[vip_students] Word Tutorial:Lesson 2, Using Menus

Using Menus

This lesson explains the most common way to give commands to Word by using
Menus.
Menus for  all Windows programs can be found at the top of a window, just
beneath
the program's title bar.

Word's menus are unique. Microsoft Word 2003 displays its menu commands on
the screen in three different ways:

*. By displaying every command possible, like in earlier versions of Word.

*. By hiding the commands you don't use as frequently (the more advanced
commands) from view.

*. By displaying the hidden commands by clicking the downward-pointing
arrows at the bottom of the menu, or after waiting a couple seconds.

This lesson explains how to use Word 2003's menu structure.
Magnification users;

Step 1.Click the word File on the menu bar .

A menu drops down from the word File, as shown in Figure 1-6 . The File menu
contains a list of file-related commands, such as New, which creates a new
file; Open, which opens or loads a saved file; Save, which saves the
currently opened file; and Close, which closes the

Step 2. Click the word Close in the File menu .

The document window disappears because you have just closed the current
document.

Notice each of the words in the menu has an underlined letter somewhere in
them. For example, the F in the File menu is underlined.

Screen reader users;
Tip. Holding down the Alt key and pressing the underlined letter in a menu
produces the same effect as clicking the entire menu name or option. For
example, pressing the Alt key
and then the F key would also open the File menu.

Step 1.Press the Alt key then press the F key .

The File menu appears. Once you open a menu, you can navigate through the
different menus using the mouse or by pressing the Alt key and then the
letter that is underlined in the menu name.

Step 2. Press the Right Arrow Key → . The next menu to the right appears.
If you open a menu and then change your mind, it's easy to close it without
selecting any commands.
Magnification users;
Tip.Click anywhere outside the menu or press the Esc key .

Notes:The procedure for using menus and the general order/layout of the menu
is the same for most Windows programs. So, once you master Word's menus, you
can handle just about any Windows-based program!

Click the word Tools on the menu bar . The most common menu commands appear
in the Tools menu. Some people feel intimidated by being confronted with so
many menu options, so the menus display the more
common commands at first. To display all of a menu's commands, either click
on the downward-pointing arrows at the bottom of the menu, or keep the menu
open for a few seconds.
Notes: The more you press or scroll down through the word menus the more
commands will be revealed.

Magnification users;
If necessary, click the downward-pointing arrows at the bottom of the Tools
menu .

All commands appear on the Tools menu.

If you're accustomed to working with earlier versions of Microsoft Office,
you may find hiding the less frequently used commands disconcerting. If so,
you
can easily change how Word's menus work. Here's how:



Step 1. Select View menu.

Step 2. Select Toolbars

Step 3. Select Customize from the Toolbars sub menu.

Step 4. . Click the Options tab .

The Options tab of the customise tab pages  appears. This is where you can
change how Word's menus work. There are two check boxes here that are
important:

*. Always show full menus: Check this box if you want to show all the
commands on the menus, instead of hiding the less frequently used commands.

*. Show full menus after a short delay: If checked, Word will wait a few
seconds before displaying the less frequently used commands on a menu.


Step 5. Click Close or tab key and press the enter key on it  without making
any changes .

Menus Found in Microsoft Word



File-related commands:  open, save, close, print, and create new files.

Edit Commands copy, cut, paste, find, and replace text in a document.

View Commands change how the document is displayed on the screen.

Insert Commands: Lists items that you can insert into a document.

Format Commands: format text and paragraphs.

Tools Commands:Lists tools such as the Thesaurus and Word Count.

Table Commands:Table-related commands.

Window Commands:Commands to display multiple windows.

Help Commands:Get help using Microsoft Word.


QUICK REFERENCE

TO OPEN A MENU:

CLICK THE MENU NAME WITH THE MOUSE.

OR...

PRESS ALT AND THEN THE UNDERLINED LETTER IN THE MENU NAME.

TO DISPLAY A MENU'S HIDDEN COMMANDS:

CLICK THE DOWNWARD-POINTING ARROWS AT THE BOTTOM OF THE MENU.

OR...

OPEN THE MENU AND WAIT A FEW SECONDS.

TO CHANGE HOW MENUS WORK:

SELECT VIEW → TOOLBARS → CUSTOMIZE FROM THE MENU.

CHECK OR CLEAR EITHER THE ALWAYS SHOW FULL MENUS AND/OR SHOW FULL MENUS
AFTER A SHORT DELAY OPTIONS, THEN CLICK CLOSE .


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