[abcomputers] ABC ~ All 'Bout Computers, Vol. 27: Vi r us Info., Some Great Excel Formula Help and more...

  • From: "Linda Johnson" <buntah@xxxxxxxxxxx>
  • To: "ABCfreelists" <abcomputers@xxxxxxxxxxxxx>
  • Date: Sat, 9 Aug 2003 14:39:20 -0400

ABC ~ All 'Bout Computers.  The ezine YOU subscribed to.  If you want to change 
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ABC ~ All 'Bout Computers
Volume 27; August, 2003 - mailed to 4396 subscribers
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Here's another product I have added to my computer.  
Because I own a website and my email address is readily 
available to every spammer on the net, I get over 200 
garbage spam mails a day!  The subject lines in my inbox 
would impress even sailors.  I get advertisements, 
pornography, and "business" proposals from all over the 
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Mail Washer and found that none of these methods were 
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But, this one DEFINITELY works.  
And, it's so easy to setup and monitor.

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(all links below these items take you to the non-frames 
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(items with *** behind them include pictures and/or are 
better if viewed online)

1.  Important How-To Message for Reading This Ezine 

2.  GeekSpeak Translation from the Cap'n 
 ~ by Patt Meara



3.   New Worm Which Masquerades As Your "Administrator"
~ by Mike Baynes   

A New Page at My Website: 
An  Up-to-Date List of Viruses and Hoaxes
~ by Linda F. Johnson


4.   Tips for FrontPage Tables 
 ~ by Tina Clarke

5.  Bat File To List and Count Files: 
Explained with the Newbie in Mind
~ by Vic Ferri

6.  Four Quick PowerPoint Tips
~ by Kathryn Jacobs

7.  Working with Movie Clips in Macromedia Flash MX ***
~ by Charlene Russ

8.  Two Windows XP/MSN Messenger Tips
~ by Linda F. Johnson 
*Removing MSN Messenger 
*Getting Rid of the Advertising PopUps in New Installs of XP 
9.  Excel Formula Development in the Real World ***
~ by Ray Blake


 Canvas 9
~ by Sara Froehlich

 Rich Diamond Adventure Game
~ by Linda F. Johnson
~ Questions submitted by readers and answered by ABC's 
Fleet of Writers

12.  Subscription Management
13. Contact Information
14. Advertise in ABC

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**************STATION BREAK*****************

ECLECTIC ACADEMY ~ A Better Choice in Distance Learning

It's the latest rage and it's called Distance Learning. 
Most colleges now offer Distance Learning classes 
because they know some people work hard and just 
can't fit a classroom into their busy lives. But, 
sometimes you don't want to enroll in a full program; 
you just want to take one class.
Eclectic Academy offers a large range of classes to suit
many needs. Go there now and check out their 
curriculum and roster. Classes are only $20 for 6 weeks. 

Here's a sampling of what they offer:
*Art Courses, both digital and traditional
*Business Courses, including all of the MS Office 
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*Graphics Courses - Flash, PhotoShop, Paint Shop Pro 
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*Website Development Courses - FrontPage, 
Dreamweaver, ASP, DHTML, Website Promotion, and 
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*Eclectic Classes - Computer Maintenance, Writing 
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Go to Eclectic Academy now and sign up to be notified 
when classes are added or ENROLL NOW in the class of 
your choice. Go there now to enroll in the next set of 
Also, don't forget that Eclectic Academy offers classes
on many different programs and techniques.  As a matter 
of fact, some of the EA staff have put together forums 
on their areas of expertise that you might want to check 
out here:


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**************STATION BREAK*****************

Computer Help Central Presents...

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(2.)  Cap'n Patt's
 ~ by Patt Meara

Visit the Cap'n's Official GeekSpeak Database at 
If the word you need defined is not there, or the 
definition is not clear, too geeky, or just plain confusing 
to you, email the Cap'n.  He would love to hear from 
you at CapnPatt@xxxxxxx

**************STATION BREAK*****************

If you want to see over 100 tips, tricks, methods, shortcuts 
and more work right on your computer, check out the Video 
Tutorials at http://showmewindows.com/indexlj.htm

Get your free sample video while you're there, and see if 
this method of discovery doesn't rock your computing world. 

Tom Glander is the creator of Show Me Windows for Windows 
98 computers. He specializes in making information easy to 
understand, writing and speaking primarily to those with little 
computing experience.


Imagine having a trusted friend sit down with you, guide 
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Show Me Windows

             *****THIS MONTH'S FEATURE*****

Zip File Contains Worm W32/Mimail-A 
~~Mike Baynes, MikesWhatsNews

The latest mass-mailing worm is taking advantage of a 
known security flaw in Microsoft's IE. Microsoft has issued 
patches for this venerability previously. 

W32/Mimail-A arrives in an email claiming to be from your 
administrator, (If you only have one computer you would 
probably realize that is it a fake as you would be the 

An attachment, in the email a file 'message.zip', is a copy 
of the worm, which scours your hard disk looking for email 
addresses for its next round of victims. 

If you unzip the file you will find a HTML file inside, 
named 'message.html'. When the HTML is opened - 
and unpatched versions of Outlook will launch this 
extracted program without the user even being aware 
of its existence - the virus is launched in your system. 

Only you can protect yourself from such threats. Keep 
your MS programs up to date and check frequently with 
your Anti Virus program for updates. 

And of course 'Do Not Open Attachments'! 




Information about the vulnerabilities used by W32/Mimail 
and about the updates provided by Microsoft is available at: 


Mike Baynes is the editor of MikesWhatsNews.  
To subscribe, send a blank email to 
mikeswhatsnews-request@xxxxxxxxxxxxx with the word 
"subscribe" in the subject line (without the quotes)
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org
To subscribe, send a blank email to:
virusinfo-request@xxxxxxxxxxxxx with subscribe in the subject.
~~Linda F. Johnson, Linda's Computer Stop

Because there are so many new viruses coming out all the 
time, and also because I am getting very tired of seeing the 
same Hoaxes being sent around over and over, I have 
added a page to my site that links to Sophos and updates 
regularly to show all of the newest viruses, the top viruses, 
and the top hoaxes. I highly recommend you bookmark this 
page and visit it often ... ESPECIALLY before you forward 
some virus warning you receive from a friend or coworker.  
Be sure to make sure the warning is legit before you send 
it on to hundreds of people!!

Here's the page...please bookmark it:

**************STATION BREAK*****************


For all of you who loved the Newbie Club's 
Windows for Newbies, here's great news!

WINDOWS XP FOR NEWBIES is finally here!

~~Tina Clarke, AccessFP - FrontPage Resource Centre

 When you have two tables butted together vertically, it 
can be hard to insert a line between them. To do so, place 
the cursor after the content of the top table's last cell 
and press Ctrl + Enter
Similarly, to put the insertion point before a table at the top 
of your document, place the cursor before the content of the 
first cell and press Ctrl + Enter. 
 When using Pixels to set a table width, always stay smaller 
than 800 pixels.  The minimum default screen width that 
most people have is 800 pixels wide. If you use larger tables, 
some visitors to your Web site might have to scroll off to the 
right to see the complete table. Also be aware that visitors 
browsing your web site with Web TV have a screen width of 
only 540 pixels.
 If you accidentally make a mistake and delete the wrong 
row or column, choose Edit, Undo Clear from the FrontPage 
menu bar, and your mistake is rectified. 
 Want to delete the entire table instead of a single row 
or column? Click in any cell of the table and choose Table, 
Select Table from the menu bar, then press the Delete 
key on your keyboard. 
 Do you want to emulate a newspaper and make your web 
page have multiple columns of information?  Easy, just set 
up a table with only one row but with two or three columns.  
Within the table, set Cell Padding to be 5 to 10 and the 
borders to be 0. Then you can type all the way down each 
column within the table, but the information stays in the 
same cell. 
 Would you like to place four separate images within 
different cells in a table but make it appear as if they 
are one single image?  Easy, first set your Cell Padding 
and Cell spacing properties to be 0, so there is no extra 
empty space within the various cells of your table. Then 
set the Horizontal and Vertical Alignment of your four 
individual cells to the following: 
Column 1, Row 1 
Right, Bottom  

Column 2, Row 1 
Left, Bottom

Column 1, Row 2
Right, Top

Column 2, Row 2 
Left, Top 

(EDITOR'S NOTE:  If this is unclear to you, see the table 
in the online version of this article:
http://personal-computer-tutor.com/abc3/v27/tina27.htm )

TIP: To slice up the graphic and do this, the easy way is to 
obtain the Free FrontPage add-on called Picture splitter from 
Tina Clarke is the Webmaster of AccessFP - FrontPage 
Resource Centre at http://accessfp.net and an editor of 
"AnyFrontPage Bytes Ezine". Subscribe to the FrontPage 
ezine and get FREE FrontPage E-Books upon joining. 

**************STATION BREAK*****************


Check out OVER 80 INSTANT GUIDES to your DREAM JOB or 
LIFESTYLE, by real world been-there, done-that authors. 
Click here to get YOUR REAL LIFE moving NOW: 

Including Linda Johnson's 
"How to Get Started as a Software Trainer"


Explained with the Newbie in Mind
~~Vic Ferri, WinTips and Tricks

This is an expanded tip from the archives of Vic's 
WinTips&Tricks Yahoo Group:

Original Question:

<snip>By trade, I am a DOS programmer. I use C++ and 
Powerbasic for 99.9% of what I do. Anyway, I have come 
upon a need to count filenames on a CD or DVD *and* save 
that number somewhere. Does anyone know how to do that 
in DOS?...

. . oh, it would be nice if the file count program worked in 
both XP and/or ME; but of the two, I would give XP the first 

Reply from Vic:

This is something quite simple to do using Ms-Dos. Here is 
one method that should work on all Windows versions 
(personally, I tested this in Windows 98 and Windows XP) 
and which will give you more than just a number. What this 
bat file will do is produce for you a Word or text document 
containing a neatly numbered list of all the files and folders 
in the drive or directory you specify in the command line. So 
you get the list of files plus the number. The files will be 
listed in alphabetical order and with paths so you know 
exactly where each file resides. Note, alphabetical order 
in MS-DOS means that first the names of the folders will 
be sorted in alphabetical order and then the names of files 
in each folder will be sorted in alphabetical order.

Ok let us now create the bat file.

Right click your desktop, choose New>Text Document to 
produce a new text document on your desktop. No need 
to name it now. Just open it up and copy/paste the 
following commands:

@echo off
dir /b /o /s /v c:\projects\ | find "" /n /v >count.txt

The above would produce a numbered list of all the files in 
c:\projects except for hidden and system files.  Substitute 
"c:\projects" with the path and name of the folder or drive 
you wish to search.


 If you want a content list of a CD and your cd-rom drive 
letter is g:, you would change the line to: 

dir /b /o /s /v g:\ | find "" /n /v >count.txt

 If the folder name contains a space, enclose the path 
with quotation marks. An example would be My Documents: 

dir /b /o /s /v "D:\My Documents\" | find "" /n /v >count.txt

 If you would like to include all files, including the hidden 
and system ones, then just add the "a" switch. ie:

dir /a /b /o /s /v c:\windows\ | find "" /n /v >count.txt 

You can also change the name of the output file, 
count.txt, to whatever name you want. You might want 
to change it to count.doc if all you use is Notepad as your 
text editor in Windows 9x (Windows Notepad has a capacity 
of only 64 kbs) .doc will open the file, by default, with 
Wordpad, which has a much greater capacity, or with 
whatever Word processor you have associated with the 
extension .doc For many that would be Microsoft Word.

Once you finish editing the command line, save the 

Now rename your text document with a .BAT extension. 
ie: if you saved the file as count.txt, rename it to 
count.bat. You will be warned about changing extensions, 
but just ignore and click Yes.

NOTE:  Make sure you are not hiding extensions because 
if you are, renaming will not work - instead of being 
count.bat, your file will become count.bat.txt. To see if 
you are hiding extensions, open any folder, click View> 
Folder Options>View (depending on your Windows version, 
getting there may vary slightly)  Look for the option: 
"Hide extensions for known file types" and make sure it 
is NOT checked. 

To use the file, simply double click it. The file will be 
created in the same directory you run the bat file from. 
So if you run it from your desktop, look for count.txt on 
your desktop, after running the bat file.


If all you want is a dos method to know the number of 
files on any of your drives or directories, this command 
line should do it: 

dir /a /s "c:\" |find /c /v "" 

This will give you a count of all the files and directory 
on your c: drive.
To specify a different drive, simply substitute c:\ with 
the drive you want searched.
To use, you can either enter the command at an Ms-Dos 
prompt or use it in a batch file.
This can be useful if you are running Windows 9x, where 
the Find feature is limited to 10,000 results (these days, 
it is quite common to have many more than 10,000 files 
on a hard disk - in my last count, there were almost 
30,000 files on my c: drive) 

But how about enhancing this dos method so that all you 
have to do is click an icon on your desktop to get a count 
of all the files on your hard drive?

To do that, open up notepad and this time, copy and 
paste these commands:

@echo off
dir /a /s "c:\" |find /c /v "" >c:\windows\filecount.txt 
start /w c:\windows\filecount.txt
del c:\windows\filecount.txt

Again, substitute c:\ with whatever drive you want to 
get a file count from.
Save it with a name something like filecount.bat
And that's it - now anytime you want a file count of your 
hard drive, double click the bat file, and within several 
seconds, notepad will open up displaying a number 
representing the number of files found.

If you'd rather not have the Dos box visible, you can 
create a shortcut to the bat file, and then go to the 
Properties of the Shortcut and choose Run Minimized and 
Close on Exit. You can also change the icon to something 
more friendly.
If you do this, you might want to create your bat file in 
your C: drive and then drag it to your desktop to create 
a shortcut to it (just so you won't have to have 2 files for 
it on your desktop)

Now lets explain the basic command lines briefly:

dir is used to get a directory listing.

/b is a dir switch that stands for bare and is used to get 
a neat bare boned line listing - lists each file name, 
including extension, one per line. There in no heading 
information and no summary included.

/s is a dir switch that stands for sub and is used to 
include all sub folders and the files they contain, as well.

/n is both a dir and find switch, as a dir switch it stands 
for name and sorts the results in alphabetical order by 
name.  As a find switch it stands for number and in our 
case here is responsible for numbering each line.

/a is a dir switch that stands for attributes and when 
added without specifying any attributes, shows all files, 
including system and hidden.

/c is a Find switch that displays only a count of the lines 
that contain the specified string.

/v as a Find switch is used to display all lines not 
containing the specified string.  This explains the "'' I 
used it the command line. It's just a way to find all files 
by using a string not likely to occur in any file name. 
It doesn't have to be "", it could be anything that you 
feel confident wouldn't be in a file name.  v is also a dir 
switch standing for verbose which gets file information - 
such as displaying long file names - but this switch is 
relatively recent and does not exist in earlier versions of 
Dos (prior to 7) It works in all versions of Windows from 
95 and up.

| is a pipe command - it takes the output of one command 
and uses it as input for another. In the numbered list case, 
the dir command acts as output for the find command, and 
the results are outputted to a file using the greater than 
symbol ( >)


More than likely there will be discrepancies between the 
number of files reported by Dos and the number of files 
reported by Explorer, if you are including all files - hidden 
and system. Both have their oddities. Command.com  in 
Ms-Dos may not report all hidden and system files with 
the dir /s switch and Explorer may miscount or stumble 
with IE's cache directories. So whether your count is from 
Windows or Dos, both may not be totally accurate.
For Dos, you can get a more accurate count of ALL files by 
using the attribute command.
Compare the results of this command to the Dir 
commands to see if they show differences for you:

attrib.exe /s c:\*.* |find /c /v ""
(the above is to search your c: drive. Substitute c: with 
whatever drive letter you wish to search.

If you want all the files listed in a file, then use this:

attrib.exe /s c:\*.* |find /v /n "" >count.txt

According to one of my Dos mentors, Charles Dye:

... there's a long-standing error in COMMAND.COM
which prevents DIR /S from recursing into subdirectories which
have either the Hidden or the System attributes set. This may
not explain all the differences between the DIR /S list and
whatever Explorer reports, but it will certainly explain part
of it. (Conversely, Explorer has weird quirks of its own, such
as making IE's cache directories look like a single directory.
You may never be able to completely reconcile the two....)

There's a program called DOS-FIX by a John Augustine which
patches COMMAND.COM to remove the DIR /S issue. As always,
back COMMAND.COM up before modifying it; but I've had good
luck with with this utility.

You can also use any decent file-finder to count files. My
own LOCATE correctly recurses into all subdirectories, as does
John Stockton's HUNT.

An even better solution, IMHO, is to avoid using COMMAND.COM
for anything important. If you spend a significant amount of
time at a command prompt, a professional shell like 4DOS can
be a very worthwhile investment.
Vic Ferri owns the very popular WinTips and Tricks 
email group 
He is also in charge of the Printing Tips page at
Linda's Computer Stop.
and also the Registry Tips page. 

Vic has also created a program which allows you to 
Lock & Hide desktop folders in Windows 9X/ME.  
Read more and get the free demo here.

And, he now offers a service to convert PowerPoint 
presentations to .exe files which can be viewed on 
computers which do not have PowerPoint installed.

**************STATION BREAK*****************

Are you into Video Computing?

VIDEOMAKER is the world's most popular monthly 
consumer video production publication and covers the 
use of digital video editing, camcorders, cameras, and 
desktop video and audio production for novice and 
expert enthusiasts alike. Its articles teach production 
techniques, survey and review the latest equipment, 
and explain the newest technological advances.  
Published monthly, and is available on select newsstands 
and to subscribers.  In addition, you receive a password 
giving you full access to Club VId, Videomaker's vast 
online resource of information about making video.
And the best part is, it's CHEAP! Only $14.97 for 13 issues!  

And, our own multimedia expert, Vic Ferri wants to tell you about 
the great offer being made by VideoMaker Magazine. You can now 
get a free trial issue and free Ulead CD of video editing software. 
No obligation, no cost.

NOTE - the free CD is for US only. Other countries, free trial 
issue only. 

More info and instructions from Vic here: 

~~Kathryn Jacobs, PowerPointAnswers

This month, I offer four practical tips that should make 
using PowerPoint much easier.

Tip One: Animate your masters

For those of you who created presentations with the same 
animation on each slide (or most slides), try putting your 
animations on the master slide instead of on each slide. 
It will save you time and effort, and make changing the 
presentation later much easier.

PowerPoint XP users can take this one step further. If you 
only need a set of animations on certain slides, create a 
master with that animation sequence and use it for the 
slides needing animating. Some users have reported 
problems with adding the master animations after the 
slide is completed. If you have this problem, create a new 
slide based on the master with the animation, then copy 
your desired content from the existing slide to the newly 
created slide. Don't forget to delete the old copy, or you 
will have duplicates.

Tip Two: Turn on the outlining toolbar

Would you like to see your outline formatted? Turn on the 
?Outlining? toolbar by right clicking in any toolbar and 
clicking on the word ?Outlining?. The toolbar will appear 
down the left side of your screen and allows you to:

* Quickly promote and demote bullets
* Create a summary slide
* See your outline as formatted text, rather than just as 
the default Arial text

Tip Three: Create a summary slide

Once you have turned on the Outlining toolbar, you can 
create summary slides with the click of a button.
This button will only be active when you are viewing the 
outline. It will run through your presentation and create 
a single slide containing the title of each slide. However, 
if it hits a slide without a title, it will stop processing. 
(If you don?t want the title to show on a specific slide, 
create a title anyway and drag it off the slide.)

For large presentations, you will need to do some 
formatting to ensure that the slide is readable. If your 
presentation is really large, you may find that you want 
to create several summary slides, one for each section. 
Do this by making copies of the summary slide and 
adapting each to contain the content you wish.

Summary slides can easily be turned into clickable index 
to your presentation. Select each line of text on the slide 
and create a hyperlink from that text to the slide with 
that title. Summary slides are also useful for showing 
how far you are in the presentation.

Tip Four: To make a slide into your desktop wallpaper

The content of any slide within a powerPoint presentation 
can be turned into your desktop wallpaper. It doesn't 
matter whether the slide content is a picture or text. It is 
a fairly quick process, involving saving the slide as a jpeg 
and then selecting the jpeg file as your wallpaper. 

1) From within PowerPoint, save that slide as a jpeg 
(File --> Save As... select JPEG)
2) PowerPoint will ask you whether you want to save the 
whole presentation or just the current slide. Select 
current slide. 
3) Notice the name that PowerPoint gives the file. 
Close PowerPoint. (Optional, leave it open if you have 
other things to do...)
4) Now, set your background by either:
a) Using Windows Explorer, navigate to that file. 
Right click on the file and select Set as Desktop 
Or b) Right click on your desktop, select Properties, 
then click on the Background tab. Click the Browse 
button, navigate to the file, click on its title (or 
thumbnail), and click open.

Hope you enjoyed this month's quick tips. 
Remember, if you have PowerPoint questions, send 
them in using this form!
Kathryn Jacobs, Microsoft PowerPoint MVP
Get PowerPoint answers at 
Cook anything outdoors with 

Kathy is a trainer, writer, Girl Scout, parent, and whatever 
else there is time for.

I believe life is meant to be lived. But, if we live without 
making a difference, it makes no difference that we lived.

**************STATION BREAK*****************


We can convert your Powerpoint presentations into stand alone
exe files that will play on all the major Windows platforms 
without the need for a Powerpoint viewer.  More info here:
Email: pptexe@xxxxxxxxxx

~~Charlene Russ, The Artist Edge

EDITOR'S NOTE: This article includes pictures and is 
clearer if read online.  You can see the online version here:

Using Buttons to Control Movie Clips 

After creating each individual button and applying the 
Actionscript function to it, (which can be done in basic 
mode) you may right-click and add additional keyframes 
to each button layer. Notice how the button layers are 
named according to color. The button tells the flash reader 
to 'goto and stop' on the appropriate frame of the timeline 
where each animated fill movieclip is located.  

Editing the Movie Clips

To create a movieclip you may draw a symbol on the stage 
such as a circle, select it and then modify>convert to 
symbol, selecting the movieclip radio button. 

The individual movieclips may be edited by clicking the 
appropriate keyframe, then using the arrow pointer tool, 
double-click the movieclip object on the stage. A new 
'edit in place' screen will appear, allowing you to insert 
keyframes and add your tweening effects.  

Paste in Place

When working with multiple movie clips, the paste in place 
function is useful to repeat symbol shapes and have each 
movie clip located in the same area of your screen in each 
keyframe or scene. The Paste in place function eliminates 
a jumpy look in your movies and ensures continuity. 

This method is normally to select the desired shape or 
symbol, edit>copy, then click the desired keyframe on 
the timeline and then edit>paste in place.
Charlene Russ is an instructor with Eclectic Academy, 
and is currently teaching Introduction to 3D Studio Max.  
She teaches novice students the basics of 3D design and 
modeling techniques.  She is also an adjunct instructor 
with a Florida community college in the Digital Arts dept.  
Charlene's personal site is The Artist Edge, which features 
a wide gamut of useful design related information.

**************STATION BREAK*****************
                                  from Vic Ferri
High level desktop folder security for 
Windows 95/98/Me

Keep your personal and most valuable files locked 
and hidden from prying eyes, viruses, and other users 
of your computer.  Easy to use and extremely secure.

Lock&Hide is an  extremely easy to use  program that 
allows you to lock and hide any folder on your desktop.  
Folders secured with Lock&Hide cannot be seen, found, 
or accessed. Your folders remain totally invisible and 
highly secured, yet can be accessed quckly and easily 
at any time!

More Info here:

Screenshots and instructions here:

Or download the free demo here
(the demo does not include the "Restore All" feature
or the password protection utility.)

~~Linda F. Johnson, Linda's Computer Stop

Some people do not want to use MSN Messenger for 
chatting and would like to remove it from their computers.  
With Windows XP, this is not always so easy.  Also, with 
MSN installed and enabled, new XP users may find 
themselves inundated with popups for various 
advertisements which tell them to "click here to remove 
these ads".  Well, most of us are afraid to "click here" 
because we fear we will be added to some advertising 
database and swamped with S-P-A-M (and rightly so).  
So, here are two tips: One to get rid of Messenger 
completely and the other to keep Messenger but get rid 
of those annoying popups (which come from Messenger,
believe it or not):

Uninstalling MSN Messenger Completely

This one comes from About.com:
"I know it sounds hard to believe, but some of you out 
there may wish to remove MSN Messenger from Windows 
XP.  However, it does not appear from the Add/Remove 
Programs applet in the Control Panel.  In order for it to 
show up there, you must first edit the file named sysoc.inf.  
This file can be found in a folder named INF, which is a 
subfolder of the Windows folder (or in some cases the 
winnt folder, depending on how your OS was installed).  
You can open that file in notepad.  Look for the following 

and remove the word "hide" while leaving the commas on 
place.  Close and save the file, and then open the 
Add/Remove Programs applet in the Control Panel, so that 
you can remove it like any other program."

To Get Rid of the Annoying PopUp Ads:

1.  Click Start, and then click Control Panel (or point to 
Settings, and then click Control Panel). 
2.  Double-click Administrative Tools.
3.  Double-click Services.
4.  Double-click Messenger. 
5.  In the Startup type list, click Disabled.
6.  Click Stop, and then click OK. 
Linda Johnson is a college instructor of all of the 
Microsoft Office Programs, as well as Adobe PhotoShop 
and Windows. She also teaches online distance learning 
classes in Excel, Outlook, PowerPoint, Publisher, and 
Word at Eclectic Academy. 
She has worked helpdesk and teaches and lectures at 
Many local businesses and tech schools in her area. 
Support this newsletter by checking out Linda's website 
and her ebook series, MS Word MAGIC!
Part I: Fonts, Fun & Formats 
Part II: Table Wizardry 
AND, How To Get Started As a Software Trainer:

If you have been interested in taking any of Linda's 
Online Classes but don't want to wait six weeks to 
complete all the lessons or don't have the desire to be 
part of an online classroom, why not 
Check out the eBook .exe versions of all of Linda's 
classes here:

Only $15 each!!  Where else can you master a software 
Program for that price?  

Separate eBook tutorials on Access, Excel, Outlook, 
PowerPoint, Publisher, and Word.  Terrific value!!

OR BUY THEM ALL ON ONE CD  Only $45.00!!
Order online or by regular mail
Details here:

Download the free Sample Version at CNET:
And PLEASE rate it there for me?  Thanks!!

~~by Ray Blake, GR Business Process Solutions

EDITOR'S NOTE: This article includes tables and is 
clearer if read online.  Also, if any of the long formulas 
break into two lines in this plain text email, spaces may 
be inserted if you copy/paste the formula into Excel, so 
you must remove the spaces. You can see the online 
version here:

Name field reconcatenation in Excel explained through 
building worksheet formulae and custom VBA functions.  

There must have been times for all of us when we?ve been 
presented with a large database containing people?s names 
and other data which needs to be manipulated or reported 
on in some way, probably in alphabetical order. As the 
records appear in Excel for the first time, the heart sinks 
as the first column contains the names: 

John Smith
Kevin Adams

I think that 9 out of 10 such lists I am given contain a 
name field formatted in this way, first name first. On the 
other hand, 9 out of 10 clients want their analyses 
presented in alphabetical order by surname. If you often 
find yourself in the same boat, this article will help you. 
We shall start by constructing an Excel worksheet formula 
to reverse the first name and surname positions in the field. 
Then we?ll work to expand the function so that it can deal 
easily with initials, multiple forenames or any combination 
of these features. Finally, we?ll consider the potential 
disadvantages of such a function, and look at an 
alternative approach, using VBA to construct a custom 
worksheet formula and overcome those disadvantages. 

The basic task is to take the existing entry and re-engineer 
it, thus: 

?John Smith? becomes ?Smith, John?

At first glance, this is an easy problem. All we need to do 
is look for a space in the text, carve up the string and then 
recombine it appropriately. If A1 contains the original 
string, then A2 can contain the formula: 

=SEARCH(" ",A1)

This will return a number representing the first space 
character within the string in cell A1. In our example, it 
will give ?5? because the fifth character in the string is 
the first space. 

Using this, we can chop up the string into its two parts. 
In A3, enter: 


This formula tells Excel to return the leftmost 4 characters 
from the string in A1. It?s 4 because that is the result of 
5 minus 1, so the formula returns all characters to the left 
of the space, but not the space itself.

In A4, we need: 


There are two functions here. Firstly, LEN simply returns 
the length of a string. RIGHT works the same way as 
LEFT, only? well, you know. So this formula returns just 
the characters to the right of the space in the string in A1. 

To summarise what we have so far, see the table in the 
online version of this article. 

Now, we can put our final version in A5 as follows: 

=A4 & ", " & A3

This will return in our example: Smith, John. Our work 
is done. 

One word of caution here. If the person entering the data 
has put extra spaces in at the start or end of the name 
string, your functions will have a hard time. If you suspect 
this may be the case, you can replace every reference to 
A1 with: TRIM(A1). This will have the effect of removing 
all leading and trailing spaces from the string. 

Back to our function.  Type into cell A1 the name John 
James Smith and see what happens. 

See the table in the online version of this article and you 
will see that things start going wrong in A3, where only 
the first forename appears, and we end up with ?James 
Smith, John?. Oops. As it stands, our formula will not cope 
properly with more than one space in the string. 

Here are some more entries which would cause issues: 

 J J Smith 
 J. J. Smith  
 John J Smith 
 John J. Smith 
 John James William Albatross Smith 

Remember the SEARCH function in A2? That looks for the 
first space character in the string. We can get it to look 
not for the first instance of a space, but for the second, 
by simply adding a third argument to a new formula in A6, 

=SEARCH(" ",A1,A2+1)

The effect of this third argument is to search again for a 
space, but starting to search one character to the right 
of the first space we found.  

If there isn?t a second space, the formula will return an 
error, but we can allow for that like this: 

=IF(ISERROR(SEARCH(" ",A1,A2+1)),A2,SEARCH(" ",A1,A2+1))

This looks for the second space. If this would cause an 
error, then it just returns the position of the first, as 
found by the formula in A2, but if looking for the second 
doesn?t generate an error, then that?s what the formula 
does. This approach won?t always work, though, because 
there may be more even than two spaces, as in the last 
example above. 

Ideally, we could get the SEARCH command to start at the 
end of the string and work backwards, but it doesn?t work 
that way and there is no worksheet formula which does. 

Instead, we have to find an approach which will find out 
how many spaces there are in the string and then give 
the position of the last one. Actually, we can achieve this 
quite easily using just the formulas we?ve already met 
here, plus one other. 

In cell C1, enter:  

John James William Smith

In C2 enter the new formula: 

=SUBSTITUTE(C1," ","") 

The first set of quotes in this formula contains a space, 
the second nothing. The effect of this formula is to return 
a version of the string without any spaces, thus: 


In C3, you can enter this formula: 


This tells you the difference between the number of 
characters in John James William Smith and the number 
of characters in JohnJamesWilliamSmith. The result is 3, 
which is, of course, the number of spaces in the original 

But the SUBSTITUTE has an optional fourth argument as 
well, and it is this one which we will now put into use.

In C4, enter: 

=SUBSTITUTE(C1," ","^",C3)

That fourth argument is the instance number you want to 
substitute. If you omit it, this formula will replace every 
space with a caret (^). But by giving the instance number 
as the number of spaces we calculated in C3, it will only 
change the last space to a caret, returning this string: 

John James William^Smith

Now, unless your data has a lot of caret characters in it 
(and if it does, use a different symbol) you can be pretty 
sure that there will only be one in the string, so it is this 
character which now becomes the object of your new 
SEARCH command in cell C5, thus: 


In this case, the formula produces 19, because the caret 
is the 19th character in the string. From there, it is an 
easy job to play with the string using the LEFT and RIGHT 
formulae as we did before. See the online version of this 
article for a summary of the full process thus generated.

Now, this is a lengthy process, but once you?ve been 
through it, you can turn this chain of formulae into one 
big, Swiss Army Knife of a formula which looks like this: 

","^",LEN(C1)-LEN(SUBSTITUTE(C1," ",""))))) & ", " & LEFT(C1,SEARCH("^",
SUBSTITUTE(C1," ","^",LEN(C1)-LEN(SUBSTITUTE(C1," ",""))))-1)

If you?ve been using the TRIM function as suggested above, 
you have an even longer formula: 

","^",LEN(TRIM(C1))-LEN(SUBSTITUTE(TRIM(C1)," ",""))))) & ", " &
","^",LEN(TRIM(C1))-LEN(SUBSTITUTE(TRIM(C1)," ",""))))-1) 

Scary, huh? Not really. I didn?t type that all in by hand, 
I simply cut and pasted it together. For instance, C8 
started off saying: 

=C7 & ", " & C6

What I did was copy the formula in C7 and replace the 
reference to C7 with the actual C7 formula (discarding 
the superfluous extra = sign) to get this: 

=RIGHT(C1,LEN(C1)-C5) & ", " & C6

Then I replaced the C6 reference with the formula in C6 
and the C4 reference with the formula in C4, and so on 
until the only cell referenced was cell C1. It?s simple, but 
the resulting formula never fails to impress those not 
party to this technique! 

Still, be that as it may, the formula is still big and 
unwieldy. If we want to use it again later on another 
sheet, we?d better pray we have a copy of the formula 
somewhere to paste in, because it will take a while if we 
have to start again from scratch. 

Also, it?s a lovely piece of technical writing, but visible to 
all users of our spreadsheet and thus copiable by others. 
This may not be a problem if you don?t rely on this sort of 
work for your living, but that?s precisely what some of us do! 

And so it makes sense to overcome these disadvantages 
by creating a custom worksheet formula. If you haven?t 
used one of these before, don?t worry. It?s quite 
straightforward, requiring only a little knowledge of VBA 
to convert the enormous worksheet formula above to the 
far more manageable: 


This formula behaves just like a regular, built-in Excel 
worksheet function. If you package your code as an 
add-in (beyond the scope of this article), you can keep 
the underlying VBA which makes it work firmly under the 

With the power of Excel?s built in functions, you might 
imagine that the worksheet version might be far simpler 
than the VBA routine needed to do the same thing, but 
you?d be wrong.  

Remember how we mourned the lack early on in this article 
of a worksheet formula which would search for a character 
within a string, working backwards from the end of that string? 

Well, guess what? VBA has such a method. The VBA 
method InStr does much the same as Excel?s SEARCH 
function, but there is a companion method in VBA called 
InStrRev, which starts from the other end. 

As a result, our VBA code looks like this: 

Function NAMEREVERSE(strValue As String)
    strLen = Len(strValue)
    strNumSpace = InStrRev(strValue, " ")
    strSurname = Right(strValue, strLen - strNumSpace)
    strRest = Left(strValue, strNumSpace - 1)
    NAMEREVERSE = strSurname & ", " & strRest
End Function 

Notice how we have used a very similar approach as in our 
first attempt at a worksheet formula. Instead of SEARCH, 
we use IsStrRev, allowing us, of course, to start at the end 
and work backwards. The worksheet formulas LEN, RIGHT 
and LEFT have direct equivalents in VBA, which are used 
here to achieve the same effects.

If placed in any module, this will enable NAMEREVERSE to 
be used in the workbook containing the code just like any 
regular worksheet function. If you want this new command 
to be available in all workbooks, you have two choices. 
You can either package the workbook with the code module 
as an add-in, or you can paste the code into the 
PERSONAL.XLS workbook. 

So there we have it, a common, real-world problem solved 
first on a worksheet, then extended to deal with awkward 
cases. We saw how it easily became a big and frightening 
single formula, and then saw how to make it more portable 
and less accessible to the curious by coding a custom 
function in VBA. Paradoxically, in this case it also became 
a lot simpler in the transition.
Ray Blake lives in England and spent 15 years training 
people in the financial services industry there. He had 
always used PCs in his work, and gradually realised he 
might make a career out of them. He and his business 
partner set up GR Business Process Solutions 
( http://www.grbps.com ) which specializes in innovative 
IT to support knowledge testing and skills assessment. 
Although he spends a lot of time these days developing 
in VB and Access, Excel remains his favourite development 
tool, because, as he says, 'It can do everything; there's no 
computer application you can think of that you couldn't 
develop in Excel.'


Review of CANVAS 9
~~ Sara Froehlich, Northlite Designs

Canvas 9 from ACD Systems

Canvas 9 is the upgrade Canvas users have been waiting 
for! As an integrated program, Canvas has always been 
a pioneer, providing vector, bitmap and page layout 
capabilities, with complete typography tools, in one neat 
package. Now it's better than ever!

I've always loved Canvas' tabbed interface. Now it runs 
faster and it is smarter. With the new Smart toolbox and 
properties bar, finding what you need has never been easier. 

New features include an attributes palette and new Crop 
and Scale options to adjust image resolution and proportion 
in a single operation. I used the new version 9 Professional 
about 10 minutes before I decided I no longer need version 
8! When I upgraded to Canvas 8 from 7, I found myself 
returning to 7 again and again. It ran faster for me. Not this 
time...version 8, move over! There's a new Canvas in town.

Canvas also is now geared for three distinct user groups: 
Canvas 9 Professional, Canvas 9 Scientific Imaging (SI) 
Edition, and Canvas 9 GIS Mapping Edition. To compare 
the products and see all the new features, read this press 
release. It's a long one, because there is a lot to cover. 

Canvas has one of the best web pages of any company I 
have seen, full of tips, tutorials, a knowledge base, and 
user forums. Canvas customer support is unsurpassed, 
making the complete package even better.

I will be offering classes in Canvas Professional at 
Eclectic Academy in November 2003. Stay tuned to my 
classes page for information on enrollment.
Sara Froehlich of Northlite Designs 
is an instructor with Eclectic Academy, where her online 
courses include Macromedia Fireworks 4, Macromedia 
FreeHand 10, DreamSuite Gel, Alien Skin Xenofex and 
Eye Candy 4000 and BladePro filters, and Expression 
Level 2, which she teaches with Annie Ford. In January 
she will be adding a Corel Photo-Paint 11 intro class. 
Go to http://www.eclecticacademy.com 
and click on Enter to enroll in one of her classes.  

She also is an instructor at LVS Online, where she 
teaches intermediate Adobe Illustrator classes. 
Go to http://www.lvsonline.com 
to enroll in one of her classes there. 

For more information on all of the classes Sara teaches, 
go to http://www.northlite.net/classes.htm 

Expression Tips and Tutorials: 

Illustrator Tips and Tutorials: 

~~Linda F. Johnson, Linda's Computer Stop

Lynn Lopez from Core Games ( http://www.coregames.com/ )
contacted me about advertising their game, Rich Diamond, 
in ABC. I replied to her and sent her the advertising policies 
for ABC, but also told her I'm a major gamer and this game 
looked like one that was right up my alley and I would be 
interested in reviewing it for them, if they wanted that.  
She replied back to me that yes, she would like that and 
she sent me a review copy.

Well, I proceeded to become hopelessly addicted to this 
fun adventure game.  It's full of all kinds of scenarios where 
you have to dodge flying arrows, avoid bombs, move objects 
to fill holes or waterways; all in a quest to gather gems to 
reach the next level.  The free demo includes a few scenarios 
and is fun to play so I recommend you download it and try 
it out.  However, the full version which Lynn sent me has 
LOTS more stuff: all kinds of custom themes so you can 
change the scenery, etc. and lots more game scenarios which 
are known as "level sets".  At first, I was a bit disappointed 
because I moved through most of the level sets in the first 
day I played the game.  But then I discovered, on the Core 
Games homepage, a link to the Rich Diamond Adventurers Guild 
where I could download LOTS of level sets to add to the 
game and they are free for you to add to the full version 
and updated weekly, so I quickly filled my game with MANY 
different scenarios, and some of them are really tough and 
I've yet to complete them.  The full version also allows you 
to create your own levels and this is a lot of fun too.

All in all, I would say this is a great little game and I 
recommend you try the free demo download and see if you 
get as addicted as I did.

 ~ Questions submitted by readers and answered by ABC's 
Fleet of Writers

QUESTION submitted by Henry:

My home built computer just started not doing the POST 
every once in awhile. When I turn it on, it just sits and 
looks at me. I have to hit the reset button and then 
everything works OK. Running Win98SE but that shouldn't 
matter -- it never gets past the POST. Anyone have any 
idea what is happening? Thanks.

ANSWER from Hal Cardona (Hal Cardona, PC Sleuth
http://pcsleuth.com serves as tech support and/or offsite 
Sys Admin for over 200 clients around the US.  He designs, 
builds, and troubleshoots networks and builds custom 
computer systems.):

It sounds like something in your computer needs a little 
time to warm-up.  Since you didn't provide any details 
about your system, I can't guarantee that my suggestions 
will help.  Try adding a setting for a delay in Detect IDE 
Devices or Hard drives in the BIOS.  Also in the BIOS you 
could try setting the PC to do a floppy seek.  
You could also try turning off the Quick or Fast boot option 
in the BIOS  (this may also be done enabling a complete 
memory test).

QUESTION submitted by Bill in DC:

1. How do you control the order of items in the context 
menu in explorer?
2. How do you create a context submenu and move items 
from the current context menu to the submenu?
3. Why do some program command lines in context 
menus require "%1" and others %1 (no quotes) to work? 
(This could be considered a separate topic.)

For example, I have Norton and McAfee antivirus 
applications installed. They appear as items 14 and 15 
surrounded by dividers. I also have Avast and AVG installed. 
They appear as items 2 and 3 immediately after OPEN. 
I would like all four items to be contiguous. (Note, for a 
different file type, the placement may change somewhat, 
e.g., 9,10,18,19.)  Even better, I would like to add a 
submenu to the context menu that contains the four 
antivirus options.  The avast antivirus entry appears as 
"Scan <filename>" (Scan abc.exe). I would like to change 
this text to identify avast as the virus scanner.  Finally, I 
would like the last entry in the antivirus submenu to identify 
the folder or file to be checked as visual confirmation of the 
selection.  Although I have used antivirus programs as 
examples, there are other items that I would like to be able 
to rearrange. These may be any combination of DLL, registry 
entries, etc.  Thanks.

ANSWER from Linda Johnson:

Hi Bill. I put this question out to the Fleet and the 
consensus is that doing what you want to do requires 
programming knowledge and dll hacking, so you might 
have to hire a programmer if you really want this done. 
However, Vic Ferri wrote an article on how to add and 
remove items from the right click menus if you want to 
do that...but rearranging them and creating subfolders 
for them is out of the context of what the Fleet will do 
for free...sorry.

Here's a link to Vic's article and good luck::

QUESTION submitted by G.L.:

I have 2 questions that I hope you will answer for me.  
I read your article on identity theft and it got me to 
thinking.  I delete my banking information as soon as I 
get through banking, is that information still on my hard 
drive, and if so how is the best way to get rid of it? I have 
got to take my computer in to the repair shop to have the 
hard drive replaced, and I don't want the wrong hands 
getting hold of my information.  THANK YOU

ANSWER from Mike Baynes (Mike Baynes is the editor of 
MikesWhatsNews .  To subscribe, send a blank email to 
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org.  
To subscribe, send a blank email to:
mailto:virusinfo-request@xxxxxxxxxxxxx?Subject=subscribe ):

I think the only 100% effective method involves physical 
destruction of the hard drive.  The article I wrote in ABC#15 
lists a lot of other links and list of other methods.

QUESTION submitted by imagegreen:

Recently reloaded MS Office 2000 Pro - When I start or 
end Word, I receive the following message: 
Microsoft Visual Basic Compile error in hidden module: 

Problem only occurs with Word, not Excel, Access or 
PowerPoint.  Did uninstall and reinstall - same problem.

ANSWER from Linda Johnson:

Hi imagegreen. This is usually a problem with one or more 
add-ins in Word (possible Adobe Acrobat?). Read this 
Micorosoft Article for the fix: 
Good luck

REPLY from imagegreen:

Thanks, Fixed the problem 

QUESTION submitted by n/a:

WORD XP: I have generated a table of contents using 
styles. Is there a way to automatically add the word 
"page" before the page number? In other words, when I 
go to the insert menu, reference, tables and index, table 
of contents tab, select styles, OK it generates a table of 
contents built on the styles I select, I want the word "page" 
to appear before the actual page number. How can I do 

ANSWER from Kathy Jacobs (Kathryn Jacobs, Microsoft 
PowerPoint MVP. Get PowerPoint answers at 
http://www.powerpointanswers.com  Cook anything 
outdoors with http://www.outdoorcook.com  Kathy is a 
trainer, writer, Girl Scout, parent, and whatever else there 
is time for.):

I have played around with this quite a bit and never found 
a way to do it, other than by straight typing into the TOC 
itself (yes, you could record a macro to do this, but...). 
The problem with doing it by hand (or with a macro) is that 
you have to reapply the changes every time your TOC changes.  
I know that the page number in the TOC is picked up directly 
from the page number on the document pages, but I have 
never figured out a way to make it pick up anything but the 
number from the pages.   I do know that you can have your 
page numbers be done by sections and have the section 
number picked up with the page number. I still believe there 
would be a way to make this do what is wanted, by making 
the section "Page" and making the whole thing one section, 
but I can't get it to work. Maybe someone else can...


QUESTION submitted by C.:

I am looking for info regarding the similar setup you 
were working through with beautiful screen shots and nice 
explanation. I have an ABIT Kg7-Raid board with 256 MB 
ECC DDR RAM with WDD 100GB hdd with AMD Athlon XP 
1900 with Audigy Plat EX and ATI AIW radeon (32 MB)  I 
was trying to install WIN XP and ran into errors. I wonder 
if you have done the rest of install from this web site? 
I.E. install WIN XP , SP1, drivers (via, amd, agp, miniport, 
SB audigy, ATI AIW, NIC....etc.)  If so, please send the 
link of info on this as I am having trouble finding info 
together like what you have and I too as well.

ANSWER from Hal Cardona (see Hal's credentials above):

I did finish the install quite a few times. I didn't write an 
article about that portion though. Here are some clues 
that I learned about the motherboard.

1. It needs high quality RAM and some boards have a 
problem with Crucial RAM (Kingston and Corsair are fine).
2. To run XP you need the latest BIOS
3. You will need install additional SCSI device (press F6), 
use the high point drivers from their site.
4. Some CPUs need to have the CPU drive strength set 
to 6 or 7
5. You will need to rename htpro.sys to be able to use 
System Restore.
6. Watch where you install your add-in cards to avoid 
IRQ conflicts.  Avoid the PCI slot next to the AGP slot
7. This board needs a HIGH QUALITY Power Supply

That's what I remember off the top of my head.  If these 
don't help, let me know what problems you are having.


QUESTION submitted by Bill:

I loaded Partition Magic 8 and Boot Magic 8 last night. 
After I installed Boot Magic on a new FAT 32 partition in 
a second hard drive, I resized a nearby partition and did 
something else that I can not remember. The end result 
is that the partition that Boot Magic was on either changed
 names or for some other reason became unrecognizable. 
So, now I can not use, find, delete or reload Boot Magic. 
I have deleted it from the registry. I can not delete it from 
control panel as I am told that Windows can not find the 
location that Boot Magic was originally loaded to and 
installation will end. Possibly, the FAT32 partition created 
for Boot Magic was hidden or .? I actually went as far as 
reformatting the entire disk that Boot Magic was loaded 
onto. It was put on a second Hard drive. Partition Magic 
was loaded onto my primary hard drive in my XP NTFS 
partition. So, it seems that the fact that Boot Magic was 
loaded at all is resident in an area that I can not get to in 
either my primary NTFS disk where the OS and Partition 
Magic live or in the other disk where XP swap file and the 
FAT 32 partition and Boot Magic WERE. I do not know 
about MBR's other than that they exist. Anyway. How do 
I get out of this predicament ? Thx.

ANSWER from Hal Cardona (see Hal's credentials above):

Boot Magic is still loading in the master boot record of 
the drive and you need to remove it.  I would boot to 
the XP Recovery Console and run the command fixmbr.  
OR if you are running 98, boot from a 98 start-up disk 
and use the command fdisk /mbr.

QUESTION submitted by morrow_jw@xxxxxxxxx:

Outlook XP will not close on first attempt. Reopens with 
an error message. Outlook XP second opening offers an 
error report for dispatch to MicroSoft. How to repair 
Outlook XP to close on first attempt.

ANSWER from Linda Johnson:

Before I submit this question to the Fleet, I need more 
information.  What is the exact error message you are 
getting? What does Windows XP's error report show? 
(If you don't know how to check that, go to Start>
Administrative Tools>Event Viewer and click thru the 
categories on the left and view the errors on the right) 
and tell us what they say.  Have you tried running Detect 
and Repair from Outlook's Help Menu? Reinstalling Outlook?  
If Detect and Repair or reinstalling doesn't fix it, give me 
all the details I requested above and I will submit your 
question to the Fleet.  However, without those details, 
we can't help you.

REPLY from morrow_jw@xxxxxxxxx:

Thank you for your immediate response. I will try the 
Detect and Repair because the reinstall didn't help. 
The error message says to the effect "Outlook has 
detected an error and needs to close". This comes 
when the Close command is issued. The program then 
puts up the dialogue box offering to report the error to 
Microsoft. Then the program reopens.  The program runs 
as it should under all circumstances. Screenshot of error 
report log attached.

(editor's note: attached error log showed the error 
involved sbcmsync.dll)

ANSWER from Hal Cardona (see Hal's credentials above):

Are you running any 3rd party add-ins or the MS small 
business tools add-in?  Here is some info from MS that 
may help:

OL2000: Error Message: The Add-in Sbcmsync.dll Could 
Not Be Installed or Loaded
The information in this article applies to:
Microsoft Outlook 2000, when used with Microsoft Office 
2000 Small Business Tools
This article was previously published under Q257882 
When you start Microsoft Outlook 2000, you may receive 
the following error message: 

The add-in <Drive>:\Program Files\Microsoft Office\Office\
Sbcmsync.dll could not be installed or loaded. This problem 
may be resolved by using Detect & Repair. You may be out 
of memory, out of system resources, or
missing a .dll file. 

This behavior occurs if: 
You installed Microsoft Office and Microsoft Office 2000 
Small Business Tools on a drive partition of the hard disk, 
such as drive D.
You registered Outlook 2000 as your default e-mail manager.
You enabled the macros used by Small Business Contact 
Manager (SBCM).
You removed Office 2000 and Office 2000 Small Business 
You reinstalled Office 2000 and Office 2000 Small Business 
Tools on another drive partition of the hard disk, such as 
drive C.

To work around this behavior, delete the following file: 
C:\Windows\Application Data\Microsoft\Outlook\Extend.dat 

If that is not successful, from Add-in Manager, disable 
the Outlook Sync add-in by using the following steps: 
On the Tools menu, click Options.
On the Other tab, click Advanced Options.
Click Add-in Manager.
Select and clear the Outlook Sync add-in. Click OK , and 
then OK to close all the dialog boxes.

When you remove Office 2000 and Small Business Tools 
2000, .dat files are not removed from your operating system. 

REPLY from morrow_jw@xxxxxxxxx:

Thank you for your immediate and concerned response. 
An interesting/not predictable result happened after 
installing MS Windows Updates. The problem has not 
occurred since 7/31/03. I'm not sure which update (maybe) 
cured the problem. I'll pursue, and update you if positive 
cause / effect can be determined. Thanks for your support 
and your contribution to the newbie world.


QUESTION submitted by Rmgipson@xxxxxxxxxxxx:

I have created a very simple database in Access 2000.  
In my main form where users enter records I want the 
cursor to automatically be active in a certain field after 
clicking a command button. How do I do this?

ANSWER from Chad Welch (Chad Welch works as a 
technician/enabler in Utah and is pursuing a degree in 
Biology. He is looking for a competitive and challenging 
position as a crime scene technician or forensic scientist. 
He is willing to relocate anywhere in the US as long as it 
is close enough to a good university so he can finish a 
bachelors and masters degree in biology or forensic 
science. He will also become POST certified if needed.  
Contact him at chad@xxxxxxxxxxxxx for more information.):

Find "On Click" in the properties box of your command 
button. Select it then click on the ellipses to the right of 
the property to edit the code. At the end of the "On Click" 
procedure add the following line: PickMe.SetFocus 
Where PickMe is the name of the control (field) that you 
want to select. HTH

ANSWER from James La Borde (James La Borde works in 
the computer department at a Credit Union, where he 
uses Access, SQL Server, VBA, and ODBC daily.  He also 
teaches online Access classes at Eclectic Academy.

This is fairly simple. In the on click event of the command 
button in question enter a go to control command. The 
wizard can walk you through it. If you want the cursor to 
go to a specific field when you open the form, you will 
want to set your tab order in the properties of each field.


QUESTION submitted by Anita Short:

How do you put your own picture as a screen saver in 
Windows 2000?

ANSWER from Linda Johnson:

In Windows XP, there is a picture show screen saver that 
allows you to choose the pictures you want and you can 
use your own, but in Windows 2000, this is not a feature. 
You would have to go search the net for a third party 
program that would allow you to make a screensaver 
using your own picture.

Here's one I found, that is free for 15 days, then $15 
if you want to buy it...and I'm sure you can find lots 

Screensavers aren't like wallpaper...they need to be 
configured specially to work. Good luck.


TWO QUESTIONS submitted by Adrian:

#1 Every time i change the language to English UK in 
Word, for spell checking purposes, the next time I use it 
it has reverted back to English US. Whats going wrong?  
I click English UK and then change to default and it then 
confirms that English UK is the default langauge.  Please 
help as i am spelling everything wrong.  Many thanks.

#2 My keyboard has developed some problems. To type 
the @ sign, I now have press the " key to get it.  If I try 
and type a pound sign, I get # and if I press hash I get \. 
 My pound sign has vanished completely as has the Euro 
sign.  This is driving me mad. What has happened?  Please 
help  Kind regards

ANSWER from Linda Johnson:

Default language is set in the default paragraph in your 
Normal template.  Word has a bug where if you set a 
Default Language different from the System Installed 
Language, it applies the default language as a hard 
property (direct formatting) on the default paragraph of 
Normal. After that, it becomes really difficult to change it.

1) Set English UK in your System (Control Panel>Regional 
2) Set English UK in Word
3) Close Word and re-name your Normal template. 
(search your hard drive for normal.dot and rename it)

Open Word again and Word will create a new normal.dot 
in which the default language should now be correct.

Good luck...it's a known bug...and it may come back, 
so save these instructions.

I have sent your other question about the keyboard to 
the Fleet cuz I have no clue what is causing that, tho I 
suspect it may also have something to do with the 
regional settings in your control panel. If they send me 
any suggestions, I will forward them on to you.

ANSWER from Hal Cardona (see Hal's credentials above):

Make sure that you are using the correct keyboard driver 
and that your computer is set-up for the correct country.  
To check your regional or country setting look in the 
Control Panel --> Regional settings.

REPLY from  Adrian:

Listen you lot.  You are fantastic.  You have solved both 
my problems that have been bothering me for months.  
Your service is fantastic.  Most kind regards.

QUESTION submitted by Don:

Getting old softway to run under XP.   While I have seen 
lots of ideas and opinions about XP and how well it works 
or doesn't work, I have seen little about backward 
compatibility with older software, especially games. Yes, 
XP attempts to let older software work with the capability 
modes for 95-98-2000 and NT, but for me this only works 
in about 30% of the older software I try to run.  I'm dual 
booting XP with Win98 SE and frankly I'm tired of catching 
H*ll from my wife when ever she wants to play a game or 
use older software.  It's the "Why did we get XP if it won't 
run any of the programs I want?" syndrome I have to deal 
with LOL!   I've looked at MS Compatibility Administrator 
Tool 3.0, but have cannot seem to make it work. I'm not 
especially stupid but I'm have difficulty in understanding 
just how to apply the "fixes" and tweaks provided in the 
tool.  you point a way or explain in non-tech jargon how 
to use this tool? I've down-loaded the 7 web pages of MS 
instructions on how to use this program, but it is 
orientated to more technical folks I think.  Just frustrated.

ANSWER from Hal Cardona (see Hal's credentials above):

The best resource I've found on the Internet for running 
older software under NT based OSes (XP is technically NT 
5.1) is http://www.ntcompatible.com . 
Look up the software you are interested in on their list 
and see if someone has already solved the problem.

QUESTION submitted by Arthur:

I came across your page RAM, RAM, I need more RAM!, 
when searching for an explanation about how to visually 
identify the speeds of DDR Ram while looking at the 
modules. I cannot purchase memory from the web, and 
have to depend on local suppliers in India. I want to be 
able to distinguish between DDR 266, 333, and 400 (PC 
2100, 2700 and 3200. Are the modules marked and if so 
where?  You were kind enough to offer your help in the 
article and I would be grateful if you could clarify this for 
me. Thank you very much!

ANSWER from Hal Cardona (see Hal's credentials above):

Most high quality RAM that I see has a sticker on it that 
identifies the speed of the RAM. IF the RAM you find 
doesn't have an identifying sticker you can also use the 
numbers on the chip to identify it.  What I usually try is 
typing the info from one of the chips into Google. The 
easiest way though is to put it into a motherboard that 
can handle various speeds of RAM (set the BIOS to auto 
identify the RAM first), and boot it and then look in the 
BIOS to see what it is.

QUESTION submitted by Ken:

I was hoping you might know how to disable the password 
prompt when windows 98 is opening. I recently added a 
new hard drive and would love to not have to click on the 
password screen since we do not use one .  thank-you

ANSWER from Linda Johnson:

Sure...I have a whole webpage devoted to that ....here it is: 
Thanks to all who submitted questions this month.  If you 
submitted a question and did not get an answer, and the 
problem still persists, try going here and submitting it again.
Just remember that we cannot guarantee that we will answer 
every question, though I think the Fleet did a bang-up job 
this month!  Thanks to all of the Fleet for your expert advice 
and your valuable time :-) 


Well, gang.....that's about it for this edition of 
ABC ~ All 'Bout Computers. I sure hope you enjoyed it! 
If any of it was over your head and you need some 
clarification from one of the Fleet, just send me an 
email to linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx and I will 
pass it on to them. Remember that they do this in their 
spare time on a voluntary basis, so you might have to 
wait for an answer.  To make all things work more 
quickly, include as many details as you can in your 
email and make your questions as specific as possible. 
Also, feel free to write to me and let us know what you 
want the Fleet to teach you. This is YOUR newsletter!
Happy computing, my friends!
Linda Johnson
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Linda Johnson


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