=====<>=====<>
**********************************************
EDITOR'S NOTE: This article contains tables and is
clearer if read online here:
http://personal-computer-tutor.com/abc4/v34/sue34.htm
**********************************************
Microsoft Word has a very versatile tool in its Find/Replace
dialog box. You probably have used it to find and replace
words in documents. However, it is able to do much more
than just simple replacement of one string of characters
with another. It supports special characters in the search
field that can be used to find/replace more than just letters
and numbers; it can also find and replace document and
character formatting. There?s so many things that it can
find and replace that I?ve split this article into two parts.
For example, if there was a long document in which the
word literature was misspelled as litterature and the
document also contained the words bitter and better,
you would want to make sure that the replace didn?t
change those words. You could, of course, use the find
and replace feature in Microsoft Word to find the word
litterature and replace it with the correct spelling literature.
There is an easier way to do this using find and replace
that requires less typing. Use the special character ^$ to
match any letter. In this case you should use ^$^$ which
matches any two letters. In the find box type ^$^$era and
in the replace box, tera. This will find any word that
contains two letters followed by the string "era"
Other special characters used by find/replace when
modifying the content of a document:
^# matches any digit
^? matches any character, including spaces
Here is another illustration of the capabilities of the find
and replace function. The data in the sample in the online
version of this article is correct. The only problem with it
is that should be lined up in tabbed columns. So whatever
characters used in this find and replace must only change
the format of the document, not any content.
The columns you see in that sample are separated by
spaces but not a consistent number of spaces. So it's
not possible to do a global replace of spaces with tabs.
However, there is a special character that represents
white space in the find/replace dialog box. In Microsoft
Word, white space is any combination of spaces and tabs.
To correctly format this data without using a table, search
for ^w white space of any length, and replace it with ^t
a tab character and it will look like the second sample I
show in the online version of this article.
I hope you?ve enjoyed this overview of some of the
features of find/replace in Microsoft Word. Look for part
2 to be available soon.
**********************************************
Susan Gross is a Software Support Specialist, writer,
information researcher and web designer. She enjoys
helping people learn to use computers, reading and
searching the WWW for interesting sites. Recently,
she became the host of BellaOnline's PC Advice site,
http://www.bellaonline.com/site/pcadvice
and is busily adding content to it. She welcomes any
suggestions you may have for topics to cover. You can
email her at mailto:pcadvice@xxxxxxxxxxxxxxx
**********************************************
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**************STATION BREAK*****************
^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-.,.-^-
<>=====<>=====<>=====<>=====<>=====<>
DREAM JOBS TO GO
Check out OVER 80 INSTANT GUIDES to your DREAM JOB or
LIFESTYLE, by real world been-there, done-that authors.
Click here to get YOUR REAL LIFE moving NOW:
http://snurl.com/6sd
Including Linda Johnson's
"How to Get Started as a Software Trainer"
AND LOTS MORE!
**********************************************
<>=====<>=====<>=====<>=====<>=====<>
(10.) ASK THE FLEET
~ Questions submitted by readers and answered by
ABC's Fleet of Writers
<>=====<>=====<>=====<>=====<>=====<>
QUESTION submitted by Iris:
In your last issue, Hal gave a tip regarding how to
eliminate the password prompt from Microsoft upon boot
up. I followed his advice and used Run Control
userpasswords2 , and now I get the following message:
"Unable to log you on because of an account restriction."
How do I get rid of this whole password thing? Thank
you very much!
ANSWER from Hal Cardona (Hal Cardona, PC Sleuth
http://pcsleuth.com serves as tech support and/or offsite
Sys Admin for over 200 clients around the US. He designs,
builds, and troubleshoots networks and builds custom
computer systems.):
Iris, when you do this using control userpasswords2,
there are a couple of caveats.
1. To make it work you must be logged on with an account
that has Admin rights.
2. If you are using XP Home the Account you select when
prompted can not be named Administrator.
3. You must enter and confirm the account name and
password you wish to use. That account should have
Admin rights or you will need to log on with Admin rights
to get some things done, like adding new hardware.
Hope this helps.
**********************************************
QUESTION submitted by Brian Fowler, Ireland:
Is there a way to send change an out going e-mail to a
form so that the recipient can complete fields and return?
ANSWER from Linda:
Hi. It was my thinking that you would be better off using
Word to do this, instead of Outlook (especially since you
say you are using Outlook 97 which really stinks .. that's
why Microsoft updated it to 98 for FREE). Just make your
form in Word where it's simple to create fields they can fill
in ... then mail it to them as an attachment ... or,
Charlene Russ says this:
ANSWER from Charlene Russ (Charlene Russ is an instructor
with Eclectic Academy, http://eclecticacademy.com
and is currently teaching Introduction to 3D Studio Max.
She teaches novice students the basics of 3D design and
modeling techniques. She is also an adjunct instructor with
a Florida community college in the Digital Arts dept.
Charlene's personal site is The Artist Edge,
http://www.theartistedge.com/ which features a
wide gamut of useful design related information.):
Yes, just create the email in HTML format and write it as
you would an HTML web page. You can create your HTML
form page in Dreamweaver, or MS Word and then use it as
an email template. Or a simpler solution would be to use
an attached MS Word Doc and have the recipient fill in the
desired values. Good luck.
Reply from Brian:
Linda, pass on my thanks to Charlene
**********************************************
QUESTION submitted by Billy Wayne:
I am trying to enter my password to download something
I bought and the page is blank. The people at the company
tell me I must have java. How do I get java? I have
Windows XP Home version which I thought had everything.
ANSWER from Linda:
The latest version of Windows XP does not include Java.
Because of Microsoft's legal dispute with Sun Java, they
are no longer allowed to include it with Windows, so you
will have to download Sun Java for free from here:
http://java.com/en/index.jsp Or, you can use this link to
download the original version of Microsoft's Virtual Java
Machine: http://java-virtual-machine.net/download.html
That should fix you right up.
REPLY from Billy Wayne:
Thank you Linda! This fixed it for me. If only the company
that sold me the product was half as helpful as you. I've
sent a donation to your website through PayPal.
You saved the day!
**********************************************
QUESTION submitted by bshituku at kenya-mail.com:
When I turn on my computer running Windows ME the task
bar appears for like 2 seconds and disappears then the
monitor doesn't go any further. It freezes I have tried to
restart my computer over 30 times but nothing happens..
Ever seen this problem before? Help Thanks
ANSWER from Hal Cardona (Hal Cardona, PC Sleuth
http://pcsleuth.com serves as tech support and/or offsite
Sys Admin for over 200 clients around the US. He designs,
builds, and troubleshoots networks and builds custom
computer systems.):
Try booting your computer in safe mode (press F8 just prior
to the ME screen). If the PC boots successfully in to safe
mode try rebooting normally, you may be successful. If that
doesn't help, boot back to safe mode and try using system
restore to restore to a date prior to the problem occurring.
If that doesn't help go to safe mode and run msconfig (Start
--> Run --> msconfig) and try turning off some the programs
on the start up tab that are loading with Windows.
REPLY from bshituku at kenya-mail.com:
Thanks for your info. I tried and it worked, thanks so much.
**********************************************
QUESTION submitted by bshituku at kenya-mail.com:
I got another problem on my computer. My Operating
system ie win 98 is in French. Is there a way I can change
it to English without re installing or changing the operating
system? Also, each time I open my browser, everything on
the page is not clear, including the pictures and words on
the page. The page is blurred, very faint.. Tried to adjust
the monitor screen but same thing happens. Do you have
a fix for this? Operating system is win 98 SE (French
version) Browser : Internet explorer 6.0 service pack 1
Just did windows update
ANSWER from Linda:
As for your language problem, there could be one of two
scenarios....if you have purchased a French edition of
Windows, you won't be able to change that....OR, you may
just have your regional settings set up for French and that
you CAN change...go to your Control Panel and double click
on Regional Settings and choose either English (US) or
English (UK). Below is a reply from Kathy Jacobs about
your blurry screen:
ANSWER from Kathy Jacobs (Kathryn Jacobs, Microsoft
PowerPoint MVP. Get PowerPoint answers at
http://www.powerpointanswers.com Cook anything
outdoors with http://www.outdoorcook.com Kathy is a
trainer, writer, Girl Scout, parent, and whatever else
there is time for.):
The blur is due to outdated video drivers. I would
recommend Googling the manufacturer of the video card in
the machine and finding out if there is a newer driver
available. (Most people don?t realize that Windows update
only updates the OS. It does not check for driver updates,
Office updates, etc. Those things need to be checked
separately.
**********************************************
QUESTION submitted by Alex Tang:
My WinXP Pro is an upgrade version (Chinese Traditional).
Although I have the need to use PenPower software to
write documents in Chinese, but I actually prefer the
Windows/Office displays all in English. The very reason is
that it will be much easier to follow tips/instructions/guides
& tutorials etc which are 99.9% presented in English. Is
there a feature in WinXP which allow the section of a
particular language display? Please advise. Regards
ANSWER from Charlene Russ (Charlene Russ is an instructor
with Eclectic Academy, http://eclecticacademy.com
and is currently teaching Introduction to 3D Studio Max.
She teaches novice students the basics of 3D design and
modeling techniques. She is also an adjunct instructor with
a Florida community college in the Digital Arts dept.
Charlene's personal site is The Artist Edge,
http://www.theartistedge.com/ which features a
wide gamut of useful design related information.):
I would suggest that you write to Microsoft and ask them
about offering this feature in the future. If this is possible
I'm certainly not aware of it.
**********************************************
QUESTION submitted by Rex:
I would like to make the first letter in a line bigger than
the line and have the rest of the line centred to the first
letter. I have seen this explained somewhere so could you
please point me to the article, It would be much
appreciated. Thanks. I learn most of my software
functions from your newsletter and I commend you on the
excellent knowledge & presentation.
ANSWER from Linda:
Hi Rex. I wrote a tip about this for The Newbie Club. The
feature you are referring to is called "Dropped Caps".
Here's the tip I wrote:
http://newbieclub.com/officetips/20011025.htm
And thanks for the nice comments, my friend :-)
**********************************************
QUESTION submitted by Tina:
Is there a way to insert page breaks when printing
frontpage folders. Because of the many graphics we have
in our intranet we have to print everything in landscape
format, this however often breaks the tables. Therefore
is there a way to avoid this and furthermore is it possible
to select specific pages for printing?
ANSWER from Linda:
FrontPage is a web design program .... it's not intended
for printing. If you want to control how something prints,
put it in a Word document or something because html does
not allow you to control page breaks. An html "page" is not
really a printed page, it's a webpage, so as far as FrontPage
is concerned, one html file is all one page. It just breaks
when you print it, when it can't fit any more on a page. Web
pages are not a good medium for printing ... you are better
off copying the information out of the FrontPage file and
pasting it into Word, then printing it...Word will let you tell
it where to put the page breaks.
REPLY from Tina:
Thanks so much for your reply ... it was a big help and lots
of time I've found with those queries nothing ever comes back.
**********************************************
QUESTION submitted by Declan:
I've just had to re-install my PC windows 98. But since
re-installing Word some of the tools normally found on the
bottom of the page are missing for ex. how to change the
font colour. Please advise!!
ANSWER from Linda:
That's your Drawing Toolbar .... go to the View menu and
select Toolbars>Drawing
**********************************************
QUESTION submitted by A.Shepherd:
I am trying to upload a picture onto a website, but it says
I have to have 1.MB or less. The picture I am trying to
upload has 1.05 MB's. I have tried cropping the picture and
trying to make it smaller but it doesn't reduce the MB's
How do I reduce my MB level if I want to upload something
onto a website and the MB's have to be 1.MB or less?
ANSWER from Linda:
What format is the picture in? If it's a .bmp (which is very
large), you can try opening it in a graphics program and
using File>Save As to save it in a different format (like a
.gif or .jpg) .... the height and width of the picture don't
affect the size nearly as much as the file type. If you have
a graphics editing program like Photoshop, you can use that
to optimize it and reduce the size.
(NOTE to A.Shepherd. When I replied to you privately, I
offered to optimize the picture for you if you sent it to me.
However, my reply to your hotmail address bounced back
at me and told me your mailbox was full. How can you
expect to receive a reply to your question when you have
a full mailbox?)
<>=====<>=====<>=====<>=====<>=====<>
<>=====<>=====<>=====<>=====<>=====<>
Thanks to all who submitted questions this month. If you
submitted a question and did not get an answer, and the
problem still persists, try going here and submitting it again.
http://personal-computer-tutor.com/abc/ask.htm
Just remember that we cannot guarantee that we will answer
every question, though I think the Fleet did a bang-up job
this month! Thanks to all of the Fleet for your expert advice
and your valuable time :-)
<>=====<>=====<>=====<>=====<>=====<>
<>=====<>=====<>=====<>=====<>=====<>
Well, gang.....that's about it for this edition of
ABC ~ All 'Bout Computers. I sure hope you enjoyed it!
If any of it was over your head and you need some
clarification from one of the Fleet, just send me an
email to linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx and I will
pass it on to them. Remember that they do this in their
spare time on a voluntary basis, so you might have to
wait for an answer. To make all things work more
quickly, include as many details as you can in your
email and make your questions as specific as possible.
Also, feel free to write to me and let us know what you
want the Fleet to teach you. This is YOUR newsletter!
Happy computing, my friends!
Linda Johnson
http://personal-computer-tutor.com
*********************************************
READ THIS CAREFULLY!
*********************************************
-------------------------------------
(13.) SUBSCRIPTION MANAGEMENT
-------------------------------------
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like to subscribe, send an email to
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To unsubscribe, send an email to
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This FREE publication is sent ONLY to people who have
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Note: My subscriber list is NOT made available to other
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Do you know anyone who might be interested in
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-------------------------------------
(14.) CONTACT INFORMATION
-------------------------------------
Routine Disclaimer: Although I make an effort to check
out every advertisement and link, I cannot assume
responsibility for the actions of my advertisers, or the
availability of links. You use the information provided at
your own risk, it is always wise to back up your data
before editing.
All advice given in this newsletter/ezine or at Linda's
Computer Stop is given with the best of intentions and
should only be taken as a suggestion and not a definite
fix to a problem.
ABC ~ All 'Bout Computers and Linda's Computer Stop
are the property of Linda F. Johnson. The views
expressed by readers or contributors are not necessarily
those of Linda F. Johnson and, as editor, she reserves
the right to deny inclusion of any contributions if she
feels they could be harmful to someone's computer.
However, just because she allows it to be included,
does not mean she is responsible if it causes problems.
ALL READERS ARE RESPONSIBLE
FOR THEIR OWN COMPUTERS!
Please help promote ABComputers by linking to my sites.
http://personal-computer-tutor.com
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or, click on these links to become an affiliate under me
and you will earn money if you sell any of my ebooks
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for that matter):
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Thank you for reading "ABC ~ All 'Bout Computers".
(Copyright) 2001-2004 - ABC ~ All 'Bout Computers,
Linda F. Johnson, MA.
ABC may only be redistributed in its unedited form.
Written permission from the editor must be obtained to
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Please feel free to forward this newsletter to any of your
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If you are receiving this issue as a forward, and would like
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-------------------------------------
(15.) ADVERTISE IN ABC
-------------------------------------
ABC accepts advertisements and our rates are
VERY REASONABLE!
Go here for details:
http://personal-computer-tutor.com/abc/abcad.htm
*************************************************
Thank you and I hope to continue to bring you a
newsletter that you will actually want to read.
Linda Johnson
http://personal-computer-tutor.com
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx
********************************************************
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You are receiving this newsletter because you subscribed to it, either through
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Other related posts:
- » [abcomputers] ABC ~ All 'Bout Computers, Vol. 34: More News About PowerPoint 2003 and Other Stuff
