[vip_students] Word 07:Opening, Moving Around in, and Closing a Document

To open an existing document, 

1.       click the Microsoft Office Button and then click Open to display
the Open dialog box.

*. Keyboard users, you can use keys, "control + O" or left alt + F and
letter O.

2. The first time you use this command, the dialog box displays the contents
of you're my Documents folder. If you display the dialog box again in the
same Word session, it displays the contents of whatever folder you last
used. To see the contents of a different folder, you use standard Windows
techniques as follows:

*. The file name edit box.

*. Files of type combobox.

*. Tools, Alt + L.

*. Open, alt + o.

*. Cancel button.

*. Desktop split button.

*. Search box, edit.

 *. Organize button.

*. Drive list box.

*. Documents list box.

*. Name split button collapsed.

All the controls mentioned above can be jumped into by just using the tab
key.

 

Note:Keyboard users, to jump into the file list quickly, press keys, "shift
+ Tab" once or twice if you are using vista or win 7, just once for XP and
you will be in the files list.

3.       After you have located the file you want to work withusing the
arrow keys, you can double-click it or pressing enter key as well will also
open it. 

 

 

(opening the file.) 

 

To move around in an open document without changing the location of the
insertion point, you can use the vertical and horizontal scroll bars in the
following ways:

For Zoomtext or supernova users:

1.       Click the scroll arrows to move the document window up or down by a
line, or left or right by a few characters.

 

2.       Click above or below the vertical scroll box to move up or down one
windowful, or to the left or right of the horizontal scroll box to move left
or right one windowful.

 

3.       Drag the scroll box on the scroll bar to display the part of the
document corresponding to the location of the scroll box. For example,
dragging the scroll box to the middle of the scroll bar displays the middle
of the document.

 

4.       You can also move around in a document in ways that do move the
insertion point. To place the insertion point at a particular location, you
simply click there. 

 

 

5.       To move the insertion point back or forward a page, you can click
the Previous Page and Next Page buttons below the vertical scroll bar. 

 

Keyboard users, You can also press a key or a key combination on the
keyboard to move the insertion point. For example: 

*. press the Home key to move the insertion point to the left end of a line 

*. press Ctrl+Home to move it to the beginning of the document. 

 

 

Here are some ways to use your keyboard to move the insertion point. 

 

 

*. Left one character - Left Arrow 

 

*. Right one character - Right Arrow 

 

*. Down one line - Down Arrow 

 

*. Up one line - Up Arrow 

 

*. Left one word - Ctrl+Left Arrow 

 

*. Right one word - Ctrl+Right Arrow 

 

*. To the beginning of the current line - Home 

 

*. To the end of the current line - End 

 

*. To the beginning of the document - Ctrl+End 

 

*. To the beginning of the previous page - Ctrl+Page Up 

 

*. To the beginning of the next page - Ctrl+Page Down 

 

*. Up one screen - Page Down 

 

*. Down one screen - Page Up 

 

For Zoomtext or supernova users.

In a long document, you might want to move quickly among elements of a
certain type; for example, from graphic to graphic. You can click the Select
Browse Object button at the bottom of the vertical scroll bar and then make
a choice in the palette of browsing options that appears, such as Browse by
Page or Browse by Graphic.

if more than one document is open, you can close it by clicking the Close
button at the right end of the title bar which looks like an X. If only one
document is open, clicking the Close button closes the document and also
quits Word. If you want to close the document but leave Word open, you must
click the Microsoft Office Button and then click Close.

For keyboard users, to close a single document in word just use keys,
"control + F4". This will close just one document and leave any other
documents still open. 

Close the entire program using keys, "left alt + F4"

 

[Opening and moving around a document]

 

Try opening up word then open up a document which you have on your computer.

 

1. Use key, "End"  to  move the insertion point to the end of the line of
the document you just opened.

 

2. Press control + end   to move the insertion point to the end of the
document.

 

3. Press control + home   to move the insertion point to the beginning of
the document.

 

(For magnification users)

4. At the bottom of the vertical scroll bar, click the Next Page button.  

 

5. Click above the vertical scroll box to change the view of the document by
one windowful.

 

6. Drag the vertical scroll box to the top of the vertical scroll bar.

 

The beginning of the document comes into view. 

Note the location of the insertion point has not changed-just the view of
the document.

 

7. Click to the left of the title to place the insertion point at the top of
the document, and then at the bottom of the vertical scroll bar, click the
Select Browse Object button.  

Note:A palette of browse choices should  open. 

 

 8. Move the pointer over the buttons representing the objects you can
browse among.

Note:As you point to each button, the name of the object appears at the top
of the palette.

 

9. Click the Browse by Page button.  

Note:The insertion point moves from the beginning of Page 1 to the beginning
of Page 2.

 

10. Click the Microsoft Office Button, and then click Close.

Keyboard users, press keys, "control + F4" to close the opened document.

 

[Compatibility with Earlier Versions]

Word 2007 uses a different file format than previous versions of the
program. You can open a document created with previous versions, but the new
features of Word 2007 will not be available. The name of the document
appears in the title bar with [Compatibility Mode] to its right. You can
work in Compatibility Mode, or you can convert the document to the Word 2007
file format by using the following steps:

1. Press the keys, "left alt + F" to open  the Microsoft Office menu 

2. press the down arrow to "Convert" and press enter key or click on it. 

3. You must then use keys, "control + S" or click the Save button on the
Quick Access Toolbar to overwrite the existing document, or click Save As on
the Office menu to save the document in the new format as a different file.

 

Note:You cannot open a Word 2007 document in a previous version of Word
unless you install the Compatibility Pack for the 2007 Office system, which
is available for free download from Microsoft Office Online. After
installing the Compatibility Pack, you can open and work with Word 2007
documents, but you cannot open Word 2007 templates.

 

 


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