[abcomputers] ABC ~ All 'Bout Computers, Vol. 34: More News About PowerPoint 2003 and Other Stuff

  • From: "Linda F. Johnson" <linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx>
  • To: "ABCfreelists" <abcomputers@xxxxxxxxxxxxx>
  • Date: Sat, 13 Mar 2004 19:23:58 -0500

ABC ~ All 'Bout Computers.  The ezine YOU subscribed to.  If you want to change 
your subscription options or unsubscribe, see the bottom of this email for full 
instructions.  Thank you.

ABC ~ All 'Bout Computers
Volume 34; March, 2004 - mailed to 5109 subscribers


              * * *  ZipBackup * * *

As a reader of ABC, you know you need to be careful about
viruses and other net nasties, but careful is not enough!

ZipBackup's Wizard makes backing up to CD or DVD a snap for 
Beginners. ZipBackup is also a powerful tool for experts. 

Try ZipBackup free. You won't want to use a computer 
without it. ABC readers get 25% off the regular price at


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If you would prefer to read the online Web-azine, which 
includes pictures and screenshots and is, basically, more 
user-friendly, follow either of these links: 
(no frames)

or, scroll down to the Contents where you can click on 
over to any individual article 


FLASH!  I've updated most of my 
to include instructions for Office 2002 (XP) and Office 2003. 
So, if you are new to either of these versions and need 
some help, I'm sure these books will get you on your way.

          ACCESS ~ EXCEL ~ OUTLOOK ~ 

version of Neat Net Tricks and get the newest versions of 
Word 101 and Word 201 (which cover all versions of 
Word for Windows) for just $9.95 each


For definitions of any terms you do not understand, visit 
the GeekSpeak Translator: 

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**************STATION BREAK*****************

ECLECTIC ACADEMY ~ A Better Choice in Distance Learning

It's the latest rage and it's called Distance Learning. 
Most colleges now offer Distance Learning classes 
because they know some people work hard and just 
can't fit a classroom into their busy lives. But, 
sometimes you don't want to enroll in a full program; 
you just want to take one class.
Eclectic Academy offers a large range of classes to suit
many needs. Go there now and check out their 
curriculum and roster. Classes are only $20 for 6 weeks. 

Here's a sampling of what they offer:
*Art Courses, both digital and traditional
*Business Courses, including all of the MS Office 
Programs (many taught by none other than Linda 
Johnson herself) 
*Graphics Courses - Flash, PhotoShop, Paint Shop Pro 
& more 
*Website Development Courses - FrontPage, 
Dreamweaver, ASP, DHTML, Website Promotion, and 
on and on and on 
*Eclectic Classes - Computer Maintenance, Writing 
Workshops, Feng Shui, Eating Safely - just about 
anything you can think of

Go to Eclectic Academy now and sign up to be notified 
when classes are added or ENROLL NOW in the class of 
your choice. Go there now to enroll in the next set of 

ABC offers inexpensive advertising in this email version.
Full details on how to do this are explained here:

Do you love ABC?  Click here to donate any amount.

Heck! If half the subscribers donated 25 cents each, 
I would be in business. 
All contributions are greatly appreciated!


(all links below these items take you to the non-frames 
online versions)

(items with *** behind them include pictures and/or are 
better if viewed online)

1.  Important How-To Message for Reading This Ezine 

2.  GeekSpeak Translation from the Cap'n 
 ~ by Patt Meara


<><> Vic Ferri has a new FREE service called Registry Answers.  
Here's a sample!
<><> Results of Last Month's Survey on the ABC Format 
YOU Want
<><> Web Builders' Tip: Using favicon files in conjunction 
with your site stats
<><> More "Stuff" with a little help from my friends 

     <> Send me your corrupt documents and let's see if 
I can fix them
     <> Fleet Member, Vic's PowerPoint To Exe Service Gets 
a Nod from "Indezine"
     <> "Microsoft TV Dinners", from Frankie Boy, last month's 
humor contest winner *** (along with his comments on the 
prize he won from Ideazon)
     <> Subscribe to NeatNetTricks Free Edition and Get 
Linda's Word ebooks for half price!
     <> Another Special Offer from FrontLook, only for 
ABC Readers!
     <> An EASY Way To Scramble Email Addresses To Keep 
Spammers from Using Them
     <> Blogging? What's the Point?



          * Smart Tags 
          * Inking Support 
          * Font Embedding Changes 

~ by Kathryn Jacobs


Excel Techniques To Simplify the Nested IF Formula Structure
~ by Ray Blake
6.  POINTS OF VIEW IN FRONTPAGE ~ Hyperlinks ***
~ by Tina Clarke
~ by Vic Ferri
8.  CHEAP SOFTWARE ~ Is It Real?
~ by Mike Baynes
~ by Susan Gross

~ Questions submitted by readers and answered by 
ABC's Fleet of Writers


13. Subscription Management
14. Contact Information
15. Advertise in ABC

*** means the article includes pictures in the online version 
or is better viewed online 

**************STATION BREAK*****************


Here's another product I have added to my computer.  
Because I own a website and my email address is readily 
available to every spammer on the net, I get over 300 
garbage spam mails a day!  The subject lines in my inbox 
would impress even sailors.  I get advertisements, 
pornography, and "business" proposals from all over the 
world.  I've tried filtering this out with my mail rules, 
blocked senders lists, and even freeware programs like 
Mail Washer and found that none of these methods were 
as effective as I needed.  

But, this one DEFINITELY works.  
And, it's so easy to setup and monitor.



If you decide to go to the Online "Web-azine" version, 
go here first for navigation instructions:

If you are reading this plain text issue, maximize your 
email window for best viewing.

**************STATION BREAK*****************


An E-Book full of simple, easy-to-follow instructions

Also still available for Windows 95/98/ME users
More info on my Windows webpage:

(2.)  Cap'n Patt's
 ~ by Patt Meara

Visit the Cap'n's Official GeekSpeak Database at 
If the word you need defined is not there, or the 
definition is not clear, too geeky, or just plain confusing 
to you, email the Cap'n.  He would love to hear from 
you at CapnPatt@xxxxxxx


Those of you who have been begging Vic Ferri to write an 
ebook or something to share all his registry gems, will be 
happy to know he has a new FREE service called Registry 
Answers, which you can subscribe to here:

Or you can just send a blank email to 

Here's a sample of the kind of stuff you will get...

~~Vic Ferri, Registry Answers


Is it possible to disable changing the home page in 
Internet Explorer? My kids keep changing it!


Yes, with a little reg hack you can make it impossible to 
change the home page in Internet Explorer.  Assuming the 
kids are not into registry hacking themselves, this will do it.

This works with all Windows versions and on Internet 
Explorer 5 to 6, at least.

Here's how:

- Cllick Start>Run, type regedit and click Ok. 
- Make your way to this key: 
Explorer\Control Panel 
- Make sure the Control Panel key is selected.  
- Now right click an empty area in the right hand pane and 
choose New>Dword value.  
- Name it HomePage  
- Then double click it and give it a value of 1. 
- Next go to this key: 
Explorer\Control Panel 
- and do the same thing - create a Dword value named 
HomePage and give it a value of 1. 
- Exit the registry, close any open pages, and then open IE 
and try to change the home page. You will find you will not 
be able to. 

To make it changeable again, just change the values to 0.

NOTE: If any of the above keys do not exist, you will have 
to create them. To do that, simply right click a key and 
choose New>Key to form a sub key and then name it. 

Example: say the Control Panel key is missing for this tip 
with the Internet Explorer key being as far as you can get: 
In that case, you would just right click the Internet Explorer 
key and create a new key and name it Control Panel.  
Your path will now be complete for this tip:
Explorer\Control Panel

If you're new to the Registry and would like to learn it from 
the ground up in plain English, then check out Registry for 


Well, now I guess I have some documentation to back up 
my belief that the current format suits *most* of your needs.  
Last month I asked you to fill out a survey to let me know 
what you want (see the survey here).  

ABC now has over 5000 subscribers, but I only received 
votes from 272 people (though I'm told that's a good 
percentage).  I'm assuming those that did not vote either 
don't really care about the format or don't read ABC when 
they get it anyway.  I assume anyone who had strong 
opinions about the format took the time to vote.  And 
here's what you said:

214 said "I like ABC just the way it is. Do not change a 
thing. I want to continue receiving the FULL newsletter 
in plain text email, and choose which articles I prefer to 
read in the online version."

29 said "I want to receive a once-a-month html email 
Table of Contents only, that will include ads and links 
to the online articles."

4 said "I want to receive a once-a-month plain text email 
Table of Contents only, that will include links to the online 
articles. Along with this, I agree to receive one plain text 
email per week which will be a compilation of the ads that 
I'm used to seeing in the email version of ABC."

23 said "I want to receive a once-a-month plain text email 
Table of Contents only, that will include links to the online
articles. The online version will contain the ads."

2 said "I don't want to receive any ads and would prefer to 
pay for an email Table of Contents that includes no 
advertising, with links to the online articles."

Thanks to all of you who took the time to complete the 
short survey.  And, as I promised, I will stick with what 
the majority wants, so ABC stays just the way it is 
... for now, anyway


If any of you have websites with hosts which allow you to 
view the stats of your site to see how many visitors you 
get per page, etc., I wanted to share a helpful tip with you.  
I use a favicon on my site so people will see a special icon 
in their list of Favorites if they bookmark my site.
(If you don't know how to use a favicon, I explain that on 
my FrontPage page, here:  
- scroll down til you see the section on "Making your site 
STANDOUT" - and Vic Ferri expounds on this so you can 
use different icons on different pages, here: 
http://personal-computer-tutor.com/abc2/v12/vic12.htm#web )  

So, this is nice cuz it makes your site name more obvious 
in someone's list of Favorites. However, there's also a way 
you can use this to learn how many visitors come to your 
site from their Favorites and also, how many people add 
your site to their Favorites ...  
(If not, I recommend you find a host that does.)

My host is Hostway and they use Urchin stats, which give 
me LOTS of info.  One of the things I can check is which
files were accessed.  It also lets me check which file was 
accessed on entry and which file was accessed on exit.  
So, by having a favicon file, I can see the number of 
visitors who entered my site via the favicon file (this means 
they clicked my site name in their favorites list in IE) and 
I can see how many exited my site via the favicon file 
(which means they added me to their Favorites before they 
left). I can also see the total number of times my favicon 
was accessed in any way.  

So, let's say favicon was accessed 475 times yesterday 
and it was accessed on entry 100 times and accessed on 
exit 150 times.  That tells me that 100 visitors returned to 
my site by clicking on the link in their Favorites list and 
150 visitors added my site to their Favorites when they 
left, and the balance of 225 hits to my favicon tells me 
that others added one or more of my pages to their 
Favorites and continued to browse my site by visiting 
other pages before they left.

So, adding a favicon to your site is more than just a way 
to put a special icon in people's Favorites menus.  It 
also gives you some information about how many people 
are using it.  And, if you use Vic's method of assigning 
different icons to different pages, you can actually see 
which page they added to their Favorites.  

favicons are not supported by all browsers and we know 
that clearing the Temporary Internet Files removes the 
favicon, but it's still a way to get some idea, percentage 
wise, of how popular your pages are and how often people 
return to them.   So, you might want to explore the 


Recently I've acquired some new software that is supposed 
to repair corrupted Access, Excel, PowerPoint, Word, and 
Outlook files. Anybody have any corrupt documents laying 
around that they need repaired? Obviously, they can't be 
too huge cuz you will have to email them to me, but if 
anyone has any corrupt files, we can see if this puppy 
works.  Just send them to 
and keep your fingies crossed


Any of you out there who use PowerPoint, might be familiar 
with the wonderful free ezine Indezine, produced by 
Microsoft PowerPoint MVP, Geetesh Bajaj.  Well, I happened 
to mention Vic's service to him and he was intrigued and 
contacted Vic.  The result was this profile which Geetesh 
added to his informative website.  I highly recommend 
you visit his site AND read what he has to say about 
Vic's PPT to EXE service.


Subscriber "Frankie Boy from the frigid Northeast" won the 
Custom Keyboard in our contest last month and here's 
his report on how he likes it:
Dear Linda,

Here is the report you asked me to write upon receipt of 
my new keyboard. Once again my thanks to you for making 
all this possible.

I was the 1st place winner in Linda's computer contest, and 
was awarded a Zboard (custom keyboard ) starter system 
from Ideazon located in Toronto, Canada. I have been using 
this keyboard for over a week now and I am really impressed 
with this system. There are two parts to the keyboard; a 
base and on top the keyboard itself, and by lifting a latch 
the keyboard lifts up, folds up like an accordion and then can 
be set aside. Now the base is ready to accept the many 
different keysets sold by Ideazon.  A lot of engineering went 
into devising this system to make it as easy to use as 
possible. I would strongly suggest anyone in the market 
for a new keyboard to go to their web site and read about 
this new innovation.

"Frankie Boy from the frigid Northeast"
And, to show you just how much Frankie Boy deserved this 
prize for finding good Computer Humor, here's another one 
he sent me recently:

You must first remove the plastic cover. By doing so you 
agree to accept and honor Microsoft rights to all TV dinners. 
You may not give anyone else a bite of your dinner (which 
would constitute an infringement of Microsoft's rights). 
You may, however, let others smell and look at your dinner 
and are encouraged to tell them how good it is. 

If you have a PC microwave oven, insert the dinner into 
the oven. Set the oven using these keystrokes: mstv.dinn.
//08.5min@50%heat Then enter: ms//start.cook_dindin/

If you have a Macintosh microwave oven, insert the dinner 
and press start. The oven will set itself and cook the dinner. 

If you have a Unix microwave oven, insert the dinner, enter 
the ingredients of the dinner found on the package label, 
the weight of the dinner, and the desired level of cooking 
and press start. The oven will calculate the time and heat 
and cook the dinner exactly to your specification. 

Be forewarned that Microsoft dinners may crash, in which 
case your oven must be restarted. This is a simple 
procedure. Remove the dinner from the oven and enter: 

This process may have to be repeated. Try unplugging the 
microwave and then doing a cold reboot. If this doesn't 
work, contact your oven vendor. The oven itself is obviously 
on the blink. 

Many users have reported that the dinner tray is far too big, 
larger than the dinner itself, having many useless 
compartments, most of which are empty. These are for 
future menu items. If the tray is too large to fit in your 
oven, you will need to upgrade your equipment. 

Dinners are only available from registered outlets, and 
only the chicken variety is currently produced. If you want 
another variety, call Microsoft Help and they will explain 
that you really don't want another variety. Microsoft 
Chicken is all you really need. 

Microsoft has disclosed plans to discontinue all smaller 
versions of their chicken dinners. Future releases will 
only be in the larger family size. Excess chicken may be 
stored for future use, but must be saved only in 
Microsoft approved packaging. 

Microsoft promises a dessert with every dinner under their 
new operating system. However, that version has yet to 
be released. Users have permission to get thrilled in advance. 

Microsoft dinners may be incompatible with other dinners 
in the freezer, causing your freezer to self-defrost. This is 
a feature, not a bug. Your freezer probably should have 
been defrosted anyway. 

Messy, Messy, Messy! 
Thanks, Frankie Boy, for helping to keep ABC Fun, Fun, Fun!  
And I hope you continue to enjoy that new keyboard.  I 
just bought my FOURTH keyset, so I'm a total Ideazon 
junkie here. LOL


My buddy Jack Teems who publishes NetNetTricks to over 
100,000 subscribers invited me to promote my latest 
versions of my Microsoft Word ebooks in his great newsletter.  
I've recently updated most of my ebooks to include 
instructions for the latest versions of Microsoft Office and 
now, if you subscribe to Jack's newsletter for free, you can 
get them for half price!  Read the details of what they 
include here, 
then click on the link to go to Jack's website and subscribe 
NOW...This offer will only be available for a limited time 
and it's ONLY available to NeatNetTricks subscribers, 
so don't miss it.


FrontLook is offering an exclusive for ABC Readers!  
Buy Two FrontLook Products and Get One FREE!

Have you been thinking about buying more FrontLook 
products to enhance your FrontPage web site? Well now is 
the time!  During the month of March, see How You Can 
Save at least $19 or $29, $39, $59 or even $99! Follow the 
link below and then place three items in your shopping cart. 
Now go to the checkout page. If you are logged in, then 
you will note a discount equal to the least expensive 
product in the cart.
Save At Least $19 when you purchase 2 Products: This is 
an exclusive offer for ABC patrons, so you won't find this 
offer on the FrontLook.com web site. 
Click below to buy your favorite FrontLook products:

From FrontLook:

*Sale good until March 31st 2004. This is a one time 
discount. Discount is automatically applied to transaction 
on the Checkout page. Note: you must put at least three 
products in the cart to receive the discount on least 
expensive product.

This one came to me from Larry B. in the FPList group :

To make it more difficult for spam bots to "collect" email 
addresses from your page you can use this "scrambler" 
that turns the email address into its ASCII code 
equivalent.  Enter the email address in the first field and 
hit the submit button. The scrambled address will be 
displayed in the second field. Copy the scrambled code 
and paste it where the email address should go in your 
code. Check it out!


I had a student who was trying to set up a blog on his 
website and wanted me to help him.  Well, I've never 
blogged in my life, so I made one at blogger.com and set 
it up to feed to my own website so I could see how it was 
done and then teach him.  So, now I have a blog and I 
don't have a clue what I'm supposed to do with it or why 
anyone would want to read it.  If any of you blog and can 
send me some good reasons why I should do so, I sure 
would appreciate it.  I really can't think of anything I 
could put in a blog that isn't already either on my site 
or included in this ezine.  If you can think of something, 
drop me a line and let me know.  Thanks.

Oh...and here's my blog as it stands now.  
Is this boring or what?
Linda Johnson is a college instructor of all of the 
Microsoft Office Programs, as well as Adobe PhotoShop 
and Windows. She also teaches online distance learning 
classes in Excel, Outlook, PowerPoint, Publisher, and 
Word at Eclectic Academy. 
She has worked helpdesk and teaches and lectures at 
Many local businesses and tech schools in her area. 
Support this newsletter by checking out Linda's website 
and her ebook series, MS Word MAGIC!
Part I: Fonts, Fun & Formats 
Part II: Table Wizardry 
AND, How To Get Started As a Software Trainer:
If you have been interested in taking any of Linda's 
Online Classes but don't want to wait six weeks to 
complete all the lessons or don't have the desire to be 
part of an online classroom, why not 
Check out the eBook .exe versions of all of Linda's 
classes here:

Only $15 each!!  Where else can you master a software 
Program for that price?  

Separate eBook tutorials on Access, Excel, Outlook, 
PowerPoint, Publisher, and Word.  Terrific value!!


OR BUY THEM ALL ON ONE CD  Only $45.00!!
Order online or by regular mail
Details here:

Download the free Sample Version at CNET:
And PLEASE rate it there for me?  Thanks!!

             *****THIS MONTH'S FEATURE*****

~~Kathryn Jacobs, PowerPointAnswers


EDITOR'S NOTE: This article contains pictures and is 
clearer if read online here:

Last year, I wrote about the changes in PowerPoint 2003 
that would most positively impact your use of the tool. 

Now it is time to look at the last three changes made and 
decide if they are good things or not.

Smart Tags

Remember the Smart Tags that Word and Excel started 
using in Office XP? With Office System 2003, the Smart 
Tag technology has been added to PowerPoint as well. 

Smart tags are little boxes that pop up next to content to 
try to assist you with expanding the content. For example, 
there is an "info" Smart Tag that lets you pull additional 
information about a name from your Outlook contact list. 
In addition, you can program your own Smart Tags to add 
content to your PowerPoint presentations. 

Smart Tags are very useful in some situations, especially 
those relating to repeatable data. I have not used them 
much, because the work I do in PowerPoint does not tend 
toward those areas. If you want to learn more about Smart 
Tags, let us know here at All 'Bout Computers and someone 
will write up a detailed article on them.

Inking Support

Inking support is the ability to add inked comments and 
drawings to your presentations while they are running. 
There are two sides to the inking support: 

- The ability to add ink to presentations from a Tablet PC 
and have it translated to text 
- The ability to draw on slides during a slide show and 
have the drawings and annotations be kept 

(I am going to focus on the second version of inking support. 
The inking support for Tablet PCs we will reserve for another 

In previous versions of PowerPoint, if you wanted to mark 
on your slides, you could, but you could not save the 
markings. To get around this, most of us got used to using 
the Meeting Minder to take notes and add action items to 
a presentation.

With the release of PowerPoint 2003, you can now quickly 
change your pointer from an arrow to one of a number of 
styles and colors of pens and save the markups as graphic 
elements when you leave presentation mode.

Case Study: Presenting the first draft of your presentation

You have spent the last three days putting together a 
presentation to announce your company's latest product. 
You are ready to have the rest of your team see the 
presentation and offer comments and suggestions.

Everyone is in the room, and you bring up the first slide.

Immediately, someone raises the point that you misspelled 
a word. Rather than stop the presentation and change the 
content, you press Ctrl-P on your keyboard. This changes 
your arrow pointer to a pen. If you were to right click at 
this point, you would see there are three different pen 
types you can choose from, as well as a number of 
different colors you can choose for each type.

You set your pen to the red felt tip, as shown in the 
menu, and write directly on the slide "Fix Typo". Notice 
also that there are options to change the pen to an eraser 
or to erase all of the ink on your slide. The eraser options 
allow you to remove pieces of your ink (Eraser, then click 
on the ink to be removed) or all the ink on the slide 
(Erase All Ink on Slide).

Next, someone suggests you should have a lighter 
background for the slides. Rather than hashing out a 
new background here in the group, you make a note on 
the slide to find a better background. 

You now are ready to move to the next slide in your 
presentation. However, if you just click, you leave a red 
dot on the screen. Since you are in pen mode, all regular 
clicks are considered annotations, not navigation. To 
move, you can either:

- Right click and select next slide 
- Right click, change back to the arrow, and click to move 
to the new slide 
- Ctrl-P to change to the arrow and click to move to the 
next slide 
- Simply press the right arrow key on your keyboard to 
move to the next slide. 

When you finish your presentation, you will get a new 
message box, asking if you want to "keep" your ink 
annotations.  If you choose keep, each of your inked 
slide markings will be turned into individual graphics on 
the slide. Each piece of ink can be moved, removed, 
re-colored, stretched or shrunk, just as with any other 

Inking in the viewer

You can also use the inking options while viewing slides 
with the PowerPoint 2003 Viewer. When you do this, you 
will be asked not only if you want to save your ink 
annotations, but you will also get asked whether you want 
to overwrite the existing file or create a new one.

Font Embedding Changes

This one is bad news for a lot of us. In PowerPoint 2003, 
Microsoft added a "feature" that checks to see if any of the 
fonts embedded in your file are non-shareable. This sounds 
like a good thing. Unfortunately, it can be a real hassle if 
you don't understand the font sharing rules.

When does the check occur?

This is the truly bad part of this change. The check for 
shareable fonts doesn't happen when you embed the fonts. 
Instead, it happens when you open a presentation file. 
However, if you try to open that presentation on a 
machine without the font, PowerPoint will pop up an 
error message telling you the presentation can not be 
edited because it contains a read-only embedded font.

You will be able to open this presentation for viewing, 
but not for editing or re-saving.

HINT: If you really need to open a file getting this error, 
open it with an older version of PowerPoint. Once you open 
the file in the older version, you can change the fonts to 
shareable/editable fonts, save the file, and then work with 
the file in PowerPoint 2003. If you don't have an older 
version of PowerPoint, you will need to find someone else 
who does.

The Embedding Rules

In the past, PowerPoint trusted that if you embedded a 
font, you had the right to embed and share the font. 
Because the privilege was being abused (knowingly or not), 
it was felt that PowerPoint should do more checking to 
ensure that fonts were not being shared illegally.

When a font designer creates a font, they can set the font 
up with various levels of sharing rights. True Type fonts, 
which are the only fonts which can be embedded and shared, 
can be classed anywhere from "No embedding allowed" to 
"Installable embedding allowed". These classifications 
determine whether PowerPoint will allow a presentation file 
with embedded fonts to be opened.

According to Help, the rules are very basic. Any font 
delivered with Windows can be embedded but shouldn't be, 
since it will always be on the system receiving your file. 
Any font delivered with Office can be embedded, as they 
are fully shareable. (But again, they probably don't need 
to be embedded, as they will be on any system with 
PowerPoint installed.) Other fonts will be embedded 
only if they have no license restrictions.

In this case the Help is wrong. Okay, maybe just misleading. 
When you try to save a presentation file with font 
embedding turned on, you can embed most fonts. If the 
font is not embeddable due to license restrictions, you will 
get a message that says some of the fonts cannot be saved.

However, you will not get this message on True Type fonts 
that are not totally restricted. But you won't be able to 
re-open the files for editing with these inbetween fonts 
either. Basically, the limits for what can be embedded have 
not kept up with what can be edited after embedding.

A real life example:

Let's look at four different fonts and their properties to 
see the difference.

<> AlefBetN - This font's embedding attributes are set to 
Restricted license embedding. No embedding is allowed 
on this font. You can not embed it (you get the error 
message mentioned above). If you embedded it in a 
previous version, you won't be able to open the file. 
<> Eras Bold BT - This font's embedding attributes are set 
to Preview and Print Embedding allowed. It can be 
embedded for viewing and printing, but not for editing. 
So, you can view presentations with this font, but you 
can't edit them. You won't see an error on save, but you 
will on open. 
<> Curls MT - This font's embedding is set to Editable 
embedding allowed. The font can be installed for use on 
another machine in a temporary manner. The font can be 
embedded with no errors on either open or close. 
<> Comic Sans - This font's embedding attributes are set 
to Installable editing allowed. The font can be embedded 
with no errors on either open or close. 

So how do I know if my fonts can be embedded with 2003?

Microsoft has a bunch of information on their site regarding 
typography, sharing fonts and other such topics. Included in 
this section of their site is a tool you can add to your copy 
of Windows which will let you check the properties of the 
fonts on your system. Great information. I strongly 
recommend you check it out. 

Final Thoughts on 2003

There is one other "invisible" change to PowerPoint that 
came with Office Systems 2003. PowerPoint is now included 
as a part of Office Small Business Edition. This is a good 
thing, since it gives small business a great way to get into 
the product. In fact, you can even use 2003's Small Business 
Edition upgrade as a valid way to add PowerPoint to an 
existing Small Business installation. 

The change to Small Business isn't all great news. Because 
the computer manufacturers (Dell, etc.) still wanted a 
version of office without PowerPoint, Microsoft gave them 
one. The version without PowerPoint is now called "Office 
Basic" and is only available through the computer 

That covers all of the new features with PowerPoint 2003. 
Personally, I think the good outweigh the bad. When the 
changes to the font embedding are weighed against all 
the plusses of this new version, such as the new 
distribution capabilities, the research pane additions, 
and the inking capabilities, you definitely come out with 
one of the best PowerPoint versions in quite a while.
Kathryn Jacobs, Microsoft PowerPoint MVP
Get PowerPoint answers at 
Cook anything outdoors with 

Kathy is a trainer, writer, Girl Scout, parent, and whatever 
else there is time for.

I believe life is meant to be lived. But, if we live without 
making a difference, it makes no difference that we lived.

**************STATION BREAK*****************

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More info and instructions from Vic here: 

Techniques with Excel to Simplify the Nested IF Formula 
~~Ray Blake, GR Business Process Solutions


EDITOR'S NOTE: This article contains spreadsheet samples 
and long formulas which may wrap, so it's clearer if read 
online here:

Don't get me wrong; I'm a big fan of the IF function, and I 
regularly use nested Ifs to do things it would be difficult to 
do in any other way. But they tend to come with a price tag. 
Two weeks after you build a nested IF, you will find it 
extremely difficult to debug. Why? Because the tortured 
logic of the nested structure isn't one with which the human 
brain has been equipped to deal by the main evolutionary 
line of progression. 

Have a look at this one, for instance:

=IF(MONTH(NOW())=12,IF(DAY(NOW())<=25,"Happy Christmas","Happy New
Year"),IF(MONTH(NOW())=2,IF(DAY(NOW())<=14,"Happy Valentine's Day",""),""))

This formula says, "Happy Christmas" if today falls in 
December, but only up until 25 December. Thereafter, for 
the remainder of that month, it will return "Happy New 
Year". From 1 February to 14 February, it will return "Happy 
Valentine?s Day". In all other cases, it returns a null string. 
Trying to count all those nested parentheses, commas and 
quotes is tricky to say the least. Point made.

What I would like to do in this article is to outline some 
alternative approaches, which might help us restrict the 
use of the nested IF formula to those events where it is 
absolutely necessary, given the pain involved in debugging 
and even understanding these structures!

The first technique is to use Excel?s logical functions. 
Consider, for instance, the set of data I show in the 
online version of this article.

It shows some soccer players each of whom wears a 
distinctive playing kit, comprising boldly coloured shirts, 
shorts and socks. Note that in column E, I am trying to 
determine which of them has a kit which includes green. 
The formula in cell E2, for instance, reads:


You might want to follow the logic inherent in the nesting 
order to see how this works, or you may feel, like me, that 
life is short enough already. 

In column F, however, I need a different structure, because 
here I want to determine which players have an all-green 
kit. The formula in F2 reads:


(I just love that "No, No, No" at the end, by the way; it 
seems to sum up how I feel about the whole issue!)

So, two pretty impenetrable constructions. Each of them 
can be replaced using Excel?s logical functions to offer far 
greater clarity. Let?s first look at the E2, part-green formula:


My preferred version of this is:


Isn?t that inherently better, aesthetically, or am I just a 
sad geek? (That?s a rhetorical question, by the way ? 
please don?t email an opinion on this.)

Do you see how the word ?OR? immediately lets you know 
what kind of checking the formula is about, instead of all 
the comma counting you need for the IF version?

Now let?s turn to the F2, all-green formula:


Here?s my replacement:


I can almost hear your sighs of contentment. You?re right; 
this is a far more immediately satisfying formula. Again, 
the first word ? "AND" ? signals straight away the kind of 
relationship we?re looking for in the data.

Incidentally, the logical functions will return as answers 
either ?TRUE? or ?FALSE?, rather than the "Yes" or "No" we 
had our IF functions returning. Is that a big problem? If 
it is, you can just wrap the logical function in an IF to 
convert its output, like this:


Personally, I prefer the ?TRUE? and ?FALSE?, but I realise that 
it takes all sorts.

If you work with nested IFs for very long, there is every 
chance that you will become frustrated when you cannot 
nest them deeper than 6 levels. Consider the sheet shown 
next in the online version of this article.

The formula behind B1 is:


Now, instead of simply a number, I want it to tell me the 
name of the month. One way to do this, of course, is to 
do what I've done in cell A3. Here I've put the same date 
as appears in A1, but I've given the cell the special format 
"MMMM" which will show the full month name and suppress 
all other date information.

This works until I want to use that month name in another 
cell as part of a formula. For instance, cell C3 is supposed 
to read, "A July wedding!" Its formula is:

="A "&A3&" wedding!" 

The cell formatting, of course, doesn't change the data in 
the cell, just the way it appears, so instead of "A July 
wedding!" I seem to be saddled with, "A 38192 wedding!" 
How lovely.

My next approach is more successful, and it hinges around 
the formula in cell B5. Here, we take the month number of 
the date, just as we did in B1, and turn it into the month 
name. If it's 1, we want "January", if it's 2, we want 
"February", and so on. A nice nested IF would do the trick, 
along the lines of:


You can see what's coming, can't you? We actually need 
11 levels of nesting to make this one work for all 12 
months, and IF will allow only 6 levels. Now, you might 
argue that the wedding season could probably be 
accommodated since few people get married in the 
autumn or winter months, but this won't really do!

Another approach would be to have a little LOOKUP table 
we could use, but this will consume at least 24 other cells. 
There is a function which will allow us to perform the 
necessary conversion fully within the confines of a single 
cell. Here's what I have in B5:

=CHOOSE(MONTH(A5), "January", "February", "March", "April", "May", "June",
"July", "August", "September", "October", "November", "December")

Another non-IF triumph, I'm sure you'll agree! In fact, 
the CHOOSE function is so elegant and useful it deserves 
an article all to itself and I've a mind to tackle the task 
myself one day soon.

Let's end the article where we started it, with that nice 
seasonally-adjusted greeting:

=IF(MONTH(NOW())=12,IF(DAY(NOW())<=25,"Happy Christmas","Happy New
Year"),IF(MONTH(NOW())=2,IF(DAY(NOW())<=14,"Happy Valentine's Day",""),""))

Now, the techniques I've outlined in this article don't 
really help us recode this one and to be perfectly honest, 
this is one of those occasions where I'd probably go with 
the nested IF, or possibly set up a lookup table. But it 
strikes me that some readers might enjoy the challenge 
of trying to create an alternative approach. The rules are 
simple: create a formula which does the same thing, is 
entirely contained in the one cell and avoids nested IFs. 
Send your formulae to mailto:ray@xxxxxxxxx and I'll 
include any successes in an update to this article in 
due course.
Ray Blake lives in England and spent 15 years training 
people in the financial services industry there. He had 
always used PCs in his work, and gradually realised he 
might make a career out of them. He and his business 
partner set up GR Business Process Solutions 
( http://www.grbps.com ) which specializes in innovative 
IT to support knowledge testing and skills assessment. 
Although he spends a lot of time these days developing 
in VB and Access, Excel remains his favourite development 
tool, because, as he says, 'It can do everything; there's no 
computer application you can think of that you couldn't 
develop in Excel.'

**************STATION BREAK*****************


We can convert your Powerpoint presentations into stand
alone exe files that will play on all the major Windows 
platforms without PowerPoint installed.  
More info here:
Email: pptexe@xxxxxxxxxx


~~Tina Clarke, AccessFP - FrontPage Resource Centre

EDITOR'S NOTE: This article contains pictures and is 
clearer if read online here:

Hyperlinks View graphically shows the hyperlinks among 
pages and other files in your FrontPage web, along with 
the hyperlinks from your FrontPage web to other World 
Wide Web sites. 

The? Folder List? automatically appears when you view the
?Hyperlink View? but it can be turned off by clicking the 
x at the top of the list.

Files can be opened for editing, deleted, and opened in 
a web browser for viewing from the ?Hyperlinks View?.

If you right click on the? Hyperlink View? pane you have 
a selection of three features:

<> To show all hyperlinks on a page that are going to 
graphics, right click the background, and click 'Hyperlinks 
to Pictures' on the shortcut menu.  
<> To display page titles (instead of file names), 
right-click the background, and click 'Show Page Titles' 
on the shortcut menu.  
<> To display repeated hyperlinks, right-click the 
background, and click 'Repeated Hyperlinks' on the 
shortcut menu.  

If you open the ?images? folder in the ?Folder List? a listing 
of the graphics will appear in the right hand pane. By 
selecting a graphic, you can determine if it is embedded 
in one of the pages in the web. If there are no blue lines 
then the graphic is not in your web.

NOTE: One exception to this is images in JavaScript 
pop ups. They appear with no blue lines in the pane, 
when in fact they are in use. So you will have to note 
such graphics whilst testing your site for unwanted 
graphics. Removing unwanted graphics can lighten your 
website of many megabytes.

<> If you right click on the plus sign it will display further 
links from the file selected in the middle.  
<> Files with a small globe on the icon indicate the link 
is an external one and therefore won?t be verified. 
<> A picture button indicates a link to a visual element. 
<> An envelope button signifies the hyperlink leads to an 
email link. 

By Right clicking any file you can select ?Move to Center? 
and the focus of the pane will change and display 
hyperlinks to and from this file.
Tina Clarke - Microsoft MVP - FrontPage, is the Webmaster 
of AccessFP - FrontPage Resource Centre 
http://accessfp.net/ and http://addonfp.com  She is also 
an editor of AnyBackPageBytes Ezine. Subscribe to the ezine 
http://groups.yahoo.com/group/AnyFrontPageBytes and get 
FREE FrontPage E-Books upon joining. Tina is also an 
artist and the owner of http://artdoodle.com 

**************STATION BREAK*****************

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~~Vic Ferri, WinTips and Tricks 

EDITOR'S NOTE: This article contains pictures and is 
clearer if read online here:

If you have been using Windows XP for any length of time, 
you are probably very familiar with the dialog box that tells 
you a program has encountered a problem and must be 
shut down and asks you if you want to report the error to 

By default, this is displayed whenever there is an abnormal 
program or system error. In the event of a system crash 
resulting in a blue screen, the dialog box will greet you 
after you restart your PC. 

If you choose to send a report of the problem to Microsoft, 
you are granting Microsoft permission to track and address 
your operating system and collect data about the program 
and error. The main concern with this feature is that private 
information may be inadvertently collected and sent. For 
example, if during the time of the crash, you were writing 
an email or working on a document, it is possible that the 
memory snapshot may contain data, such as your name, 
from that email or document. You may also be making 
known your IP address, sites you most recently visited, 
registry settings, and more.

What is or is not sent all depends on the type of the error. 
For more info on data collected (according to Microsoft), 
see here: 

If this is a concern to you or if you find such pop up dialog 
boxes objectionable or annoying, you can either disable 
error reporting completely or customize it to your preference.


Right click the My Computer icon and go to Properties. 
Click the Advanced tab and then click the Error Reporting 
tab at the bottom. This will display a box where you can 
set your choices. To totally disable, simply check Disable 
Error Reporting and uncheck Notify me of Critical Errors. 
Or if you prefer, you can disable error reporting but still 
be alerted whenever an error occurs.

And that's it - reboot and gone is another XP annoyance.


As you can see, there are also other options you can 
choose. If you wish, you can enable error reporting on 
only the programs you choose. Lets assume you only wish 
to disable Windows System errors and only be notified of 
errors on programs you specify. To do so, check Enable 
Error Reporting, uncheck "Windows Operating System" and 
click Choose Program.

Then deselect "All Programs" so that only "All Programs in 
this list" is selected. By default, you will see "Programs 
from Microsoft" and "Windows Components" in the list. 
Uncheck them and then click Add to browse for the 
executables (exe files) of the programs you wish to add. 

In the example I show in the online version of this article, 
error reporting is set to only report errors with Microsoft 

To totally disable error reporting, you should also disable 
Error Reporting in Services.

<> Go to Control Panel>Administrative Tools>Services 
<> Select Error Reporting, right click it, go to Properties 
and first click 
<> Stop (if the status shows Started) and then choose 
Disabled for Startup Type. 

Registry Settings

If you totally disabled error reporting and are still getting 
error alerts, go to this key in the registry:

and make sure all these values are set to 0, as shown here:


NOTE: Do not confuse Windows Error Reporting with 
Internet Explorer script errors. To disable those errors 
which usually ask you if you wish to debug the error, 
open Internet Explorer, click Tools>Internet Options>
Advanced tab and place a checkmark next to "Disable 
Script Debugging" and make sure there is no checkmark 
next to "Display a Notification about every script error".
Vic Ferri owns the very popular WinTips and Tricks 
and Registry Answers.  
Subscribe to either and receive free Windows and Registry 
Tips.  He is also in charge of the Printing Tips pages at 
Linda's Computer Stop.  
Vic has also created a program which allows you to 
Lock & Hide desktop folders in Windows 9X/ME.  
Read more and get the free demo here.  
And, he now offers a service to convert PowerPoint 
presentations to .exe files which can be viewed on 
computers which do not have PowerPoint installed.

**************STATION BREAK*****************
                                  from Vic Ferri
High level desktop folder security for 
Windows 95/98/Me

Keep your personal and most valuable files locked 
and hidden from prying eyes, viruses, and other users 
of your computer.  Easy to use and extremely secure.

Lock&Hide is an  extremely easy to use  program that 
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Folders secured with Lock&Hide cannot be seen, found, 
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Screenshots and instructions here:

Or download the free demo here
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or the password protection utility.)

~~Mike Baynes, MikesWhatsNews

One of the most common questions we see on the help 
groups is "Is this software real"?  The accompanying email 
will contain a page of low priced software.  

I have 2 problems with this approach to selling software:

#1 Did you receive the offer by email? Was it from a 

We are all trying to find ways to stop the amount of junk 
E-mail/spam we receive. If we were to purchase a product 
from a spammer we would contribute to their business 
(and therefore support their spamming policies) and 
possibly be added to more spammers lists.

#2 If it turns out that you purchased pirated software, 
a couple of consequences may occur.

<>Your software may not install correctly if at all or may 
not be able to be updated. 
<>Your information you gave at the time of purchase may 
be fraudulently used to purchase items using your  
personal information. 

If the software was pirated, the pirates may be involved 
in organized crime, duplicating software on a grand scale.  
There have been arrests here in BC Canada where pirated 
CD's were found along with credit card duplication facilities.

Another problem with pirated or cracked software is the 
addition of code, which could contain viruses, worms, 
trojans, adware, and/or spyware.

See my Spyware article: 

You may not notice it when you install the software and 
find out later that you received the 'bonus' software. Just 
because you have the program CD does not mean that you 
are safe.  Scan the CD with your AV program to make sure 
that it does not contain a virus.

Reference links:

Pirates of the Information Age

Issues in White Collar Crime Cybercrime

Computer Viruses and Organized Crime: The Inside Story 
Mike Baynes is the editor of MikesWhatsNews.  
To subscribe, send a blank email to 
mikeswhatsnews-request@xxxxxxxxxxxxx with the word 
"subscribe" in the subject line (without the quotes)
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org
To subscribe, send a blank email to:
virusinfo-request@xxxxxxxxxxxxx with subscribe in the subject.

**************STATION BREAK*****************

Are you like me and unable to remember all the keyboard 
shortcuts in every program?  Now that I'm becoming a 
better typist, I prefer to use my keyboard more and my 
mouse less, but my memory stinks so I'm always 
forgetting which keyboard shortcuts do what.  My solution 
was to buy the custom keyboard sets from Ideazon.  
Now, I'm no longer lost when I switch from program to 
program and need to use different keys.  And it only 
takes seconds to switch from one keyset to another.  

If this interests you, read my review of the Excel 
Keyboard here:
And some of the other keyboards here:
This is something that gets two thumbs up from ABC!!

~~Susan Gross, BellaOnline's PC Advice Host

EDITOR'S NOTE: This article contains tables and is 
clearer if read online here:

Microsoft Word has a very versatile tool in its Find/Replace 
dialog box. You probably have used it to find and replace 
words in documents. However, it is able to do much more 
than just simple replacement of one string of characters 
with another. It supports special characters in the search 
field that can be used to find/replace more than just letters 
and numbers; it can also find and replace document and 
character formatting. There?s so many things that it can 
find and replace that I?ve split this article into two parts.

For example, if there was a long document in which the 
word literature was misspelled as litterature and the 
document also contained the words bitter and better, 
you would want to make sure that the replace didn?t 
change those words. You could, of course, use the find 
and replace feature in Microsoft Word to find the word 
litterature and replace it with the correct spelling literature.

There is an easier way to do this using find and replace 
that requires less typing. Use the special character ^$ to 
match any letter. In this case you should use ^$^$ which 
matches any two letters. In the find box type ^$^$era and 
in the replace box, tera. This will find any word that 
contains two letters followed by the string "era" 

Other special characters used by find/replace when 
modifying the content of a document:

^# matches any digit
^? matches any character, including spaces

Here is another illustration of the capabilities of the find 
and replace function. The data in the sample in the online 
version of this article is correct. The only problem with it 
is that should be lined up in tabbed columns. So whatever 
characters used in this find and replace must only change 
the format of the document, not any content.

The columns you see in that sample are separated by 
spaces but not a consistent number of spaces. So it's 
not possible to do a global replace of spaces with tabs. 
However, there is a special character that represents 
white space in the find/replace dialog box. In Microsoft 
Word, white space is any combination of spaces and tabs.

To correctly format this data without using a table, search 
for ^w white space of any length, and replace it with ^t 
a tab character and it will look like the second sample I 
show in the online version of this article.

I hope you?ve enjoyed this overview of some of the 
features of find/replace in Microsoft Word. Look for part 
2 to be available soon.
Susan Gross is a Software Support Specialist, writer, 
information researcher and web designer. She enjoys 
helping people learn to use computers, reading and 
searching the WWW for interesting sites. Recently, 
she became the host of BellaOnline's PC Advice site, 
and is busily adding content to it. She welcomes any 
suggestions you may have for topics to cover. You can 
email her at mailto:pcadvice@xxxxxxxxxxxxxxx 

**************STATION BREAK*****************


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Including Linda Johnson's 
"How to Get Started as a Software Trainer"


 ~ Questions submitted by readers and answered by
 ABC's Fleet of Writers

QUESTION submitted by Iris:

In your last issue, Hal gave a tip regarding how to 
eliminate the password prompt from Microsoft upon boot 
up. I followed his advice and used Run Control 
userpasswords2 , and now I get the following message: 
"Unable to log you on because of an account restriction." 
How do I get rid of this whole password thing? Thank 
you very much!

ANSWER from Hal Cardona (Hal Cardona, PC Sleuth
http://pcsleuth.com serves as tech support and/or offsite 
Sys Admin for over 200 clients around the US.  He designs, 
builds, and troubleshoots networks and builds custom 
computer systems.):

Iris, when you do this using control userpasswords2, 
there are a couple of caveats.
1.  To make it work you must be logged on with an account 
that has Admin rights.
2.   If you are using XP Home the Account you select when 
prompted can not be named Administrator.
3.  You must enter and confirm the account name and 
password you wish to use.  That account should have 
Admin rights or you will need to log on with Admin rights 
to get some things done, like adding new hardware.
Hope this helps.

QUESTION submitted by Brian Fowler, Ireland:

Is there a way to send change an out going e-mail to a 
form so that the recipient can complete fields and return?

ANSWER from Linda:

Hi. It was my thinking that you would be better off using 
Word to do this, instead of Outlook (especially since you 
say you are using Outlook 97 which really stinks .. that's 
why Microsoft updated it to 98 for FREE). Just make your 
form in Word where it's simple to create fields they can fill 
in ... then mail it to them as an attachment ... or, 
Charlene Russ says this:

ANSWER from Charlene Russ (Charlene Russ is an instructor 
with Eclectic Academy, http://eclecticacademy.com
and is currently teaching Introduction to 3D Studio Max.  
She teaches novice students the basics of 3D design and 
modeling techniques.  She is also an adjunct instructor with 
a Florida community college in the Digital Arts dept.  
Charlene's personal site is The Artist Edge, 
http://www.theartistedge.com/ which features a 
wide gamut of useful design related information.):

Yes, just create the email in HTML format and write it as 
you would an HTML web page. You can create your HTML 
form page in Dreamweaver, or MS Word and then use it as 
an email template. Or a simpler solution would be to use 
an attached MS Word Doc and have the recipient fill in the 
desired values. Good luck.

Reply from Brian:
Linda, pass on my thanks to Charlene 

QUESTION submitted by Billy Wayne:

I am trying to enter my password to download something 
I bought and the page is blank.  The people at the company 
tell me I must have java.  How do I get java? I have 
Windows XP Home version which I thought had everything.

ANSWER from Linda:

The latest version of Windows XP does not include Java.  
Because of Microsoft's legal dispute with Sun Java, they 
are no longer allowed to include it with Windows, so you 
will have to download Sun Java for free from here: 
http://java.com/en/index.jsp  Or, you can use this link to 
download the original version of Microsoft's Virtual Java 
Machine: http://java-virtual-machine.net/download.html  
That should fix you right up.

REPLY from Billy Wayne:

Thank you Linda!  This fixed it for me.  If only the company 
that sold me the product was half as helpful as you.  I've 
sent a donation to your website through PayPal.  
You saved the day!

QUESTION submitted by bshituku at kenya-mail.com:

When I turn on my computer running Windows ME the task 
bar appears for like 2 seconds and disappears then the 
monitor doesn't go any further. It freezes I have tried to 
restart my computer over 30 times but nothing happens.. 
Ever seen this problem before? Help Thanks

ANSWER from Hal Cardona (Hal Cardona, PC Sleuth
http://pcsleuth.com serves as tech support and/or offsite 
Sys Admin for over 200 clients around the US.  He designs, 
builds, and troubleshoots networks and builds custom 
computer systems.): 

Try booting your computer in safe mode (press F8 just prior 
to the ME screen). If the PC boots successfully in to safe 
mode try rebooting normally, you may be successful. If that 
doesn't help, boot back to safe mode and try using system 
restore to restore to a date prior to the problem occurring. 
If that doesn't help go to safe mode and run msconfig (Start
 --> Run --> msconfig) and try turning off some the programs 
on the start up tab that are loading with Windows.

REPLY from bshituku at kenya-mail.com:

Thanks for your info. I tried and it worked, thanks so much.

QUESTION submitted by bshituku at kenya-mail.com:

I got another problem on my computer. My Operating 
system ie win 98 is in French. Is there a way I can change 
it to English without re installing or changing the operating 
system? Also, each time I open my browser, everything on 
the page is not clear, including the pictures and words on 
the page. The page is blurred, very faint.. Tried to adjust 
the monitor screen but same thing happens. Do you have 
a fix for this? Operating system is win 98 SE (French 
version) Browser : Internet explorer 6.0 service pack 1 
Just did windows update

ANSWER from Linda:

As for your language problem, there could be one of two 
scenarios....if you have purchased a French edition of 
Windows, you won't be able to change that....OR, you may 
just have your regional settings set up for French and that 
you CAN change...go to your Control Panel and double click 
on Regional Settings and choose either English (US) or 
English (UK).  Below is a reply from Kathy Jacobs about 
your blurry screen:

ANSWER from Kathy Jacobs (Kathryn Jacobs, Microsoft 
PowerPoint MVP. Get PowerPoint answers at 
http://www.powerpointanswers.com  Cook anything 
outdoors with http://www.outdoorcook.com  Kathy is a 
trainer, writer, Girl Scout, parent, and whatever else 
there is time for.):

The blur is due to outdated video drivers. I would 
recommend Googling the manufacturer of the video card in 
the machine and finding out if there is a newer driver 
available. (Most people don?t realize that Windows update 
only updates the OS. It does not check for driver updates, 
Office updates, etc. Those things need to be checked 

QUESTION submitted by Alex Tang:

My WinXP Pro is an upgrade version (Chinese Traditional). 
Although I have the need to use PenPower software to 
write documents in Chinese, but I actually prefer the 
Windows/Office displays all in English. The very reason is 
that it will be much easier to follow tips/instructions/guides 
& tutorials etc which are 99.9% presented in English.  Is 
there a  feature in WinXP which allow the section of a 
particular language display? Please advise.  Regards

ANSWER from Charlene Russ (Charlene Russ is an instructor 
with Eclectic Academy, http://eclecticacademy.com
and is currently teaching Introduction to 3D Studio Max.  
She teaches novice students the basics of 3D design and 
modeling techniques.  She is also an adjunct instructor with 
a Florida community college in the Digital Arts dept.  
Charlene's personal site is The Artist Edge, 
http://www.theartistedge.com/ which features a 
wide gamut of useful design related information.):

I would suggest that you write to Microsoft and ask them 
about offering this feature in the future. If this is possible 
I'm certainly not aware of it.

QUESTION submitted by Rex:

I would like to make the first letter in a line bigger than 
the line and have the rest of the line centred to the first 
letter. I have seen this explained somewhere so could you 
please point me to the article, It would be much 
appreciated.  Thanks. I learn most of my software 
functions from your newsletter and I commend you on the 
excellent knowledge & presentation.

ANSWER from Linda:

Hi Rex. I wrote a tip about this for The Newbie Club. The 
feature you are referring to is called "Dropped Caps".  
Here's the tip I wrote:  
And thanks for the nice comments, my friend :-) 

QUESTION submitted by Tina:

Is there a way to insert page breaks when printing 
frontpage folders.  Because of the many graphics we have 
in our intranet we have to print everything in landscape 
format, this however often breaks the tables.  Therefore 
is there a way to avoid this and furthermore is it possible 
to select specific pages for printing?

ANSWER from Linda:

FrontPage is a web design program .... it's not intended 
for printing. If you want to control how something prints, 
put it in a Word document or something because html does 
not allow you to control page breaks. An html "page" is not 
really a printed page, it's a webpage, so as far as FrontPage 
is concerned, one html file is all one page. It just breaks 
when you print it, when it can't fit any more on a page. Web 
pages are not a good medium for printing ... you  are better 
off copying the information out of the FrontPage file and 
pasting it into Word, then printing it...Word will let you tell 
it where to put the page breaks. 

REPLY from Tina:

Thanks so much for your reply ... it was a big help and lots 
of time I've found with those queries nothing ever comes back.

QUESTION submitted by Declan:

I've just had to re-install my PC windows 98. But since 
re-installing Word some of the tools normally found on the 
bottom of the page are missing for ex. how to change the 
font colour.  Please advise!!

ANSWER from Linda:

That's your Drawing Toolbar .... go to the View menu and 
select Toolbars>Drawing

QUESTION submitted by A.Shepherd:

I am trying to upload a picture onto a website, but it says 
I have to have 1.MB or less. The picture I am trying to 
upload has 1.05 MB's. I have tried cropping the picture and 
trying to make it smaller but it doesn't reduce the MB's 
How do I reduce my MB level if I want to upload something 
onto a website and the MB's have to be 1.MB or less? 

ANSWER from Linda:

What format is the picture in? If it's a .bmp (which is very 
large), you can try opening it in a graphics program and 
using File>Save As to save it in a different format (like a 
.gif or .jpg) .... the height and width of the picture don't 
affect the size nearly as much as the file type.  If you have 
a graphics editing program like Photoshop, you can use that 
to optimize it and reduce the size. 

(NOTE to A.Shepherd.  When I replied to you privately, I 
offered to optimize the picture for you if you sent it to me.  
However, my reply to your hotmail address bounced back 
at me and told me your mailbox was full.  How can you 
expect to receive a reply to your question when you have 
a full mailbox?)
Thanks to all who submitted questions this month.  If you 
submitted a question and did not get an answer, and the 
problem still persists, try going here and submitting it again.
Just remember that we cannot guarantee that we will answer 
every question, though I think the Fleet did a bang-up job 
this month!  Thanks to all of the Fleet for your expert advice 
and your valuable time :-) 


Well, gang.....that's about it for this edition of 
ABC ~ All 'Bout Computers. I sure hope you enjoyed it! 
If any of it was over your head and you need some 
clarification from one of the Fleet, just send me an 
email to linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx and I will 
pass it on to them. Remember that they do this in their 
spare time on a voluntary basis, so you might have to 
wait for an answer.  To make all things work more 
quickly, include as many details as you can in your 
email and make your questions as specific as possible. 
Also, feel free to write to me and let us know what you 
want the Fleet to teach you. This is YOUR newsletter!
Happy computing, my friends!
Linda Johnson
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Linda Johnson


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