[abcomputers] ABC ~ All 'Bout Computers, Vol. 14: Windows Security Explained,and More!

  • From: "Linda F. Johnson" <linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx>
  • To: ABCfreelists <abcomputers@xxxxxxxxxxxxx>
  • Date: Sat, 13 Jul 2002 22:44:53 -0400

ABC ~ All 'Bout Computers.  The ezine YOU subscribed to.  If you want to change 
your subscription options or unsubscribe, see the bottom of this email for full 
instructions.  Thank you.

ABC ~ All 'Bout Computers
Volume 14; July, 2002 - mailed to 2296 subscribers

Please rate this Ezine at the Cumuli Ezine Finder

If you would prefer to read the online Web-azine, which 
includes pictures and screenshots and is, basically, more 
user-friendly, follow either of these links: 
http://personal-computer-tutor.com/ABC.htm (frames) 
http://personal-computer-tutor.com/vol14.htm (no frames)

or, scroll down to the Contents where you can click on over 
to any individual article 

NOTE:  Unsighted readers or anyone who uses a screen 
reader shoud probably go online and read that version if
my separator lines are making too much "noise".
For definitions of any terms you do not understand, visit 
the GeekSpeak Translator: 
You are receiving this newsletter because you (or someone 
using your email address) subscribed to it voluntarily. 
If you would like to remove yourself from ABC, 
please see SUBSCRIPTION MANAGEMENT at the bottom 
of this newsletter. 

Using the "Reply" function will not unsubscribe you!

My subscriber list is NOT made available to other companies 
or individuals. I value every subscriber and respect your privacy.
I ran a special promotional offer to get some more subscribers
and made them an offer of a free download of Vic Ferri's 
Temperature Converter.  Just so the rest of you don't feel 
left out, go here and download yours now.  Easiest way I 
know to convert between Celsius and Fahrenheit:

These will have to be copied and pasted into your web 
browser's Address Bar as one line in order for you to 
access them.
To view this text newsletter best, maximize your email 
window to FULL screen.
(all links below these items take you to the non-frames Online versions)

(items with *** behind them include pictures and/or are viewed better

1.  Important How-To Message for Reading This Ezine 

2.  Linda's Thought of the Month
(and animated GIF) *** 

3.  Linda's Soapbox ~ Let's Hear It for the Little Guys

4.  What's New at Linda's Computer Stop ~ 
Busy, Busy, Busy

5.  Subscribers' Exclusive Tip ~ 
Can't Hit That F8 Key Fast Enough To Get Into Safe Mode?

6.  GeekSpeak Translation from the Cap'n 

Vic's Registry Roundup & DOS Den ~ 
Windows File and Folder Security ***

8.  Chas' Word World ~ 
Styles in Microsoft Word (Part III) ***

9.  Tina's FrontPage News ~
All About FrontPage 2002 Discussion Webs

10. Mike's Safety Belt ~ E-Mail Security and Attachments

11. Chad's Macro Mania ~ 
Built In Document Properties in Word

12.  Steve's Ravin' Reviews ***
<> Random Tagline Manager ... 5 geezers 
<> Google Toolbar ... 6 geezers
<> NoteTab Light ... 6 geezers 
<> Reversi ... 5 geezers
13. Hal's Hardware Haven ~ 
How To Troubleshoot Your PC ***
14. GuitarMan's Outlook ExpressTip of the Month ~ 
Easy Way To Make a "Template" in OE

15. Checking Your Message - Effective Web Copy
~ by guest author, Tom Neuman

16. Is Your Website Optimized for Search Engines?
~ by guest author, Scott Buresh

17. How to Invest in Your Online Marketing Today
~ by guest author, Scott T. Smith

18. Subscription Management

19. Contact Information

*** includes pictures in the online version

*****************STATION BREAK*******************
If you find this newsletter and/or my website at all helpful and 
would like to give me a hand here, I am now accepting donations 
through PayPal. To make a donation, go to the online version of this 
web-azine and click on the PayPal button. 
Thanks in advance to any who do this!!
(NOTE: no one receiving this should feel obligated in any way to 
do this .....this is a FREE newsletter!) 
Linda, editor/publisher


If you decide to go to the Online "Web-azine" version, go here first 
for navigation instructions:
If you are reading this plain text issue, maximize your email window 
for best viewing and WATCH FOR ANY LINKS THAT WRAP TO 
MORE THAN ONE LINE! These will have to be copied and pasted 
into your web browser's Address Bar as one line in order for you to 
access them.

Here's a fun little ditty from my buddy, Frank G.


    If you messed up your life, you could press "Alt, Ctrl, 
        Delete" and start all over! 
    To get your daily exercise, just click on "run"! 
     If you needed a break from life, click on "suspend". 
     Hit "any key" to continue life when ready.         
    To get even with the neighbors, turn up the sound 
    To "add/remove" someone in your life, click settings 
        and control panel. 
    To improve your appearance, just adjust the display 
    If life gets too noisy, turn off the speakers. 
    When you lose your car keys, click on "find". 
    "Help" with the chores is just a click away. 
    You wouldn't need auto insurance.  You'd use your 
        diskette to recover from a crash. 
    We could click on "send" and the kids would go to 
        bed immediately. 
    To feel like a new person, click on "refresh". 
    Click on "close" to shut up the kids and spouse. 
    To undo a mistake, click on "back". 
    Is your wardrobe getting old? Click "update". 
    If you don't like cleaning the litter box, click on "delete". 

(just rightclick on the gif and choose "Save Picture As...")

~~Linda F. Johnson, Editor/Publisher
        Let's Hear It for the Little Guys

Those of you who know me by now, know I'm a big fan of 
helping the "little guy".  I always support small businesses 
over large corporations.  That's my own personal route to 
supporting the "American Way".  (As I have been known to 
say, "If I see someone stealing from the mom-and-pop store 
down the street, I'll be the first one to chase them and knock 
'em down and call for the cops. But, when I see someone who 
is hungry, stealing food from some huge supermarket chain to 
feed their kids, I would probably trip the cop who was chasing

Many also feel that the little guys are usually less corrupt.  
(Hence the constant conversations on the net comparing 
Windows to Linux.) 

And, no, the answer to this is NOT to steal from the big guy.  
In the long run, this just hurts us all because the big guy 
just raises his prices to compensate for his losses.  The 
big guy will never lose, believe me.

So, how can people like you and me support the little 
guys on the Internet?  Well, there is one big way we all 
can do this.  And, that is to USE their affiliate links.  
Unfortunately, for some reason that I will never be able 
to figure out, affiliates seem to have a bad rep.  If anyone 
can explain the rationality behind this to me, I would love 
to hear it.  

First of all, for those of you who don't even know what 
an affiliate is, here's a little tutorial:

1.  Big guy sells a product and offers affiliate relationships 
to little guys like me.  What this means is they give me a 
special link I can use at my website to advertise their 

2.  Little guy adds this special link to his/her site.  
Someone who views their site clicks on this link and 
buys this product.  

3.  Big guy gets the buckos AND THE BIG GUY GETS 
A NEW CUSTOMER.  The little guy gets a small 
percentage of this ONE sale. (and the big guy invests 
this money until it is sent to the little guy at the end of 
the month, so the big guy MAKES money on the little 
guy too.  The big guy is in a win/win situation.)

4.  Depending on the affiliate relationship, if this person 
goes back to the big guy's site again in the future, 
without going through the little guy's site, the little guy 
may make NOTHING on the future purchases this 
customer makes.

The only way the little guy can continue to make money 
is for the customer to go to the little guy's site and click 
on THAT LINK.  So, if you want to support the little guy, 
don't use the link the big guy sends you when you order 
from them.  Don't bookmark the big guy's link.  Go back 
to the little guy's page where the link resides and 
do like the product....don't send your friends to the big 
guy....please send them to the little guy.
Something I often see is this:  Someone posts a link in an 
email group to a helpful product or service.  Let's say it's 
one of my Newbie Club books.  It would look something 
like this:

Note that whatever you see behind the question mark (?) 
is what identifies the affiliate so they get their commission.  

Someone in this same group then sends in a comment like:  
"Here's another link without the affiliate garbage: 

What purpose does this serve?  The person who clicks 
on the second link gets the EXACT SAME PRICE as the 
person who clicks on the first link.  The only difference is 
the big guy gets ALL the money and the little guy gets 
nothing.  So, why is this helpful to ANYONE other than 
the big guy?

It's similar with cookies.  Many affiliate links rely on 
cookies that identify where the buyer came to them from.  
So, people who disable cookies on their machines, 
thinking they are preventing the big guy from identifying 
them, are actually preventing the big guy from identifying 
the affiliate.  Those big guys who actually DO let the affiliate 
continue to make something on future purchases, place a 
cookie on your machine which identifies the affiliate when 
you go back to their site without using the link at the little 
guy's site.  Disable this cookie and again, the big guy gets 
it all and the little guy gets nothing.  

Now, I understand the need people have to disable cookies, 

but all I'm saying is, if you use the link on the little guy's site, 
he will still get the commission without the need of the cookie.
My third point, and then I'll shut up:

Remember that a lot of us little guys give you WAY 
MORE FOR FREE than the big guys ever will.  The 
only way we can do this, WITHOUT ANY COST TO 
YOU, is hope, when you do decide to buy from the big 
guys, that you will use our affiliate links to do so.

In my case, I would never become an affiliate for a 
company I do not support or believe in.  If I send you 
to a big guy, with my affiliate link, you can believe that 
I am sending you to a product that I believe to be good 
and have used myself.  

Affiliates are NOT a bad thing.  In my opinion, they are 
what will keep things free on the internet.  Without our 
affiliate income, many of us little guys will have to start 
charging to cover the expense of maintaining our web 
sites and giving you so much for free.

Just think about who you may actually be hurting when 
you don't support affiliate links. Bottom line is you are 
probably hurting yourself, definitely hurting the little guy, 
and definitely NOT hurting the big guy at all.

Many little guys go to great length to disguise their 
affiliate links so no one knows they are making money.  
Not me.  I WANT you to know when something you are 
buying helps me to help you better.  I always proudly 
display my affiliate links when I recommend something.  
I am not ashamed that I get paid for what I do, cuz I 
know I do it well and I am not trying to mislead people.  
And, I assure you, since I DO understand the importance 
of affiliates in keeping some stuff free on the Internet, if 
I have a choice between going directly to the big guy 
or supporting the little guy, I will ALWAYS choose to 
support the little guy.

Have a great month, everybody!  

Happy computing!
Linda Johnson is a college instructor of all of the Microsoft Office 
Programs, as well as Adobe PhotoShop and Windows. She also 
teaches online distance learning classes in Excel, Outlook, 
PowerPoint, Publisher, and Word at Eclectic Academy. 
She has worked helpdesk and teaches and lectures at many
local businesses and tech schools in her area. Support
this newsletter by checking out Linda's website 
and her ebook series, MS Word MAGIC!
Part I: Fonts, Fun & Formats 
Part II: Table Wizardry 
AND, How To Get Started As a Software Trainer:
If you have been interested in taking any of Linda's Online 
Classes but don't want to wait six weeks to complete all the 
lessons or don't have the desire to be part of an online 
classroom, why not 
Check out the eBook .exe versions of all of Linda's classes here:

Only $15 each!!  Where else can you master a software 
Program for that price?  

Separate eBook tutorials on Excel, Outlook, PowerPoint, 
Publisher, and Word.  Terrific value!!

Order online or by regular mail
Details here:

Download the free Sample Version at CNET:
And PLEASE rate it there for me?  Thanks!!

*****************STATION BREAK*******************
LINDA JOHNSON has published another eBook and
this one is called HOW TO GET STARTED AS A
That's just how Linda started out and this book she tells you 
exactly how she did it and how YOU CAN DO IT TOO.
No need for a college education!
No need for professional certifications!
No need for expensive classes!
By Richard S. Harris 
Or if you have ANY DREAM JOB in mind, check out
All eBooks are written by been-there/done-that authors
and sell for only $12.95, with a full money back guarantee.

(4.) WHAT'S NEW at Linda's Computer Stop 

Another month where I have been busy, busy, busy.

First of all, for those who might be interested in buying 
any of my eBooks, I've compiled a bunch of them onto a 
CD that I am selling for just $45US.  To those that think 
this sounds high, check out the competition at the Video 
Professor:  Less info, more money.  I promise you that 
my CD will DEFINITELY teach you how to use all the 
Office programs. I haven't had one complaint yet.  And, 
believe me, if I do, I WILL address it in a constructive way.

If you want a preview of what's on the CD, go here.  See 
what it looks like and download the free sampler that 
gives you a free sample lesson for each program:

I recently received this email from someone who bought 
the CD:

"I did not think I needed the CD, but when I ran the 
Sampler I sure changed my mind. Superb!"

So, I recommend you look at the Sampler if you are 
feeling the same way.

Also, the sampler has been picked up by CNET/ZDNET 
and I'm real proud to have been recognized in this way.  
If you want to see, go here:

If you DO go there, please rate the Sampler for me.  
Rate it honestly.  I don't expect any favors.
I've also added an online form you can print and send to 
me by regular mail if you want to order anything of mine 
without using your credit card on the Internet.  As always, 
I completely respect your needs and privacy:
Well, since no one entered the "create a logo" contest 
for the plain text version of this newsletter and I received 
an email from a blind user who reads that version with a 
screen reader and he tells me ascii text makes the 
newsletter totally unreadable, I've abandoned the contest.  
Give me some time to think up another goodie and I will 
run a different contest soon, I promise you.

BUT the Newbie Club is holding a prize drawing right 
now and all you need to do is is tell your friends about 
them. No strings.  And they are giving away 36 eBooks! 
Including two written by me.  It's a goodie indeed.  
Just go to my homepage and click on the big flashing 
banner at the top.  
And, good luck!!
I wrote an article for TechTrax on Using Filters in Excel 
that might interest some of you.  You can read that here:

Also, Vic Ferri has a great article there on increasing 
your icon cache if you are having problems with your 
desktop icons.  You can read that here:
Also, don't forget to watch my What's New page for 
other additions to my site:

And always go to my Favorite Links page and check 
out the revolving Ns to see what's new there:
Well, that's about it for new stuff this month.  Thanks 
for your patronage of my site and ezine.  Drop me a 
line any time and let me know of any additions you can 
think of.  I may be busy, but I'm always open to 

*****************STATION BREAK*******************
It's the latest rage and it's called Distance Learning. Most 
colleges now offer Distance Learning classes because they 
know some people work hard and just can't fit a classroom 
into their busy lives. But, sometimes you don't want to enroll 
in a full program; you just want to take one class.
Eclectic Academy offers a large range of classes to suit
many needs. Go there now and check out their curriculum 
and roster. Classes are only $20 for 6 weeks. 

Here's a sampling of what they offer:
*Art Courses, both digital and traditional
*Business Courses, including all of the MS Office Programs
(many taught by none other than Linda Johnson herself) 
*Graphics Courses - Flash, PhotoShop, Paint Shop Pro & more 
*Website Development Courses - FrontPage, Dreamweaver,
ASP, DHTML, Website Promotion, and on and on and on 
*Eclectic Classes - Computer Maintenance, Writing Workshops,
Feng Shui, Eating Safely - just about anything you can think of

Go to Eclectic Academy now and sign up to be notified when 
classes are added or ENROLL NOW in the class of your 
choice. Go there now to enroll in the next set of classes. 

(5.) Subscribers' Exclusive Tip of the Month:
This is a great one from Vic Ferri!!

NOTE FROM LINDA: Many people complain that when 
they need to boot into safe mode for some reason, they 
can never hit the F8 key fast enough and end up rebooting 
two or three times before they time it right.  Vic made a 
cool little file that boots you right into safe mode automatically.  
He says he made it in 96/97.  Is he ahead of his time or what?  
I didn't even know you could do this!  And here's his 
instructions so you can do it too.  Thanks Vic.

Here is how you can create a desktop shortcut that, when 
clicked, will automatically boot you into Safe Mode. This 
works on Windows 95, 98, and 98SE only.  It does not 
work on Windows Me, 2000, XP, due to the fact that 
Microsoft removed the ability to exit to dos using a 
shortcut in those systems.

So for all you 95/98/98se users, here's how, 
step by newbie step:

1.  Right click your desktop and choose New>Shortcut.

2.  In the command line enter this command:  WIN /D:M

3.  Click Next and choose any name you want for the 

4.  Click Next and choose your icon.

5.  Click Finish.

6.  Right click your new shortcut and go to Properties.

7.  Click the Program tab and then the Advanced tab.

8.  Put a checkmark next to MS-DOS Mode and remove 
the checkmark from "Warn before entering MS-DOS Mode"

9.  Click OK

And that's it. Now, whenever you need or want to get into 
Safe Mode (ie: as for a defrag), just double click the icon 
on your desktop

Note: if you get an error, change the command line 
you entered to this:

It seems, for some, that full path needs to be entered.

Vic Ferri
Lock and hide folders with maximum ease and security.

*****************STATION BREAK*******************
Free Tutorials, Free eBooks, Free Courses, Free Guestbooks, Free 
Autoresponders, Free Newsletter, Free Affiliate program and 
FREE MEMBERSHIP. Wow! Did I mention it was Free? Newbies 
and Oldbies alike are buzzing about the NEW Newbie Club. 
It's the most exciting Newbie Site ever to hit the Web.
Join now - it's FREE!

FREE: A Fabulous Library of Newbie eBooks 
36 Top Selling PC and Internet Beginners eBooks waiting 
to be claimed in The Newbie Club's Fabulous First Ever 
FREE PRIZE DRAW. Time's Running Out real fast.  

(6.)  Cap'n Patt's
Visit the Cap'n's Official GeekSpeak Database at 
If the word you need defined is not there, or the definition is 
not clear, too geeky, or just plain confusing to you, email 
the Cap'n.  He would love to hear from you at 

*****************STATION BREAK*******************
Hands down, I think the one I use is the very best (Hal 
Cardona's been using them for over 3 years and he turned 
me onto them over a year ago).
*My site has NEVER been down for more than 3 minutes!
(except once late on a Saturday nite when it was being
worked on and they warned we well in advance).
*Their tech support are the greatest and I have never had
to wait more than an hour for a good answer to any question
or problem I had!
*If you use FrontPage for your webcrafting, they are 
excellent with those pesky FP extensions!
*And, the email server is non-failing!
Obviously, I am a big fan of theirs.
Their name is HOSTWAY and I believe if you try them, 
you will never regret it. 

*************THIS MONTH'S FEATURE ************
~~ Vic Ferri, Windows Tips & Tricks

Note from Linda:  
Because I teach the MS Office programs, I am 
surrounded by office workers full of questions.  Some 
questions I get a lot relate to security.  "I am going on 
vacation and don't want the temp who's sitting at my 
desk to access some of my files.  How do I prevent this?"  
Or, "I have to take some sensitive data home to work on.  
How can I keep my roommate from seeing it?"  Of course, 
I deal with a lot of non-office types also, through my 
website, who have a different need for security: "I have 
a teenager in my house who is a whiz at snooping in my 
computer.  How can I stop this?"  So, I went to Vic and 
sought out his help.  Here are his answers for all operating 
systems.  Thanks, Vic! 

Windows File and Folder Security
(or Why I Created Lock&Hide)

For those who don't know, I recently released 
Lock&Hide, a simple, but effective folder security utility 
for Windows 95, 98 and Me. The goal in making this 
program was to find an easy way to highly secure data 
in Windows 9x. This type of security for sensitive files 
and folders is non existent in these Windows operating 
systems. Of course, you can set the hidden attribute on 
your important files, but that really is a very weak 
security level.  Anyone can just go to Folder Options 
and enable Show All Files.

To achieve any level of worthwhile data security, you 
must rely on outside programs to do the job, but most 
of these programs have a problem achieving high 
security levels in Windows 9x and the reason for that 
is the existence of MSDOS. These Windows systems 
must use the standard FAT (File Allocation Table) file 
systems for their hard disks. As long as there is FAT, 
there is DOS, and as long as there is DOS, your data's 
security level is compromised. It is very hard to hide 
anything in Windows from DOS.

I tested Magic Folders (pc-magic.com), the most 
popular and highly touted folder security program in 
the world, and was surprised to see how easy it was 
in DOS to access any folder secured by this program. 
At most it gives you a moderate level of security, which 
contradicts the high security claims made by the 
devlelopers:  "Your invisible folders and files can't be 
deleted, viewed, modified, or run".   Yet, in testing, it 
took less than a minute to fully access a folder hidden 
by Magic Folders. We could view, copy, move, rename 
and even delete the secured folder!

Other programs were tested as well, and all showed the 
same vulnerability.

Anyone with intent, can simply go into DOS and gain full 
access to your secured folder and make it fully viewable 
and accessible in Windows.  And it doesn't require any 
advanced DOS knowledge to do this, at all. In fact, it is 
very easy.  Let's say you have a folder in Windows 
named "FINANCES" that was hidden with one of these 
programs. One could simply use the rename command 
to rename your folder and then go back into Windows, 
and there would be your renamed folder fully accessible.   


would rename your Finances folder to Exposed and 
make it viewable and accessible in Windows. Not 
what I would call high security.

This illustrates the point how difficult it can be to hide 
from DOS.  To be totally secure, no one should be able 
to view, access or delete your protected files and folders. 
That last one, delete, is often overlooked in security 
programs that only password protect or encrypt your 
data, without hiding it. As long as your data is visible it 
can be tampered with.

Lock&Hide was developed with these points in mind 
and is one program that doesn't have these 
vulnerabilities, but it still means that you have to rely on 
a third party program to achieve any real security level - 
moderate or not - in Windows 95, 98 and Me. This is 
not the case in Windows 2000 and XP.

Data Security in Windows 2000 and XP

Unlike Windows 9x, Windows 2000 and Windows XP 
have the potential to protect your data without the need 
for any outside programs. I say potential because it all 
depends on the file system you use for your hard drives 
and the way you have those drives setup. If you continue 
to use the FAT/FAT32 file systems, then there's really no 
security advantage. The advantage of these operating 
systems is that they allow you to convert your hard drive 
to the NT File System (NTFS). With an NT File System 
you can restrict access to your data and assign specific 
permissions to your files and folders.

NTFS can set security down to individual files within the 
same folder. 

There is no DOS in an NTFS drive. It is a completely 
different file system unique to Windows NT, 2000 and 
XP. Other operating systems can't see the local file 
systems. Another unique feature of NTFS is that there 
is really no limit to partition sizes.

NTFS can provide you with two basic types of security, 
network and local. Network security is handled by share 
permissions but in this article, we are talking mainly 
about local security.  Local securtiy is about restricting 
access to sensitive and personal data on your hard drive 
and keeping it away from prying eyes and other users 
of your computer. It's called Local because the security 
is limited to the computer holding the resources.

How to Convert Your FAT or FAT32 Disk into NTFS

There are two ways to convert your FAT disk to NTFS - 
during install or after install. During install, you are 
given the choice to convert your FAT type drive to 
NTFS (if it is possible). The nice thing about converting 
to NTFS is that it leaves your present data intact - you 
do not need to format your hard drive to convert, but if 
you have nothing of value on the drive, it's a good idea 
to partition and format anyway, just to get a nice, clean 

If you decide to forgo converting to NTFS during Setup, 
you can always convert your drive to NTFS later by using 
CONVERT.EXE This is a command line utility. To use, 
simply go to a command prompt and type your drive letter 
followed by /fs:ntfs. For example, if it's Drive D: you wish 
to convert, you would type: 

D: /fs:ntfs

And again, you won't lose any data by doing this conversion.

Realize, however, that once you convert a drive to 
NTFS there is no going back to FAT in the same easy 
way. You will need to reformat to go back.

Securing Data With NTFS

Once your drive is converted to NTFS, you can begin 
setting permissions on the folders you wish to protect. 
To do so, right-click the folder you wish to set permissions 
on and chose Properties. Click the Security tab, and 
then click Permissions. You will then see your options - 
you can remove any account, edit the right to a resource, 
or click add to allow more users or groups to access the 

The security level offered by NTFS is highest if NTFS is 
the only file system on the computer. If MS-DOS is on the 
system, such as in a dual boot situation between Windows 
95/98 and Windows XP with NTFS, then the security level 
weakens drastically as it is quite easy for someone with 
intent, to access any of your restricted data, by booting into 
MS-DOS and using an easy to create NTFS access disk 
that makes the NTFS drive transparent and fully accessible. 
Unfortunately, Lock&Hide doesn't work on NTFS, lol, but 
if high level security is an issue with you in such a dual boot 
situation, you can use something like Lock&Hide to protect 
your most important data on the 9x machine. Not only will 
that data be more secure this way but anyone after your 
data would naturally assume that your confidential files are 
on the NTFS drive and not even bother looking through 
your FAT drive. ;-)

Microsoft was very aware of this vulnerability as you 
can see in this WIn 2k security article excerpt:

"You can restrict access to sensitive information that is 
stored on an NTFS partition if Windows 2000 is the only 
operating system that can be run and, if the hard drive 
cannot be physically removed. If someone really wants to 
get at the information, it is not difficult if they can gain 
physical access to the computer or hard drive. Availability 
of tools that allow access to NTFS files from MS-DOS 
and UNIX operating systems makes bypassing NTFS 
security even easier. Data encryption is the only solution 
to this problem."

So now we get into data encryption.

Note: this feature is not available on the Windows XP 
Home version.

Windows 2000 and Windows XP Pro ship with EFS 
which stands for Encrypted File Security. EFS is 
especially good for laptops that can so easily be stolen.  
EFS is the maximum "built in" security level you can 
attain for your data in these systems, but as you'll see 
the real security offered is no greater than the Windows 
password you choose to log on with. The reason for this 
is that Microsoft chose, for convenience purposes, to 
make EFS transparent.  With EFS you can easily encrypt 
your files and folders with no awareness of the process. 
You save and access your data as you normally would 
but the data becomes encrypted when you save it.   
EFS works in conjunction with NTFS, so naturally, you 
need to have your disk formatted to NTFS to be able to 
use this file encryption feature.  For this method to be 
useful you have to set up individual user accounts with 
passwords, because any encrypted data is accessible 
and viewable by anyone on the same account. This is 
what is meant by transparent. This means if you walk 
away from your computer, anyone can access your 
encrypted data. This becomes very important in a 
business workstation where others may access your 
computer while you are away and in a home situation 
where you wish to protect certain data from prying eyes 
and other family members. It is essential you have a 
good password and log off whenever you are away from 
your computer. This is the primary limitation of EFS - 
because of the required convenience and ease of use 
factor that Microsoft had to provide, EFS is ultimately no 
more secure than the strength of your password. EFS 
would be useless without a password. For greater 
security, you would need to buy outside programs.

How To Encrypt Files and Folders

Encrypting your files and folders, is as easy as setting 
a file or folder attribute, but note that you cannot encrypt 
system files (which should go without saying!) This 
applies to Lock&Hide, as well.

Right-click the folder or file you wish to encrypt and 
choose Properties. 
Then click Advanced and select Encrypt Contents. 
(NOTE: If the folder is empty, choose Folder only for 

(See online version for image shots in each version.)

Decrypting a File

The only time you would need to decrypt a file with 
EFS is if you wanted to give access to it to someone 
else. You do not need to decrypt a file to view or edit it 
yourself.  To actually decrypt is just a matter of right 
clicking the file or folder and going back to Properties>
Adavnced and removing the checkmark from the 
Encrypt Contents.. box.

For maximum security, encrypt folders and not individual 
files. Doing so causes the files to be created as encrypted 
in the folder and theres no rendering of the file to plain 
text (if a file alone is encrypted, EFS first copies the file 
to a plain readable text file)

Things You Should Know About EFS

The encryption technology used by EFS is key-based.  
To be able to encrypt a file using EFS, there must exist 
a public and private key but you as a user, don't have 
to do anything to get them. These keys are generated 
automatically the first time you use EFS.  The public 
key encrypts the files and the private key decrypts the 

This is great in that it makes it so easy to use for the 
newbie - no knowledge about encryption is needed at 
all. In fact, many users use EFS without even knowing 
about the existance of these keys.  But, that can also 
lead to problems!  Say you decide to re-format your 
c: drive and re-install Windows XP while having 
encrypted data on your d: drive. This would just result 
in disaster after you realize you can no longer access 
any of your secured files!

That would be the result of not knowing that reinstalling 
Windows creates new security identifiers for each user. 
Your original keys are replaced with new ones making 
your encrypted data unaccessible and the only way to 
gain access is by using the Recovery Agent which only 
the Administrator has.  If you're the Adminstrator on your 
own computer, EFS automatically generates recovery 
keys and self-signed certificates for you when logging 
on, making you, as the local administrator, the default 
recovery agent. But you have to KNOW all this to be 
able to recover. This ain't the simplicity of Lock&Hide. 

To prevent such disasters, make sure to back up your 
personal encryption certificate (your private key) and 
the recovery agent certificate to a floppy disk and keep 
it in a safe place.  It's easy to do but strangely, it's not 
mentioned at all during the encryption process. 

Here's the official how to:

Backing Up Recovery Keys

1. Click Start>Run, type mmc, and then click OK.

2. On the File menu, click Add/Remove Snap-in, and 
then click Add.

3. Under Add Standalone Snap-in, click Certificates, 
and then click Add.

4. Click My user account, and then click Finish. 

5. Click Close, and then click OK. 

6. Double-click Certificates - Current User, double-click 
Personal, and then double-click Certificates. 

7. Click the certificate that displays the words File 
Recovery in the Intended Purposes column. 

8. Right-click the certificate, point to All Tasks, and 
then click Export.  Follow the instructions in the 
Certificate Export Wizard to export the certificate and 
associated private key to a .pfx file format.   Make 
sure you export your private keys with them, you will 
be asked to password protect your keys (to verify 
when importing later on). Save this to a secure 
floppy disk 

Now when you format or if your keys get damaged all 
you have to do is double click on the exported key, 
follow the wizard and you should have access to your files.
Vic Ferri owns the very popular WinTips and Tricks email group 
He is also in charge of the Printing Tips page at
Linda's Computer Stop.
ans also the Registry Tips page. 

Vic has also created a program which allows you to 
Lock & Hide desktop folders in Windows 9X/ME.  
Read more and get the free demo here.

*****************STATION BREAK*******************
                                  from Vic Ferri
High level desktop folder security for Windows 95/98/Me

Keep your personal and most valuable files locked 
and hidden from prying eyes, viruses, and other users 
of your computer.  Easy to use and extremely secure.

Lock&Hide is an  extremely easy to use  program that 
allows you to lock and hide any folder on your desktop.  
Folders secured with Lock&Hide cannot be seen, found, 
or accessed. Your folders remain totally invisible and 
highly secured, yet can be accessed quckly and easily 
at any time!

More Info here:

Screenshots and instructions here:

Or download the free demo here
(the demo does not include the "Restore All" feature
or the password protection utility.)

(8.)  Chas' Word World
Charles Kyle Kenyon, J.D.

EDITOR'S NOTE: It is recommended that you read 
the online version of the following article , which 
includes pictures which might make it clearer.
Styles in Microsoft Word (Part III)

For a while this column will shift its emphasis to Word 
fundamentals. Those who want to read ahead are 
welcome to look at the Intermediate Users Guide to 
Microsoft Word on Chas's site. 

If you do read ahead, and you have questions, please 
send them to me so that I might be able to answer 
your questions in this column.

This follows up on the article Styles in Microsoft Word 
(Part I), 
and Styles in Microsoft Word (Part II). 

If you haven't read these, it is suggested that you do 
so before tackling this material.

Styles Overview

If you're concerned about whether or not you need to 
learn styles, we can put it rather simply: you do. Styles 
are the architecture upon which Word is based. Just 
about everything in Word is style-driven. In fact, many 
people in the industry refer to Word as a "style-driven" 

What we'll cover here:
 Creating, Modifying and Locating Your Own Styles  
 Where styles live - documents & templates  

Create, Modify and Locate Your Own Styles

Now that you understand what a style is and what it can 
do, it's time to create some styles of your own. Not only 
can you create your own styles, you can modify existing 
styles to achieve the result you need. 

Create a New Style

The easiest way to create a new style is to format text 
with the attributes that you want to apply to the style. 
It doesn't matter what you type, only what type of 
paragraph and character formatting that you have 
applied to the text. Formatting is the only thing that is 
applied when you apply a style. Although you can 
create styles that have more advanced attributes such 
as being followed by an entirely different style, the 
following exercise shows you just how easy the process 
can be. 

Practice: Create a Style

Type your first name on a separate line in a document. 
Select your name and make the font Blue. 
Change the font size to 24-points. 
Apply Bold and Underline formatting to the text. 
Center the paragraph. 
>From the Formatting toolbar, click in the Styles box 
     (where the style name Normal is usually displayed). 
Type your first name. 
Press ENTER. This step is important. If you do not 
     press ENTER your style is not created. 
Click the Style drop-down list. You should see your 
     newly created style. 
Test this by typing "This is a test" and applying the new 
You can use the Style dialog box to create or modify 
     a style. Another option for creating and modifying 
     styles is shown in the following exercise. You create 
     a new style by typing text and formatting it, and then 
     from the Format menu, choose Style. 

Practice: Create a Style Using The Style Dialog Box

Type the following text: 
Styles help users master Microsoft Word. (press ENTER) 

Everything in Word is based on a style. 

Select the text "Styles help users master Microsoft Word." 
     and the paragraph mark () that follows. 
Center the paragraph and apply a 14-point font. 
>From the Format menu, choose Style. 
Click New. 
Type My Style as the Name. 
Click OK, and then click Apply. 

Modifying Existing Styles

There are two ways to modify an existing style. One 
of these methods is through the Style dialog box. 
However, an easier method is by changing the style 
by example using the Style drop-down toolbar button. 
The Style drop-down is useful if changes have already 
been manually made to a paragraph formatted in the 
style to be changed. If this is not the case, styles can 
be changed using the Style dialog box. 

Practice: Two Methods to Modifying a Style

Add several paragraphs to the document from the 
     previous exercise. 
Apply the style that you created to the new text. 
Select the text Styles help users in law firms master 
     Microsoft Word. 
>From the Format menu, choose Style. 
Click Modify. 
Click Format, and then select Font. 
Change the font color to Blue and the font size to 
Close the dialog box and apply the changes that you've 
     made by clicking Apply. Notice that all text formatted 
     with My Style updates to show the recent change. 
Select the text Microsoft Word. 
Change the font size to 36. 
Click on the style name in the white part of the Style 
     toolbar button (not the drop-down arrow) and press 
     ENTER. It's important to press ENTER and not move 
     the mouse up or down the list of style names. This 
     tells Word that you are working with the current style 
     where the mouse is active. If this step was done 
     correctly, the following Modify Style dialog box should 

You can either choose to Update the style to reflect recent 
changes, or Reapply the formatting of the style to the 
selection (go back to the original style format). Choose 
Update the style to reflect recent changes? And click OK. 

TIP:   A keyboard shortcut is to press CTRL+SHIFT+S 
(to put you in the style drop down box), and then press 
ENTER, which will bring up the above dialog. 

The style is changed to reflect the formatting of the 
selected text and this method is referred to as modifying 
by example. Notice how all paragraphs with the style are 
updated automatically. 

WARNING:  I do not recommend selecting the Automatically 
update the style box especially in any environment where 
multiple users work on the same document. This feature 
will update the style each time you make a formatting 
change in a paragraph that has a style attached. If your 
styles are acting weird, this is the first place to check! 

Method 2 - abbreviation addition 

Use Format => Styles... to call up the Styles Dialog Box. 

Select "Heading 1" and click on the Modify button. 
In the name for the style, after "Heading 1" add ",h1" - 
that is, a comma and h1. This adds a shortcut or 
abbreviation for the style name which you can type into 
the style box on the formatting menu instead of the the 
full name.  If you want to save this change to the Style 
in your normal.dot template, you can check the box for 
Add to Template. 
Click OK. 

You can do the same thing for all of the heading styles, 
giving each of them an abbreviation, if you want. 

Finish by clicking on the "Close" button rather than the 
"Apply" button. 

If asked when you close Word whether you want to 
save the changes you made to the global template 
"normal.dot" answer yes. (You should be asked this 
question. If you are not, pay attention to future columns 
or skip ahead and take a look at Template Basics.) 

You can see why many people prefer the point-and-shoot 
method described earlier. When the modify style dialog 
box is up, you can click on the Format drop-down button 
to modify style settings for paragraph, font, language, 
borders & shading, and other settings.

Where Styles Live

A lot of confusion can come from not knowing where 
styles are stored and when they are available in 
documents.  When new documents are created, the 
new documents are based on templates. 
The styles contained within these templates are copied 
to the new document. Changes made to styles in the 
document as well as new styles that you create only 
affect that one new document by default. If you want 
the change or addition to be added to the template, 
you have to tell Word to do so. 

Practice: Add it to the Template

>From the Format menu, choose Style. 
Click Modify. 
Check the option to Add to template. This makes the 
     style available for any new documents that are based 
     on that template. 
The style is added to the currently attached template. 

NOTE:  So, any specialized or modified styles in a 
template will go into a new document. Any of Word's 
built-in styles that weren't modified in a new document's 
template will come into the document from the user's 
normal.dot template.  

Documents that have previously been created based 
on this template are not affected when you add a style 
to the template. To automatically update style changes 
in templates and files previously created based on the 
same template, from the Tools menu, choose Templates 
and Add-Ins. Select the option to Automatically update 
document styles and click OK. I recommend not checking 
this option, at least not without a backup copy of your 
document. It can produce unexpected results, especially 
in documents that must conform to style rules.  If you do 
check this box, click on Attach and then on OK to close 
the dialog box. Then reopen the Templates and Add-Ins 
dialog box and uncheck the Update box and click on OK 
again, so that the document is not saved with this box 

For an excellent tutorial on styles and a methodical look 
at basing styles on one another and reasons not to base 
styles on normal, see John McGhie's Create a Template 
Part 2. 

For a sample demonstrating styles based on one another, 
use of the style for following paragraph feature, and the 
AutoTextList field restricted by styles download my 
Letterhead Textboxes and Styles Tutorial. 

* This article is based largely on the tutorial 
"Understanding Styles" 
which, itself is based on the Legal Users Guide to 
Microsoft Word. The original Legal Users Guide was 
not written by me but rather by a team of experts 
gathered by Microsoft. This article uses screen shots 
from Word 2000 but the methods and distinctions 
discussed hold true for versions of Word from Word 
95 through Word 2002. 

Keyboard Shortcuts of the Month for Word

Formatting and Styles 

 Remove character formatting from selection 
 Remove direct paragraph formatting. 
 Style Dropdown or dialog 
 Show All non-printing characters toggle 
 Replace (click on More button to access ability to replace 


Headings are a special kind of style and are built into 
Word at the foundation level. Here are some of the 
shortcut keys for them: 

Alt-Shift-Left Arrow
 Create or promote heading 
Alt-Shift-Right Arrow
 Create subheading or demote current heading. 
Alt-Shift-Up Arrow
 When in Outline view, move current heading up. 
Alt-Shift-Down Arrow
 When in Outline view, move current heading down 
 Heading Style 1(-3) 

NOTE:  The above was changed for Alt-Ctrl-#. 
This only works with heading styles 1-3, not 1-9 as 
earlier indicated.

Chas Kenyon is a trial lawyer concentrating in criminal defense 
with a long interest (obsession?) with making word processing 
work well in the law office. His websites are: 

*****************STATION BREAK*******************
Discover How To Create Stunning Letters, Presentations, 
Greetings Cards, Promotional Materials, Memos, Reports And 
More - Just Like The Professionals!
Imagine using the Famous Newbie Club Easy Learning
System to create Newbie-Speak Tutorials of the World's
No. 1 Favorite Word Processing Program. What do you get?
eBooklet Series
by Linda F. Johnson
Book I teaches all about the formatting of text, words, 
and paragraphs.
Book II is all about Tables and how to use them to get the 
most out of your Word documents.
And both ebooklets come with the famous Newbie Club 
unconditional guarantee:
"If, within 12 months of purchase and for any reason 
whatsoever, you decide that MS Word MAGIC! is not for 
you, simply let us know and we'll refund your purchase price 
immediately. No Questions Asked! No ifs, buts or maybes. 
No hidden clauses and no small print. With us, unconditional 
means unconditional!"
So...what have you got to lose? Check out this series:
Book 1: Fonts, Formats and Fun 
Book 2: Table Wizardry 

(9.)  Tina's FrontPage News
~~Tina Clarke, AccessFP - Frontpage Resource Centre 

All About FrontPage 2002 Discussion Webs


A discussion group is a FrontPage web that supports 
interactive discussions of topics by users. Users 
submit topics by entering text in a form, they search the 
group using a search form, and they access articles 
using a table of contents.

The easiest way to create a discussion group is by 
using the Discussion Web Wizard.

To create a discussion group and include it in your 
web site, first open up the website you wish to add a 
discussion web to, then:

1.  On the FrontPage menu, File | 'Page or Web'

2.  Select from the 'New Page or Web' Task Pane | under 
'New from Template' | Web Site Templates and a new 
dialog box called 'Web Site Templates' will popup up. 
Select from the list, Discussion Web Wizard.

3. To add the Discussion web to your main web, tick the 
box marked 'Add to current web' under the browse button. 
This will add your discussion web to the website your 
are in.

4. In the 'Discussion Web Wizard' dialog box that pops 
up, press Next then select the main features for your 
discussion from the list provided.

You have a choice of:

<> A Table of Contents contains hyperlinks to articles 
in the discussion topics. Adding a TOC will enable your 
users to find content that is of interest to them.

<> A Search Form lets users search the articles for a 
word or phrase.  

<> Threaded Replies allow users the choice of either 
creating new top-level topics for discussions or 
replying to topics in current discussions.  (I would click 
threaded replies)

<> A Confirmation Page displays a confirmation of an 
entry in a discussion to a use.

<> A submission form, which is required and so, is 
greyed out.

<> A registration form that lets site visitors log in to the 
web site, if the discussion web is protected 

NOTE: Only the UNIX operating system allows 
registration through a Web browser. 

5.   Enter the FrontPage web Title of your discussion 
group, and the name for the discussion folder. Usually 
it is best to leave the FrontPage default name in, but 
you don't have to, just make sure you leave the 
underscore ( _ ) in  and click Next.

6.  Choose the input fields for the submission form from 
the list provided.  Click Next.

You have a choice of:

Subject, Comments
Subject, Category, Comments
Subject, Products, Comments

NOTE: You can always add more fields later if need be.

7.  You are now asked if you want the web to be 
protected or not.  Select whether or not users will be 
required to register for the FrontPage discussion web 
and click Next. If you select to register users, the 
Discussion Web Wizard will create a registration form. 
You need to configure and insert the registration form 
in your main root FrontPage web to make it available 
to users.

NOTE: Only the UNIX operating system allows 
registration through a Web browser.

8.  Select the sort order for the table of contents and 
click next. (Newest to oldest is best)

9.  Specify whether or not you want the table of contents 
to replace your Home page and click Next. (Say NO you 
don't want the discussion web to overwrite your main 
web's index page.)

10. Select the settings for the Search form and click next.

You have a choice of:

Subject, Size
Subject, Size, Date
Subject, Size, Date, Score

NOTE: You can create a search form to let a site visitor 
search a specific discussion web site for words or 
phrases. If your server finds the search text in the 
text index for the specified discussion web site, the 
visitor sees a weighted list of hyperlinks to the pages 
containing the search text.

A. If your server is using Microsoft Internet Information 
Services (IIS), the search form uses the Indexing Service 
to search the text index. Indexing Service has more 
extensive support for searching non-English systems 
and Microsoft Office documents.  In Page view, right-click 
the search form you want to format, click Search Form 
Properties on the shortcut menu, and then click the Search 
Results tab.  In the Scope of search results section, click 
Directory, and then enter the name of the folder containing 
the discussion web site to which you want to limit the search. 

B. If your server is not using IIS, Microsoft FrontPage 
uses the WAIS (Wide Area Information Server) search 
engine that is included with FrontPage to search the 
text index.  In Page view, right-click the search form you 
want to format, click Search Form Properties on the 
shortcut menu, and then click the Search Results tab. 
In the Word list to search box, type the name of a 
discussion group folder to limit the search to that folder.

11. Select a frameset (if applicable) in which to display 
the discussion group and click next.

You have a choice of:

No Frames
Dual interface - use frames if available, or normal 
    pages if not
Contents above current article
Contents beside current article

NOTE: The discussion web documents can be 
configured for use with browsers supporting frames. 
In a framed discussion, users can see the Table of 
Contents and the articles at the same time. 

Not all browsers support frames. If you select one of 
the first two options above, the discussion web will work 
with any browser. The last two options are only for 
browsers with frames.

I find the last option works best.

12. On any panel of the Discussion Web Wizard, you 
can click Finish to create the FrontPage discussion 
web using defaults for any settings you did not modify, 
at this point you can go back using the back button or 
click Finish to conclude the creation of your discussion 

13 The discussion web is then created and appears in 
your files and folders. In Navigation View, select the file 
named disc1_frm.htm and drag it into your navigation 
view to include it in your Navigation bars if you use them. 
Click on the name of the file in navigation view to select it 
and right click and choose 'rename' change to something 
more appropriate than 'Frameset for discussion' and then 
right click within the navigation view and select apply 
changes. The Discussion Web (DW) is then updated. 
Next, right click in an open space in Navigation View and 
select Web Settings | Advanced Tab | and tick the 'Show 
hidden files and folders box' under 'Options'. Click OK and 
click Yes when asked to refresh the web. (This will 
enable you to edit posted articles.)

Double click the disc1_frm.htm to open or right click 
and choose open and customize the DW as needed.



First you need to make a theme and configure the 
theme headings, fonts, font size, background and links. 
You then apply the theme to all the files within the 
Discussion web to maintain a uniform look. 

In the root web


In the _borders folder


In the _disc1 folder


This last file in particular is important, as this is the 
post results page.

To make a theme, go to Format | Theme. Select any 
theme and, for our purposes, lets say we want a plain 

Untick Vivid colors, Active graphics and Background 
picture. Then click modify and three buttons will then 
be available. Click the Text button. The dialog box 
changes to the modify theme mode, click the 'More 
Text Style's button. Another dialog box called 'Style' 
will pop up. Then click the h1 under Styles and then the 
'Modify' button, and then click the 'Format button and 
select font from the drop down menu. Now you can 
select the font type and you can insert more than one font.  
For example, Geneva,Arial,Helvetica,sans serif. You can 
select the colour and the size, plus other features if 
wanted. Make your selections and click OK twice and 
you are back at the 'Style' Dialog box. Select the next 
heading h2 and repeat your configurations and selections. 

Do this for other styles you want to configure.  When 
finished press Ok and Ok again on the 'Modify Theme' 
Dialog box. Now you are back at the Themes box. Click 
the 'Colors' Button and select the Custom tab.  Where 
it says 'Item' select your background colour from the 
colour box beside it. Then click the drop down menu 
next to background and select each of the hyperlinks in 
turn and select their colours (Hyperlinks, Followed and 

You can do similar selections to what we have already 
done for the headings but there are not as many choices 
in this section. Press OK.

Once you have finished configuring your theme click 
'Save As' and name your Theme (Do not use the names 
of any of the themes you have or they will be overwritten)

Now you can apply the Theme to your files listed above.  
Open up each file (for example disc1_post.htm) and click 
Format | Theme | make sure 'Selected pages' is ticked 
and select your theme from the alphabetical listing of your 
themes.  Untick Vivid colors, Active graphics and 
Background picture and press ok. The theme will then 
be applied to your file. Repeat for each of the files above.

Now when visitors post you won't have the ugly default 
look of the Discussion Web.


Go to Folders View and locate disc1_post.htm (the 
number depends on the amount of discussion webs 
you have made in any particular Web).

Select the file and double click to open or right click 
and press 'Open'

Go to HTML View and locate the following code. (There 
will similar sections of code, you want the one that is last 
in the line of code)

url="disc1_?.htm" --> (Where I have put ? indicates the 
page file name, depending on how you set up your DW 
it could be post or cfrm or other files names in the DW, 
so just look for this line of code which comes last in the 

Insert DIRECTLY before the --> end comment arrow 
the following code:

S-Email-Address="Tina@xxxxxxxxxxxx" S-Email-Format="TEXT/PRE"

So the end of the code should now look something like 
this.  As mentioned above, where ? is inserted in the 
code below, will indicate the file name you have last in 
your code depending on how you set up your DW.

url="disc1_?.htm" s-email-address="Tina@xxxxxxxxxxxx"
s-email-format="TEXT/PRE" -->

NOTE: Things you MUST do:

Cut and paste the code to notepad and then reselect 
and cut & paste to HTML View.

Change the email address to your own.


If you require your visitors to leave their email or site 
URLs,  you can insert scrolling text boxes via Insert | 
Form | Textarea. Next, select the scrolling text box and 
mouse over one of the selection points, then pull the 
box out to the size you want.

Next right click and choose Form Field Properties. 
Where it says Initial Value insert the text mailto: 

Next click Validate and tick the box marked required.

For the site URL scrolling text box do the same but 
insert http:// this time in Initial Value.

If you wanted to make your own 'URL of Validation 
Failure Page' the option is now ungreyed.


Open the disc_welc.htm file and add your content


First Open the web live

Open up FrontPage and close down any webs you 
have open.

To open the site live

File | Open | on the pop up box click 'Web Folders' on 
the left hand menu.  Insert the URL of the site you wish 
to open
e.g.: http://www.accessfp.net/ 

A box will appear asking for your username and 
password.  Insert them and press OK. In FrontPage, 
click on the navigation view so you know when the 
site will fully load.

Next go to Tools | Web Settings 
1.  In the Advanced tab, select 'Show Documents in 
Hidden Directories'.
2.  Click OK.
3.  On the View menu, choose Refresh.
4.  Change to the Folders view to see the pages (named 
0001.htm, 0002.htm, etc.) created by users.

Do not delete offending articles. Open them up and type 
a standard message replacing the article body, such as 
"[Deleted Article]." This will protect forward and backward 
hyperlinks to other articles in the thread.


1.  Be sure to close all files and go to Tools | Recalculate 
Hyperlinks BEFORE publishing after all your tweaking.

2.   When you want to move your site to another host, 
download your site first so you can take your posts with 
you. The posts reside on the host server, NOT on your 
hard drive where your local web resides. So you must 
first download the site and then you can republish to 
your new host.
Tina Clarke is the Webmaster of AccessFP - FrontPage 
Resource Centre 
and an editor of "AnyFrontPage Bytes Ezine". Subscribe to 
the FrontPage ezine and get FREE FrontPage E-Books upon 

*****************STATION BREAK*******************
Do you want to know the latest on FrontPage? Do you want 
Tips, news, articles, links and ebooks on FrontPage? Well the 
AnyFrontPage Bytes Ezine is the best place for your FrontPage 
and web crafting needs, join up at: 
Are you looking for resources for FrontPage? Want to know 
where all the best FP links are? The hosts, the lists, the forums? 
Use AccessFP - FrontPage Resources Centre as the start site 
for your FrontPage Information facts. 
NOTE FROM LINDA:  If you haven't been to Tina's 
site lately, you have to go there now and see how 
nicely she's renovated it.  Looks great and it's really
well organized so you can find all the wonderful stuff
she has there.

(10.) Mike's Safety Belt
~~ Mike Baynes, MikesWhatsNews

Email Security and Attachments

Do you frequently receive email with interesting subject 
lines and attachments?

Be careful, many viruses will come to you this way. 
They may even come from people you know.

Some of the new viruses can obtain addresses to send 
themselves to, from email in the inbox of an infected 
person's computer, or their address book, or the 
addresses contained in an email.

The 'Klez worm' has even managed to get into one of 
the email lists I subscribe to, which requires a 
confirmation email to verify that the person actually did 
subscribe. Fortunately the list did not allow attachments, 
and the moderators spotted the action immediately.  
Many email list/groups require that you use Plain Text, 
rather than Rich Text or HTML to avoid 'Scripts' hidden 
in the message.

See Visual Basic Script virus ~

You should be wary of all attachments in your email.  
If you receive one from someone you know, email them 
before you open it to be sure they sent it. If you are 
sending someone an attachment, right click the 
attachment to obtain the file size.  Then send them a 
email to let them know the name and file size of the 
attachment. Ask your friends to do the same when they 
send you an attachment.

I recommend scanning all attachments with a recently 
updated AV program. I check my AV program every 
morning when I start my computer, just in case a new 
virus update has been created to catch a virus which 
I was not aware of.

Just because you have an Anti-Virus program installed 
does not mean you will be protected.  You must have the 
'Email Scanning' enabled.  HackFix has a series of pages 
on setting up (configuring) most of the more common 
Anti Virus programs here:

Software reviews - Configuration Section

If you do not have an Anti Virus program, here are some 
links to some freeware programs:

AntiVir ~ http://www.free-av.com/

Tauscan is free for 30 days and removes most Trojans ~ 

There are also several on line virus scans available, 
but not all of them are capable of a removing virus.  
In fact, some viruses will prevent you from accessing 
Anti Virus sites, and updates.

Trend Micro's free online virus scanner 

Symantec (Norton Anti-virus) Security Check - Free on-line scan

I also list several of the Anti Virus/trojan/Firewall programs 
And links on page 4 of my Virus Info pages;
Mike Baynes is the editor of MikesWhatsNews.  
To subscribe, send a blank email to 
See Mike's Anti-Virus pages ~ http://virusinfo.hackfix.org
To subscribe, send a blank email to:

*****************STATION BREAK*******************
Are you into Video Computing?

VIDEOMAKER is the world's most popular monthly consumer 
video production publication and covers the use of digital video 
editing, camcorders, cameras, and desktop video and audio 
production for novice and expert enthusiasts alike. Its articles 
teach production techniques, survey and review the latest 
equipment, and explain the newest technological advances.
Published monthly, and is available on select newsstands and 
to subscribers.  In addition, you receive a password giving you 
full access to Club VId, Videomaker's vast online resource of 
information about making video.
And the best part is, it's CHEAP! Only $14.97 for 13 issues!  

~~Chad K. Welch

BuiltInDocumentProperties in Word

Wow, another month is upon us. Was it just me or did 
June just fly by? This month we will be discussing 
Microsoft Word's VBA, specifically the built in document 
properties. Murali from India sent me the following 

     Hello Mr. Chad...
     I am a computer consultant from India, and I do take 
     up small time projects...I was really struck where I 
     had to get the no. of pages in an Excel worksheet thru 
     VBA, and I found your solution given in 
     page, to be very correct and was very helpful to me.
     I have another query where I need to get the no. of 
     pages in an MSWord document thru VBA...hope you 
     can mail me the solution as soon as possible, as I 
     am struck with it.

Thank you, Murali. That is a very good question. The 
page numbers are actually much easier to access and 
use in Word, as we will see. However, if you don't know 
how to find them the search can be a bear.

There is a collection in Word's Object Model called 
DocumentProperties. That collection can be broken into 
two parts: custom properties and built in properties. As 
luck would have it the number of pages is saved in the 
built in properties. To access it just use the line:

Incidentally there are several properties that are built into 
word that can be accessed. For example:

wdPropertyTitle Title wdPropertyCharacters Number of characters
wdPropertySubject Subject wdPropertySecurity Security
wdPropertyAuthor Author wdPropertyCategory Category
wdPropertyKeywords Keywords wdPropertyFormat Format
wdPropertyComments Comments wdPropertyManager Manager
wdPropertyTemplate Template wdPropertyCompany Company
wdPropertyLastAuthor Last author wdPropertyBytes Number of bytes
wdPropertyRevision Revision number wdPropertyLines Number of lines
wdPropertyAppName Application name wdPropertyParas Number of paragraphs
wdPropertyTimeLastPrinted Last print date wdPropertySlides Number of
wdPropertyTimeCreated Creation date wdPropertyNotes Number of notes
wdPropertyTimeLastSaved Last save time wdPropertyHiddenSlides Number of
hidden Slides
wdPropertyVBATotalEdit Total editing time wdPropertyMMClips Number of
multimedia clips
wdPropertyPages Number of pages wdPropertyHyperlinkBase Hyperlink base
wdPropertyWords Number of words wdPropertyCharsWSpaces Number of
characters (with spaces)

Sometimes it is beneficial to create a summary sheet of 
a document. The following macro will create one:

Sub SummarySheet()
Dim CurrentDoc As Document
Dim SummDoc As Document
Dim Prop As DocumentProperty

Set CurrentDoc = ActiveDocument
Set SummDoc = Documents.Add

On Error Resume Next
For Each Prop In CurrentDoc.BuiltInDocumentProperties
SummDoc.Content.InsertAfter Prop.Name & " = "
SummDoc.Content.InsertAfter Prop.Value

Set CurrentDoc = Nothing
Set SummDoc = Nothing
End Sub

Here is the results of that macro (of course the word count, 
paragraphs and etc. are counted before the following was 
pasted so it isn't included in the statistics):

Title = BuiltInDocumentProperties in Word
Subject = 
Author = Chad K Welch
Keywords = 
Comments = Details of the BuiltInDocumentProperties of 
     the Word Object Model
Template = Normal.dot
Last author = Chad K Welch
Revision number = 8
Application name = Microsoft Word 10.0
Last print date = 
Creation date = 7/4/2002 8:56:00 AM
Last save time = 7/6/2002 12:01:00 AM
Total editing time = 61
Number of pages = 2
Number of words = 434
Number of characters = 2669
Security = 0
Category = ABC Computers
Format = 
Manager = 
Company = VBA Magic
Number of bytes = 43008
Number of lines = 115
Number of paragraphs = 90
Number of slides = 
Number of notes = 
Number of hidden Slides = 
Number of multimedia clips = 
Hyperlink base = 
Number of characters (with spaces) = 3112 
Chad K. Welch works as a technician/enabler in Utah. He is 
available for consulting or application programming with 
Microsoft Office and VBA. Contact him directly for more 
information at chad@xxxxxxxxxxxxx

~~Steve Mills

It's summertime and I'm in low gear. I don't know whether 
it was me or the authors, but I had a hard time finding good 
stuff this time. (Patting myself on the back) eventually we 
came up with good stuff. A varied combination of usable stuff.

Stay Cool!

Your suggestions are welcome and encouraged. 

Take Care...



Random Tagline Manager ... 5 geezers
Google Toolbar ... 6 geezers
NoteTab Light ... 6 geezers
Reversi ... 5 geezers

 <screen captures of the software interfaces online>

Program: Random Tagline Manager
Version and Date: 4.4.2 05-18-02
Author: Frank Brower
Web Site: http://programs.fbrower.com/

Rating: 5 Geezers

OK! I amuse easily, but I find some of the best stuff written 
today at the bottom of emails - the infamous tag line.

There are a number of managers available and this one by 
Frank Brower is one of the best. All take a little effort to set 
up, but you should be cooking in well under an hour. The 
program comes with a database of over 6,000 tags, which 
you can modify to your liking.

-<> Ability to create Text, HTML, and RTF tagline files 
-<> Randomize taglines, or use a single tagline, from 
     selected database 
-<> Center taglines on line(with and w/o word wrap) 
-<> Change color of displayed tagline(HTML & RTF files  
-<> Change font of displayed tagline(HTML & RTF files 
-<> Change size of font in displayed tagline(HTML & RTF 
     files only) 
-<> Display border around tagline 
-<> Works with Multiple users(each with their own 
-<> Display date in tagline with a variety of options, 
     even Random, and Roman Numerals 
-<> Append, Edit, or Replace tagline(s) in current 
     tagline database 
-<> Copy tagline file to a second directory(helpful if 
     using two separate user profiles using same tagline 
-<> Edit custom signature file(like a blueprint for how the 
     tagline file will be saved) 
-<> Works with most Email programs(except for Web 
     Based Email, like AOL)

Program: Google Toolbar
Version and Date: 1.1.57
Author: Google
Web Site: http://toolbar.google.com/

License: Freeware
Rating: 6 Geezers

At one time I heard a lot of argument about the best 
search engines. Today, it seems like more and more 
Internet users are convinced Google is the king. 
Searchers there seem to be almost mystically accurate. 
The Google Toolbar sits as a browser toolbar (Internet 
Explorer 5 or higher) and is always available for quick 

Lots of usable features:

-<> Google Search: Access Google's search technology 
     from any web page. 
-<> Search Site: Search only the pages of the site you're 
-<> PageRank: See Google's ranking of the current page. 
-<> Page Info: Access more information about a page 
     including similar pages, pages that link back to that 
     page, as well as a cached snapshot. 
-<> Highlight: Highlight your search terms as they appear 
     on the page; each word in its own color. 
-<> Word Find: Find your search terms wherever they 
     appear on the page. 

Another nice thing is the toolbar takes up very little space 
for what it does.
Program: NoteTab Light
Version and Date: 4.9 06-10-02
Author: Fookes Software
Web Site: http://www.notetab.com/ntl.htm

License: Freeware
Rating: 6 Geezers

Last month I covered my favorite text editor, UltraEdit. 
At that time I said there are many fine alternatives 
available. One such example is this fine freeware editor, 
NoteTab Light. It is the free version of a series of 3 
produced by Fookes Software.

I'm not going to try and cover its many features. It has 
macros, an internal clip system, help files and on and on. 
I've never seen a better piece of free software. The paid 
versions top out at only $19.95. Give this a try!
Program: Reversi
Version and Date: 1.1 3/18/02
Author: ArtPol Software
Web Site: http://www.artpol-software.com/index_software.html

License: Freeware
Rating: 5 Geezers

I like games that aren't brain busters. I remember when 
Othello came out, the slogan was "a minute to learn - 
a lifetime to master". A true statement.

This is just a nice implementation - and it's free:

-<> Play human vs human or human vs computer 
-<> Network play (through the Internet or a local network) 
-<> Varied levels for the computer game 
-<> OpenGL graphics (nice but a fast machine is needed) 
     or GDI 
-<> You can change the angle of view with arrows keys 
     in the OpenGL mode while playing 
-<> Save, restore and edit (use left and right mouse 
     buttons) the game layout 
-<> Move undo possible 
-<> Customizable colors
Final Thought:

The whole world looks like a nail when all you have 
is a hammer.
Steve Mills currently does clerical work with a search engine 
consulting firm and has been reviewing software in different 
capacities for many years.

(13.)  Hal's Hardware Haven
~~ Hal Cardona, PC Sleuth
EDITOR'S NOTE: It is recommended that you read 
the online version of the following article , which 
includes pictures which might make it clearer.
How To Troubleshoot Your PC 

In this issue, I am going to talk about troubleshooting 
your Windows PC.  It really isn't all that hard to do, if 
you follow some simple steps. 

The first thing is to be prepared, just like I learned in 
Boy Scouts.  Preparation starts by knowing your PC.  
You need to know what hardware and software you 
are using, preferably before a problem crops up. 

To find out what hardware is installed in your PC you 
can often look at the invoice or packing label from your 
PC's manufacturer.  If you can't find it or your PC didn't 
come with a hardware list, you can use a 3rd party 
application.  My favorite for determining what hardware 
is installed is the Belarc Advisor, which is free and 
available here: 

The next thing to do is to find out what Operating System 
(OS) and what version of it you are using.  You can do 
this in Windows by right clicking on My Computer and 
selecting properties.  

If you are using any version of Windows, Microsoft has 
integrated Internet Explorer (IE) in to it, so it helps to 
know what version of IE you are using.  You can find 
out by opening IE and dropping down help from the 
menu bar and selecting About Internet Explorer. 

One crucial ingredient is:  What causes the problem?  
You need to know what software is running, what 
software you are using and exactly what you were 
doing leading up to the problem.  

The last thing that I use that really helps me is a 
notebook.  Paper and pencil can really help here.  
Remember you may not have access to your computer 
while you are fixing it, so having a hard copy is essential.  
I keep a file folder for each of my customer's computers.  
In it I keep a list of all the hardware and software 
installed. Take notes, write down what you're doing and 
why. If you make a mistake and make things worse, your 
notes should allow you to reverse the change that caused 
the problem.  When I am done troubleshooting a system, 
I add my notes from that session to customers folder so 
I have written history of what's been done to the computer. 

Let's get to the nitty gritty of troubleshooting. 

The most likely cause to any problem is the last piece 
of hardware or software that you installed.  If you just 
installed a brand new pop-up stopper and now you find 
you can't access some of your favorite websites.  
Chances are the pop-up stopper is the culprit; usually 
removing it will correct the problem.   

If the hardware or program is something you feel that 
you can't live without, then you need to try and correct 
the problem.  The first thing to do is try the manufacturer's 
website and read any Frequently Asked Questions 
(FAQs) they have regarding your hardware or software.  
This where knowing your system can help, in the FAQ 
you could learn the pop-up stopper requires a certain 
version for the video card driver if you are running a 
3Dfx Voodoo 6000 video card. 

You should also look for any patches or new drivers 
while you are there.  With so many different computer 
configurations out there, it is impossible for a 
manufacturer to test on all of them prior to releasing a 
product, you may find your cure in an available patch 
or updated driver. 

Ok.  That was the easy stuff.  What do you do if the 
problem starts out of the blue, your system has been 
stable, but it is crashing? 

The first thing I do is reboot.  I've found simply shutting 
down the system for about 30 seconds can often correct 
the error.  This is particularly effective for problems that 
are related to System Resources (for more information 
on System Resources, see my article on them here: 
http://www.personal-computer-tutor.com/hal3.htm ). 
If the problem is fixed, great.  If it recurs right away or 
later, then we need to locate the cause. 

Now we need to determine if the problem is with 
hardware or software.   

Hardware problems usually happen without regard to 
what you are doing.  For example, if your PC reboots 
randomly after 30 minutes of use, then the problem is 
probably hardware related.  Software problems usually 
manifest themselves as error codes or crashes that 
happen only when do certain things.  For example, if 
your PC crashes each time you launch Microsoft Word 
the problem is usually related to Word.  Of course, 
these are very general statements and every problem 
is unique. 

<> If you can't boot your PC, pay attention when you turn 
it on.  
<> If it makes it to a Windows Start-up screen or past 
the initial BIOS screen, then your hardware is booting 
<> If it doesn't make it that far, then you have probably 
added some new hardware or had some of your existing 
hardware fail.  The first thing to check is power, make 
sure your PC is plugged in and that the outlet has power.  
A cheap lamp works great for this test.  If you're sure 
you have power, try setting your CMOS to boot from the 
floppy drive and put a floppy in it.  If you boot or get an 
Operating System not found error, then the problem is 
probably  either with Windows or the Hard Drive 
<> If you've added new hardware, remove it and try to 
boot.  If it works then try your new hardware in a different 
slot.  It may work.  If it doesn't, then you probably have 
an IRQ conflict.  To troubleshoot an IRQ conflict, boot to 
Windows with the new hardware removed and check the 
properties for My Computer in the Device Manager, then 
choose to View Resources by Type, and look for a free 
IRQ.  If there aren't any free then you will need to either 
share an IRQ or free one up.  Not all devices are capable 
of sharing an IRQ, so be careful.  To free one up you will 
need to either rearrange your other devices so that they 
are sharing an IRQ or disable or remove one of your 
existing devices.  You can often free an unused IRQ by 
disabling one or both of your serial ports in the BIOS 
(only do this if you aren't using one or both of them 
though!).  IRQs for PCI cards are assigned by the 
motherboard's BIOS, so if you to move a PCI card to a 
new IRQ, try putting it in a different PCI slot.  
<> If you haven't added any new hardware recently, 
but your computer still doesn't make it to the Windows 
boot screen, try removing the case from your computer, 
take a look inside and make sure that all the wires and 
cards are firmly connected.  If everything looks OK at this 
point turn your computer on and look at the fans, make 
sure they are spinning freely.  If one or more of them isn't, 
replace it and try again. 
<> If things still won't get to the Windows screen, listen 
when you turn it on.  Make sure that you hear the fans, 
and the Hard Drive.  If you here anything that sounds 
out of place, try to identify it's source, I recently found a 
cheap power supply that was keeping the PC from 
booting by listening and locating a soft high pitched 
whine coming from it.  Hold your hand over the opening 
in the back of the power supply, and make sure that you 
feel air coming out when your PC is on, if don't your 
power supply fan has failed or you need a new power 


<> If it still isn't making it to the Windows boot screen, 
start removing and disconnecting things, make notes or 
take a picture before you do though so you can put things 
back where they were.  Now,  I remove and reseat all 
the cards.   Try it.  The next step is removing all cards 
except the video card from the PC.  Try it, if it gets to the 
Windows boot screen then you have a bad card, start 
adding the cards you removed one at a time until you 
can't boot.  If it works with all the cards, then you had a 
loose card.  If it still doesn't work, try removing and 
reseating your memory.  Still no go, try removing your 
memory cards, you may need to remove them in a 
specific pattern, so check your motherboard documentation.  
Don't just remove them, try swapping them around too.  
Now try a different Video card if you have one, and, 
if your current card fits an AGP slot,  then try a PCI 
based card. 
<> If you still aren't making it to the Windows boot 
screen, it is time to try disconnecting your hard, floppy 
and CD-ROM drives, once you disconnect your HD 
you will not be able to get to a Windows boot screen, 
so pay attention after you disconnect it and see if you 
get an Operating System Not Found error.  If you do, 
you will probably need to replace the Hard Drive, it's 
IDE cable, or your Hard Drive Controller.  You may 
need to set a partition as active or recreate your 
Operating Systems boot sector. 
When you are troubleshooting hardware, it really helps 
to have some spare parts around to swap out.  The 
easiest way to find a bad cable is to try one that you 
know is good, the same thing goes for memory and 
other components. 

I think we've covered enough for this article (besides, 
I now have the other half already written for Linda).  
See you next time! 

To be continued.....
Hal Cardona, PC Sleuth, serves as tech support and/or 
offsite Sys Admin for over 200 clients around the US. 
He designs, builds, and troubleshoots networks and 
builds custom computer systems.

(14.) GuitarMan's Outlook Express Tip of the Month
~~ PCTechTalk's G Man

Easy Way To Make a "Template" in OE

If you have a highly formatted email message that needs 
to be sent out more than once (such as a list of rules for 
an email list, images and descriptions from the latest
 family reunion or an announcement of someone's
birth including pictures), here's a suggestion for saving 
yourself a whole lot of work.

1. Create the entire message using Rich Text 
(Format/Rich Text), including all text and image 
formatting to get it exactly the way you want it to look.  
Type in the subject line you wish to use and make sure 
it's set to use the correct email address in the From: 
field (this will be one of your own email addresses). 
Just be sure that you don't put anyone's address in the 
To: field.

2. Before sending it off to someone, click on 'File' and 
then 'Save As' and save it with a descriptive name to 
your My Documents folder (such as 'My Grand Canyon 
Trip'). You might even want to create a new subfolder 
under My Documents to hold them if you expect to be 
making a few of these. The resulting file will have a .eml 
extension once it's been saved.

3. Open up Windows Explorer, make your way to the 
My Documents folder and locate the file you just saved. 
Use your right mouse button to drag the file onto your 
desktop or QuickLaunch taskbar (I prefer the QuickLaunch
taskbar location). When you get there, let go of the mouse 
button and a menu will appear. Choose "Create Shortcut(s) 

>From now on, you can click on this shortcut to open up 
a new email message that's already ready already. All 
you need to do is personalize it (Hi Frank,), address it 
(with Frank's email address) and click on the Send button. 
This method is a LOT easier than recreating the whole 
thing for everyone who deserves to see the new 
baby/Graduation pictures/etc.
G Man runs a free, 24-hour-a-day email tech list, called 
PCTechTalk, where you can submit any questions you 
have about computer hardware & software. You can 
request fixes for specific problems you're having with 
your computer or just sit back and learn from the 
conversations of the other members. This group truly 
caters to newbies and nerds alike, so you can be assured 
that your questions will be taken seriously. To join, visit 
the group's homepage here:

(15.) Checking Your Message - Effective Web Copy
~~ By Tom Neuman ~ Medium Blue Internet Marketing 

Dale Carnegie said, "Talk in terms of the other man's 

Writing effective web copy begins with a clear 
understanding of the goals and objectives of your 
internet strategy. Are you trying to persuade the visitor 
to buy something? Are you trying to get them to sign up 
for your newsletter? Perhaps you want them to join your 
organization or simply learn more about your service 
so that they will call your 800 number. The common 
theme with all of these web strategies is that you are 
trying to get someone you have never met and can't 
see to take a step toward building a relationship with 
you or your organization. 

Typical website copy uses a great deal of prime real 
estate telling the web audience how wonderful the 
organization is.  Imagine going to a party and meeting 
someone who talks endlessly about himself. He talks 
about his job, his family, his interests. How long will you 
stand there and listen before politely excusing yourself? 
Now imagine the party guest who seems more interested 
in you- your family, your job, your interests. Wouldn't you 
react more favorably? It's very similar on the Internet. 

It is very tempting to write web copy that is focused on 
your company. Your first thought is probably something 
like, "I have to tell them who I am. They don't know 
anything about me." In reality, they don't care! (At least 
not in the first few seconds). Most web users are on a 
mission to find as much information as quickly as possible 
about the product or service they need because they want 
to make a decision. If they find your page, the first thing 
they want to know - even before bothering with anything 
else - is how they will benefit from buying (subscribing, 
calling, joining). You need to answer that question clearly 
and concisely within seconds or you will lose that visitor 
(maybe forever). If you can't cut through the selfish copy, 
the clutter, the fancy graphics, and communicate the value 
you offer that nobody else offers, they will go somewhere 
else- and likely never come back.

Here are 3 additional ideas to help with effective web copy:

1. Create an effective Unique Selling Proposition (USP): 
A USP is the statement (2-3 sentences at most) that 
explains why you are different than everyone else. This 
is the unique factor that sets you apart from your 
competition. Make this the first thing your visitor sees.

2. Write about what you offer. Focus on benefits (not 
features) and de-emphasize your organization. The 
Website visitor needs to understand the value in a 
relationship with you. 

3. Use your copy to help steer your visitor down an 
intended path. This can be accomplished by placing 
your "Point of action" near benefits-related text, making 
it easier for your visitors to take action at that moment. 
Tom Neuman is a Senior Partner with Medium Blue 
Internet Marketing (http://www.mediumblue.com). For 
monthly tips on how to get the most out of your internet 
presence, sign up for the Medium Blue Internet 
Marketing newsletter at 

(16.) Is Your Website Optimized for Search Engines?
~~ By Scott Buresh ~ Medium Blue Internet Marketing 

For the technically inclined, there are numerous places 
on the web to get detailed, in-depth information on how 
to properly optimize a web site for the best possible 
search engine rankings. However, many people don't 
care about the technical aspects of search engine 
optimization- they just want to know what is wrong with 
their site (and how to fix it). What follows is a practical 
guide that covers some of the most basic search engine 
issues. It is in no way intended to be comprehensive, 
but it should help the average site owner determine 
whether their site is optimized, and if not, how to make 
some simple changes to improve their search engine 

Issue #1- The Title Bar

On your homepage, what does the title bar say? If you 
use Internet Explorer, this is the blue bar at the extreme 
top of the window that displays your page (it may include 
the words "Microsoft Internet Explorer" at the end). Does 
your company name appear here by itself, when you 
have more important keywords to emphasize? Worse yet, 
does it say "untitled"? This area should contain the most 
important keywords you see on your homepage (Don't 
have any text on your homepage? See issue #2). To 
check the rest of your site, click on any link from your 
homepage and see if the words in this title bar change for 
each page in your site. They should- and each title bar 
should contain the most important keywords from their 
corresponding page. Note: Very long keyword strings in 
the title bar should be avoided- six words or less is optimal. 
Also, words in the title bar should not repeat more than 
once, and identical words should not appear next to one 

Issue #2- Content

Search engines all try to list sites that contain good 
content. Translation- you need words on your pages, 
not flashy graphics. This text should contain the most 
important keywords that your potential customers would 
use to find you on a search engine. If you have very few 
or no words on your pages, it is a good idea to add some, 
ideally around 250 per page.  For aesthetic reasons, this 
is not always practical, but even 100 well-written words 
can have an impact on rank. It is also important that you 
make certain that the words are written in a language the 
search engines can read. Using your mouse, bring your 
cursor down to the text on one of your web pages. 
Clicking and holding down the left mouse button (make 
sure you aren't near a link) see if you can highlight just 
one or two words of the text. If you can, everything is 
most likely fine.  If nothing happens, or you can only 
highlight a large block, it is most likely in graphic form. 
Graphic text needs to be replaced by standard html text 
to allow the search engines to read it. Your web expert 
should have no problem understanding what you require, 
and the transition should be fairly simple and affordable.

Issue #3- Meta Tags

Some people believe that meta tags are the Holy Grail 
of search engine optimization. Unfortunately, their 
effectiveness is limited (many engines ignore them 
completely), but they can play a limited role in 
determining rank on some engines. To see if your site 
has meta tags, go to your home page. Click the "view" 
command at the top of the browser window. From the 
pull-down menu, select "source". This should open up 
another window that shows your code. Much of this may 
seem indecipherable, but there should be two commands 
there (usually near the top of the code). One of these 
says meta name="description" content= and will go on 
to describe your company and products, and one says 
meta name="keywords" content= and goes on to list 
applicable keywords for your site. If these tags are 
missing, have your web expert insert them. 

Issue #4- Links

Link popularity has become increasingly important to 
search engine rankings, with 19 of the top 20 engines 
using it in their ranking algorithm. Simply put, search 
engines give a ranking boost to sites that have incoming 
links from quality, related sites. There are numerous free 
tools on the web that will allow you to see what sites link 
to yours (just type "free link popularity check" in your 
favorite search engine).  If you don't have many sites 
linking to yours, it may be time to start a link building 
campaign. This is where you find quality, non-competing 
sites in your industry and ask them if they would like to 
exchange links. An additional benefit of link exchanges 
is that these links can bring you additional, highly targeted 


Although following the above guidelines will by no means 
guarantee you top page rankings for your keywords, 
fixing one or more of the problems should have a very 
positive impact on your search engine rankings. For the 
volumes of potential customers that a search engine can 
send to your site, it's certainly worth the effort. 
Scott Buresh is co-founder and principal of Medium Blue 
Internet Marketing. For more helpful tips, visit 
For a free search engine analysis, please visit 

(17.) How to Invest in Your Online Marketing Today
~~ By Scott T. Smith ~ LinkageXpress 

Most Web business owners have limited marketing 
resources, so it only makes sense to invest in marketing 
that really works. Today the top two ways people find 
what they want online are through search indexes, and 
through links.

Which means, search engine optimization (SEO) and 
targeted link building are the top marketing tactics today 
that are worth your investment. You can certainly 
choose one or the other, but here's why we recommend 
you do both:

SEO services are all about getting you the best possible 
search engine positioning. Although search engines are 
used by close to 80% of the population online today to 
find resources, currently they index less than 40% of the 
Internet overall. Which means that more than 60% of all 
Internet resources cannot be found through the search 
engines at all.

This raises the question: 'If people can't find the 
resources they want through search engines and 
directories, how DO they find them and where do they 

The answer is, 'through links'. After search indexes, 
this is the 2nd most popular way to find anything online, 
and opens the door to a much higher percentage of the 
Internet's resources than search indexes can offer.

Targeted link building finds the sites where your market 
gathers, then works to establish a direct link from those 
sites to yours. In this way it brings you one step closer 
to reaching your target markets - the people frequenting 
sites in your market niche.

And because targeted links enhance your listings with 
the top 19 search engines and directories today, you'll 
become a more visible and a recognized player in your 
niche market. SEO and link building combine in a 
symbiotic relationship, and it works to your advantage.

Can you see why you need to invest in both site 
optimization and link building? Targeted link building 
reaches out to the online community to find your target 
audience and build your network, while an SEO 
campaign enhances and effectively submits your Web 
site assets.

So make the investment. Do BOTH site optimization 
and targeted link building. Concentrate on these two 
areas of your marketing online to put your products 
and services before the most 'buying eyes' and gain 
the widest possible reach. Invest in your online 
marketing today and you are investing in a bright 
future, because your Web site is an asset that grows. 
Scott T. Smith runs LinkageXpress, the hand-tailored 
link popularity service for commercial business Web 
sites. Get properly linked within your niche market, 
attract pre-qualified site visitors prone to buy what you 
offer, and improve your search index listings. 
For a FREE link popularity consultation, visit 
SEOs call 1.800.798.4471

Well, gang.....that's about it for this edition of 
ABC ~ All 'Bout Computers. I sure hope you enjoyed it! If 
any of it was over your head and you need some clarification 
from one of the Fleet, just send me an email to 
linda@xxxxxxxxxxxxxxxxxxxxxxxxxxx and I will pass it on 
to them. Remember that they do this in their spare time on 
a voluntary basis, so you might have to wait for an answer. 
To make all things work more quickly, include as many details 
as you can in your email and make your questions as specific 
as possible. Also, feel free to write to me and let us know 
what you want the Fleet to teach you. This is YOUR newsletter!
Happy computing, my friends!
Linda Johnson
If this newsletter was forwarded to you and you would like
to subscribe, send an email to 

To unsubscribe, send an email to

Or, you can go to the homepage for this text newsletter and
subscribe, unsubscribe, or change any of your subscription 

This FREE publication is sent ONLY to people who have 
requested it.

Note: My subscriber list is NOT made available to other 
companies. I value every subscriber and respect your privacy. 

Do you know anyone who might be interested in receiving 
this newsletter? Please feel free to forward it on to them 
and invite them to subscribe.
Routine Disclaimer: Although I make an effort to check 
out every advertisement and link, I cannot assume 
responsibility for the actions of my advertisers, or the 
availability of links. You use the information provided at 
your own risk, it is always wise to back up your data 
before editing.

All advice given in this newsletter/ezine or at Linda's 
Computer Stop is given with the best of intentions and 
should only be taken as a suggestion and not a definite 
fix to a problem. 

ABC ~ All 'Bout Computers and Linda's Computer Stop 
are the property of Linda F. Johnson. The views expressed 
by readers or contributors are not necessarily those of 
Linda F. Johnson and, as editor, she reserves the right to 
deny inclusion of any contributions if she feels they could 
be harmful to someone's computer. However, just because 
she allows it to be included, does not mean she is responsible 
if it causes problems. 

Please help promote ABComputers by linking to my sites. 

or, click on these links to become an affiliate under me and 
you will earn money if you sell any of my ebooks 
(or any other books published by these companies, for that matter): 

Thank you for reading "ABC ~ All 'Bout Computers".

(Copyright) 2001, 2002 - ABC ~ All 'Bout Computers, 
Linda F. Johnson, MA. 

ABC may only be redistributed in its unedited form. Written 
permission from the editor must be obtained to reprint or 
cite the information contained within this newsletter. 

Please feel free to forward this newsletter to any of your 
associates who might benefit from this information. 

If you are receiving this issue as a forward, and would like 
to get your own free subscription, please see subscription 
management above, or visit 
to see back issues.

Thank you and I hope to continue to bring you a newsletter 
that you will actually want to read.

Linda Johnson


You are receiving this newsletter because you subscribed to it, either through 
YahooGroups, Freelists, or Ecumuli Ezine Finder.

If you no longer want to receive it, go here to unsubscribe or set yourself on 
vacation (which is Freelists' version of "no mail").


Other related posts:

  • » [abcomputers] ABC ~ All 'Bout Computers, Vol. 14: Windows Security Explained,and More!