[vip_students] Re: Word 07:Formatting A document!
- From: "Flor Lynch" <florlync@xxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Sun, 3 Oct 2010 20:09:30 +0100
Vincent,In the tutorial, as well as using alt-ctrl+2 and alt-ctrl+3 for heading level styles 2 and 3, Paul gives us a method by which to approach this, via the alt-ctrl-shift-s heading styles list command keystroke.
----- Original Message ----- From: "vincent stack" <vts@xxxxxxxxxx>
To: <vip_students@xxxxxxxxxxxxx> Sent: Sunday, October 03, 2010 5:49 PM Subject: [vip_students] Re: Word 07:Formatting A document! hello Paul and othersPaul i am going through a large document and putting heddings on it using this tutorial you posted a few months ago. what i want to no is all the headings are called out as heading number 1. how do i number the headings from one to 18. i think this can be used for quicker navigation in some book readers. many thanks in advance.
From: Paul J. Traynor (NCBI)
Sent: Sunday, June 27, 2010 12:03 PM To: vip_students@xxxxxxxxxxxxx Subject: [vip_students] Word 07:Formatting A document! Formatting a Document Written for office word 2007In this tutorial we will look at some ways you can format a document. Just some simple routines that we might employ in our work each day.
*. Adding a heading to text. *. Centring the heading.At the top of this lesson, I have inserted a heading name for this document called, "Formatting a document
I have also on the second line added in another piece of text "Written for office Word 2007."
If I am someone who has little experience of making my document look a little bit more professional then the document heading is going to be pretty plane
Also at the moment both headings are left aligned. What I would like to do is to first add a heading style to both of them and then center the headings.
In order to touch them up, I will first add a heading style to the text and center each of them.
To do this:1. First lets prepare some text on a blank page and on the top line of that page as follows:
Formatting a Document.After typing in the above headline, we will determine what the formatting of the text is by using a jaws key
*. Insert + F.This keystroke will read out to us what formatting our headline consists off.
Bring up the cursor to the beginning of the headline using your arrow keys and then press the keystroke above.
It should read out things like that the text is body text, that is left aligned and so on. Yours might read different but don't worry about that.
Note: You can use the keystroke, insert + F to check the formatting of any document text.
(Adding the heading style)If we were to leave the text as it is then it would look pretty plain. We will now format the heading with a heading style which there are a number of contained within office Word 2007.
Lets apply a heading level 1 style to the main headline first. To do this:
1. Up arrow to the headline you typed earlier and press the "home key" on your keyboard.
2. While on that line, press keys, "Shift + End" to select the line which includes the headline.
3. Now use the following keystrokes to add the style over your text, press keys:
*. Alt + Control + 1.Once you have pressed the above keystrokes, press the down arrow once then press the up arrow once and you should hear jaws announce the new heading style. Use keystroke:
*. Insert + F, to determine the new formatting of your text.Your new headline will be transformed with the insertion of the new heading style as shown below:
Formatting a Document.Note: There are 3 heading styles which can be inserted directly onto the text via keyboard shortcuts. I have included them below as follows:
*. Heading 1 style, Alt + control + 1. *. Heading 2 style, Alt + control + 2. *. Heading 3 style, Alt + control + 3. *. Displays the styles task list, Alt + control + shift + S.The first three styles above can be inserted using a combination of "alt + control + numbers 1, 2 or 3". Each heading is different and either smaller or larger than the other. The final command of "alt + Control + Shift + S" brings up a list of all heading styles.
Note: It is a good idea to use the heading styles in a proper order. For example, it wouldn't be a good idea to first use a level 2 heading style on the top of the document and then half way down for the next headline to use a heading level 1 style as it would just look a little visually out of order.
Use a heading level 1 style generally for the main headline of your document followed by heading level 2, 3 etc for more minor sub sections of that document.
[Aligning Text]After the heading style has been applied we will now center the text at the top middle of our page. To do this:
1. Arrow to the top of the page where our first headline is and the same one we earlier added a heading style too.
2. On that same line, select the entire line using keys, "Shift + End".
Note: This will select the entire line plus the headline text.3. Now press keys, "control + letter E" to apply the centering formatting. Jaws should indicate to you that your text has been centered.
4. Press the down arrow until you are on a blank line and then press keys, "Control + L" to re-align the cursor back to the left side of the page.
Now you have centered your heading at the top middle of the page as well as added the heading style. Remember to use the jaws key, "insert + F" while positioned on that top line to inform you of what the positioning and style of your text is. Below I have added a heading style and centered my headline.
Formatting a document. [Exercise]I would like you to practice the above by adding in a second headline just beneath the main headline. Then do the following:
*. Add a "heading 2 style" to the headline.*. Center the heading so that it is in the middle and just below the main headline.
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- [vip_students] Re: Word 07:Formatting A document!
- From: vincent stack
- [vip_students] Re: Word 07:Formatting A document!