[24hoursupport] Re: Spam

  • From: "Mike" <mikebike@xxxxxxxxx>
  • To: 24hoursupport@xxxxxxxxxxxxx
  • Date: Sat, 15 Jun 2002 13:13:26 -0700

Hi Laura,
here is a refference article I wrote on setting filters, and some
good links to other sites;

Email Filters and Rules by Mike Baynes

Filters, may also be referred to as Message rules.

Different email programs have different methods of applying them.

What I hope to accomplish in this document is the use of words, or
phrases, to be used in creation of effective Filters, or Message
Rules, [I will use Filters, to refer to both]

When setting up filters, it is imperative that you test the
filters as you go along.

My most important filter is the virus filter, it is my first one.
In it have blocked the subject; 
Like: 'Ha Ha sexy fun' 
        And other known virus phrases obtained from the virus
I have it set to delete these as they come in.

I like to set up folders for my incoming mail. 
I call my second filter 'Friends'.
If an incoming email is from any of my 'friends';
People I know; I have sub folders for 'special' ones<g>
Groups I subscribe to; I have sub folders for each one
        Newsletters, product updates; to it's own folder.

You should test each filter as you apply it, you would not want to
set up a filter which deletes all email containing Caps. 
Better yet to move to a 'possible junk', or other name you wish. 
This will avoid you permanently deleting email that you may wish
to read.
I have found several email intended for me, which I had filtered
out in my 'Junkyard' which is were all email which fits in my
other filter rules ends up.

Below are some instructions for setting up filters;

This set of instructions is taken from the Win 98SE OE6 Help files

To create a rule for e-mail messages

On the Tools menu, point to Message Rules, and then click Mail.
Message rules cannot be created for IMAP or HTTP e-mail accounts.

If this is the first rule you are creating, proceed to step 3.
Otherwise, on
the Mail Rules tab, click New and proceed to step 4.
Select the conditions for your rule by selecting the desired check
boxes in
the Conditions section. (You must select at least one condition.)
You can specify multiple conditions for a single rule by selecting
more than
one check box. Click the and hyperlink in the Rule Description
section to
specify whether all of the rule conditions must be met before the
action occurs (and), or whether at least one must be met (or).

Specify the actions for your rule by selecting the desired check
boxes in
the Actions section. (You must select at least one condition.)
Click the underlined hyperlinks in the Rule Description section to
the conditions or actions for your rule.
You can click contains people or contains specific words in the
Description section to specify the people or words you'd like
Express to look for in messages. If you enter multiple people or
words per condition, use the Options button in the Select People
or Type
Specific Words dialog boxes to further customize the condition.

In the Name of the rule text box, select the default name or type
a new name
for your rule, and then click OK.

This article from;
How to filter out the spam - 2

It is an extensive set of instructions and suggestions for words
and actions you can use.

Who is the e-mail addressed to? 
If you do not subscribe to any mailing lists, then all e-mails
should be addressed to you. 
This means that if your e-mail address is me@xxxxxxxxxxxxx, then
all the e-mails you receive should be addressed to:

To: me@xxxxxxxxxxxxx

And that is your most effective filter. 
If To: does not give your address, it's most likely a spam. 
In spam's where the addresses are forged, you will often find that
To: address is the same as the From: address, the Reply-To:
address and the Return: address. 

Well known domains appearing as From: 
e-mail addresses that seem to be associated with lots of spam's
A domain name that appears as the forged from: 
address on a lot of spam's. 

Most spammers cannot resist the '!' in the subject line, 
especially on MLM and MMF spam's. 
Some spam's have had up to 8 '!'.  

Subject & Body 
If the subject or body includes '$' it's most likely a spam 
trying to sell you some financial rubbish 
If the subject includes 'money' it's most likely a MLM/MMF spam 
If the subject includes 'free' it's most likely a spam

If the subject includes 'adult' it's most likely a porn site spam

If the subject includes 'XXX' it's most likely a porn site spam  

Some bulk mailing spamware use this as the default To: address  

If the body text includes 'remove' it's most likely a spam 
with an 'opt-out' remove clause in it  

If the body text includes '1816', it's referring to the
pro-spam bill that's actually not an American law 

Large numbers of spam refer to websites, use e-mail addresses 
hosted by these domains, or spamvertise non-existent 
'remove' e-mail addresses with these domain names 

Unless the from address is related to a list you know about, 
then is subscriber appears in the body text, it's usually a 
spam; the spammer tries to justify the spam by saying it's 
your fault, i.e. you are a subscriber...  

list bot  
Related to the above, the spammer tries to justify the spam by 
saying it's your fault, i.e. you are a subscriber to the mailing

left blank  
If the From: line is blank then it's from a spammer who is trying 
to hide where they come from.  


Unless you actually know someone in one of these country domains, 
then any e-mail received from these domains is 99.9% spam 
++ There is more to this article on there web page;

Deleting Multiple Junk E-mail Messages in Outlook 2002  By Paul

April 2002
Are junk e-mail messages clogging your Microsoft Outlook=AE Inbox?
Wish you could do something about it? 
Learn about the junk e-mail management features in Outlook 2002
then modify these features by using the macro code in this column.

As you can see the use of filters, will require a lot of trial and
error to find 
out what is the most effective solution for you
++ There is more to this article on the web page

Here are some tips on different E-Mail programs which have been
sent to me to help in preparation of this article.

Filtering in The Bat! ~ by John Galvin

In The Bat, filters are set up and managed using the Sorting
Office, which is accessed from the Account Menu.  There are
various types of filters which can be used e.g. filters for
incoming mail/outgoing mail/read messages/replied messages and
selective download filters.
For a typical user, the filters for incoming mail are most
To set up a new filter for incoming mail, click on the Incoming
Mail folder in the Sorting Office, and then click new. 
Enter a name for the filter e.g. My friends and then select the
folder where you want to send the mail to. 
The most important bit is the Filter Strings. This is where you
determine what to filter e-mails on. For this, I will choose an
e-mail address. So for "Strings" I will use
"myfriend@xxxxxxxxxxxxxxxx", and the "Location" will be "Sender". 
If I receive a new e-mail, the filter will check to see if my
friends e-mail address is in the Senders field of the e-mail. If
it is, then the e-mail will be moved to whichever folder I have
specified previously.
Filters in The Bat are processed from the top down. 
So when a new e-mail is received, it is first checked by the
filter at the top. 
If that filter doesn't catch it, the next filter down will check
it and so on. 
If it gets to the bottom of the list of filters, and none of them
were able to catch the e-mail, then the e-mail is left in the
Once an e-mail triggers a filter, it will stop being processed by
the rest of the filters, unless it is specified otherwise.
The Actions/Options and Advanced Tabs in the Sorting Office, allow
greater flexibility in dealing with e-mails. 
For example, I could set up a filter which takes customer orders,
moves the e-mails to a special folder, and automatically appends
each order to a text file while sending a confirmation e-mail back
to the sender."
Best regards,
You can get The Bat here  http://www.ritlabs.com/the_bat/

Calypso Email Program ~ From the Calypso help file

Using Individual Messages to Modify a Filter Rule
You can add a filter rule based on a message.

1.      Right-click the message.
2.      Click Add to Filter.
3.      In the Add rule to filter dialog box, select the appropriate
filter rule from the Filter list.
4.      Create a filter rule. Refer to Creating a Filter Definition for
help about creating a rule.
5.      Click OK to save the rule.
        The filter definition will be applied to the message.

        Applying Filters Manually

        You can apply existing filter definitions to a message or folder.

        To apply a filter definition to a message:

1.      Right-click the message.
2.      Click Filter then the filter name.

        To apply a filter to a folder:

1.      Right-click a folder.
2.      Click Filter All Messages, then the filter name.

        Creating a Filter Definition

1.      In the mailbox folder list, right click Filter, then click New
Definition. The Filter Definition dialog box appears.
2.      Type a descriptive name for the filter in the Filter definition
name field.
3.      To make this filter definition your JunkYard filter, see
Creating a JunkYard Filter. Otherwise, go to step 4.
4.      Click the Add button to create a filter rule.
5.      In the What Pattern to Search For field, type the character
pattern that Calypso will use to search incoming and/or outgoing

Click the arrow [v]  (hyperlink) and select an operator. If
applicable, type a second character pattern in the second text

6.      Select the Match case check box if you want capitals and lower
            letters in the filter pattern to match those in the
        About Patterns, Wildcards, and Operators (hyperlink)


Filter patterns tell Calypso what to look for when it is searching
your mail. 
A pattern may be a whole word or part of a string. 
For example, if you use "university" as your pattern, Calypso will
consider State University, clark@xxxxxxxxxxxxxx, (university), or
university news as a match, depending on which objects you
In other words, if you use "university" as your pattern, Calypso
will look for "university" surrounded by non-alphanumeric
characters. Non-alphanumeric characters can be spaces, periods,
parentheses, commas, tabs, etc. 
If you want to search for all instances of the word, surrounded by
characters or not, you may want to use wildcards.


Calypso ignores any spaces at the beginning or end of the pattern.


Wildcards are symbols that stand for one or more characters. 
Calypso uses the asterisk symbol (*) to indicate wildcard
For example, "*mclark*" would refer to samclark, tomclarkson,
pamclarke@xxxxxxxx, mclark@xxxxxxxx, and so on.
Use "*" before a pattern to indicate that other characters may
precede it. 
Use "*" after a pattern to indicate that other characters may
follow it.


Only    Only the pattern string in the upper pattern box will be
        The e-mail message must include the pattern to be considered a

And     The pattern strings in the upper and lower boxes will be
        The e-mail message must include both patterns to be considered a

Or      The pattern strings in the upper and lower boxes will be
            The e-mail message must include at least one pattern
to be considered a match.

Not     Only the pattern string in the upper pattern box will be
        The e-mail message must NOT include the pattern to be considered

And Not The pattern strings in the upper and lower boxes will be
                        The e-mail message must include the first
pattern, but cannot include 
                        the second pattern to be considered a

7.      In the Filter Mode field, select whether you want the filter
rule to apply to incoming mail, outgoing mail, or both.
8.      In the What Objects to Search field, select one or more of the
filter objects.
            Calypso will search the selected objects in the
message to find a matching filter pattern.
9.        In the What Action to Take field, select one or more of
the filter actions. 
           Use 'What's This?' Help [?] (hyperlink)  for
information about individual actions.

         Learn more about running a program
                About Run Program

The Run Program option can initiate an application and provide
information from the message to the application. 
When creating a filter rule, specify the application to use and
the part of the message to be included. 
The command line in the Run Program field should include the path
to the application, any options, and the following tokens:

<<SZ>>  =3D message size
<<DS>>  =3D date and time ("3/27/99 10:09AM" format)
<<DL>>  =3D date and time ("1999-03-27 10:09:50 -0500" format)
<<DT>>  =3D date only
<<TM>>  =3D time only
<<SJ>>  =3D subject
<<FR>>  =3D from alias
<<FA>>  =3D from address
<<TO>>  =3D to alias(es)
<<TA>>  =3D to address(es)
<<CC>>  =3D CC alias(es)
<<CA>>  =3D CC address(es)
<<BC>>  =3D BCC field
<<BA>>  =3D BCC address(es)
<<RT>>  =3D ReplyTo field
<<AC>>  =3D account name
For example, the Run Program field could contain a command line
that sends the subject of a message to a pager. 
The filter rule might look like this:

Mode:   Incoming
Pattern:        user@xxxxxxxxxxx
Case:   Off
Objects:        From
Action: Run program 'C:\program files\pager.exe <<SJ>>'
When the filter definition finds a matching filter pattern, the
application will run.


It is possible to place a message header token in the Run Program
field without associating any specific program. 
When a matching message was found, the program listed in the
message's header would be run.
For example, a filter rule has the following settings:

Mode:   Incoming
Pattern:        user@xxxxxxxxxxx
Case:   Off
Objects:        From
Action: Run program '<<SJ>>'
An incoming message matches the filter pattern and has the subject
of "netscape.exe". 
Based on the filter rule above, Calypso would start the Netscape
program; however, 
if the subject were "deltree c:\", your hard drive would be
Use extreme care if you place only a header token in the Run
Program field.

10.     Click OK to add the filter rule to the filter definition. 
11.     Repeat steps 4-11 to add another filter rule.
12.     In the Filter Definition panel, click a rule and use the
Priority Up and Priority Down keys to arrange the rules. 
          The order of the rules tells Calypso which filter action
to accept first.
13.     Click Save when finished.
14.     To apply the filter definition to your mail, select the Apply
selected filter definition check box in the Filter tab. 
               The Filter tab is located in Account Properties.


Filter definitions perform various actions on incoming and
outgoing mail. This feature is useful if you send or receive many
e-mail messages and want to organize them automatically.
A filter definition is made up of filter rules. A filter rule
identifies a pattern that Calypso will look for in a message
header and then takes action on that message. Actions can include
running a program, saving a message as a text file, deleting the
message, or routing the message to a folder or person. 

For example, Sam Clark wants all his incoming university mail
placed in a folder labeled "School." Sam would create a filter
rule that looks for "university" in the From field of incoming
messages. When Calypso finds a match, it places the message in the
School folder. (See figure below.)

You can create as many filter rules as needed to sort your
messages. The order of the filter rules within the definition
determines which actions are accepted first. 

While you can apply only one filter definition to an account, that
definition can reference other filter definitions. This gives you
greater control over how your mail is sorted.
Each account in your mailbox can have a different active filter,
or you can activate the same filter definition for several

You can get the Calypso e-mail program for free here;

Eudora  how to use filters;
Many e-mail management functions in Eudora can be done
automatically using filters.
See the web page for the graphics;
A filter can be thought of as a personal "valet" or "butler" that
takes your mail and does certain things to it that you specify.
One kind of valet might watch for particular mail from a mailing
list and move it into a mailbox, open the message, and play a
sound. Another might look for other kinds of mail and give it a
label color, a high priority, and a new subject line.

Recommended Reading;
SpamCon Foundation newsletters
HELP FILE: Using filters to sort spam out of your life
From the 16 November 2001 issue (#019)

E-Mail Filter Programs

Magic Mail Monitor ~ freeware
Post Office Protocol v3 (POP3) compliant e-mail notifier for

Easy Notification 2.0 ~ free 
Is a simple e-mail notification program. It allows you to view
messages on a POP3 mail server without downloading them with a
mail client. .0

Consumer Reports  Digital chaperones for kids

Adding Spam Filters
Tired of spam messages from every address in a domain? 
Tired of spam message from every address in a TLD (such as .ru,
.ch or .kr)?

Filters: Improve the quality of your Inbox
Email filters are a powerful management tool when it comes to
moving incoming or outgoing email around within your email

iCom Stealth
 is one of the most advanced content filters. It is capable of
monitoring all user activity, internet sessions and applications,
and to block access to all resources containing material that is
objectionable or potentially harmful for your children and for
your family. Compatible with all Windows versions and ISPs.

MailWasher  ~ free
Is a powerful email checker with effective spam elimination. 
Discover the safe way to stop unwanted viruses and emails before
they get to your computer.

PopTray 2.0 freeware Mail Notifier

Setup Filters
Mail filters are setup on your computer within your email program
to help prevent some spam messages.
Outlook Express

Cyberspace Law - Unsolicited E-mail
including e-mail and Usenet "spamming"; sender address
falsification; unauthorized relaying

Mike ~ It is a good day if I learned something new.
Editor MikesWhatsNews see a sample on my web page
See my Anti-Virus pages ~ http://virusinfo.hackfix.org
*********** REPLY SEPARATOR  ***********

On 15/06/2002 at 9:41 AM Laura wrote:

Someone please help me!  I get dozens of spam in my e-mail each
time I
download. I am worn out by just hitting the delete button.

I tried going to the Propeties under File in Outlook Express and
the entire spam to the address in this section.  Most of it comes

All of it is a nuisance, but the porn is very offensive.
Any information would be greatly appreciated.

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