[vip_students] Word Notes: Formatting Paragraph line spacing
- From: "NCBI Technical Support" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Thu, 6 Dec 2007 08:41:22 -0000
Formatting Paragraph Line Spacing
You've probably had a teacher, professor, or manager who would only accept
reports that were double-spaced. Adding space between lines makes a document
easier to read (and longer!). You can add as much or as little line spacing
as you want. This lesson shows you how.
1. Place the cursor anywhere in the first paragraph of the attached
document and select Format (Alt and O) from the menu bar.
2. Click on Paragraph from the Menu (down arrow to Paragraph and enter).
3. The Paragraph dialog box appears, (Tab until you hear Line Spacing Colon
combo box, Look at the Line spacing text box-see how this paragraph's line
spacing is currently single).
You want to format this paragraph with 1.5 line spacing instead.
4. Click the Line spacing list arrow (Down arrow). You have several line
spacing choices:
: Single spacing-line spacing that accommodates the largest font in that
line, plus a small amount of extra space. This is the default setting for
paragraphs.
: Space-and-a-half spacing-line spacing for each line that is
one-and-one-half times that of single line spacing. For example, if 10-point
text is spaced at 1.5 lines, the line spacing is approximately 15 points.
: Double-spacing-line spacing for each line that is twice that of single
line spacing. For example, in double-spaced lines of 10-point text, the line
spacing is approximately 20 points
: Minimum line spacing that Word can adjust to accommodate larger font sizes
that would not otherwise fit within the specified spacing.
: Fixed line spacing that Word does not adjust. This option makes all lines
evenly spaced.
: Line spacing that is increased or decreased by a percentage that you
specify. For example, setting line spacing to a multiple of 1.2 would
increase the space by 20 percent, while setting line spacing to a multiple
of 0.8 would decrease the space by 20 percent. Setting the line spacing at a
multiple of
2 is equivalent to setting the line spacing at Double. In the "At" box, type
or select the line spacing you want. The default is three lines.
5. Select (down arrow) 1.5 lines from the list and click or tab to OK.
The Paragraph dialog disappears and the selected paragraph is formatted with
1.5 line spacing.
Note: The shortcut key for this line spacing is Control and number 5. You
can check the line spacing by doing Insert and F.
Of course there are other line spacing options besides single and 1.5 line
spacing. Let's try and format the second paragraph with double spacing by
following the above instructions 1 to 5 and select double from the -line
spacing combo box.
Note: The shortcut key for double line spacing is Control and number 2 and
this line spacing can also be checked by doing Insert and F.
What if you want to format your paragraph's line spacing with something that
isn't available in the Line spacing list? For example, what if you want
triple spacing?
Keeping the insertion point in the same paragraph, select Format (Alt and
O), and down arrow to Paragraph from the menu .
The Paragraph dialog box appears.
Click the Line spacing list arrow or down arrow and select Exactly from the
list .
A number, probably 10 or 12 pt, will appear in the "At" text box to the
right of the Line spacing list. The "At" text box allows you to specify the
exact amount of line spacing that you want. We want to format the paragraph
with triple line spacing, so enter 36 pt. (12 pt to a line × 3 = 36 pt).
Click or tab to OK .
The selected paragraph is formatted with 36 pt line spacing.
QUICK REFERENCE
TO CHANGE PARAGRAPH LINE SPACING:
SELECT FORMAT → PARAGRAPH FROM THE MENU TO OPEN THE PARAGRAPH DIALOG BOX.
CLICK THE LINE SPACING LIST ARROW AND SELECT THE SPACING OPTION YOU WANT TO
USE (SINGLE, 1.5 LINES, DOUBLE, AT LEAST, EXACTLY, OR MULTIPLE).
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