[vip_students] Office 07/10:Some notes!
- From: "\(NCBI\) Paul Traynor" <paul.traynor@xxxxxxx>
- To: <vip_students@xxxxxxxxxxxxx>
- Date: Tue, 18 Jan 2011 09:39:51 -0000
(Getting Started Working with Documents ) Menus When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within Word 2007: *. the Microsoft Office Button, *. the Quick Access Toolbar, *. the Ribbon. These three features contain many of the functions that were in the menu of previous versions of Word. The functions of these three features will be more fully explored below. *. The Microsoft Office Button Access Key: "alt + F" The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close. *. The Ribbon The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, Magnification users, click on the arrow at the bottom right of each group. Screen Reader Users such as those using jaws can read the following article from the Freedom Scientific training department: The Ribbon is a new style of menu available in many new applications being released today. Ribbons first appeared in Office 2007 programs, but are now becoming more common in other applications tailored for the Windows 7 operating system. Ribbons create an accessibility challenge due to inconsistent navigation between various groups and items. For example, when you enter the Lower Ribbon and press the ARROW keys to move between items in a group, you can skip items and unexpectedly move into another group. Pressing TAB gives no indication that you have left one group and entered another. Using first letter navigation to find items can be difficult and frustrating. Finally, because of a group's layout, you do not know if you should navigate up, down, left, or right to select an item. The article goes on to discuss the new "Virtual Ribbon" which is in jaws 12 but as this feature is not available in earlier editions of jaws, jaws 11 would be the oldest version of jaws required to use this ribbon. If using jaws 11 you would have to use the ribbon in the traditional manner. The new Virtual Ribbon Menu provides predictable navigation, lets you see everything in the Ribbon, and offers consistency when navigating with ARROW keys. For example, the ARROW and TAB keys move focus from the Upper Ribbon tabs to the Lower Ribbon groups. Once in a group, the ARROW, TAB, and SHIFT+TAB keys move through all items in a group, move from one group to the next, and wrap to the beginning of the Ribbon. For submenus, SPACEBAR and ENTER expands menus, and ESC collapses menus. The Virtual Ribbon Menu is off by default and can be switched on or off from within Settings Center or the JAWS Startup Wizard. When the Virtual Ribbon Menu is on, the Ribbon is navigated using a traditional menu and submenu format familiar to most JAWS users. The traditional Ribbon: Each of the tabs contains the following tools: *. Home: Clipboard, Fonts, Paragraph, Styles, Editing. *. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, Symbols *. Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange *. References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, Table of Authorities *. Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, *. Review: Proofing, Comments, Tracking, Changes, Compare, Protect *. View: Document Views, Show/Hide, Zoom, Window, Macros Working with the traditional ribbon: 1. Press the left alt key to jump onto the ribbon. 2. Use left and right arrow keys to move between tabs. 3. Use "control + tab" to move into the sub-section of a tab group. 4. Use arrow keys with control key to move around within that tabs choices. Notes: As you move around the choices, listen for the shortcut key letters which are announced everytime you move to an object within the tab group. Example Exercise: To adjust the default font and point size in Word 2007 or 2010: Press ALT+H to move to the Home tab of the ribbon. Press letter F followed by letter N to open the Font dialog box. Press UP or DOWN ARROW to move through the font list to find Arial or another non-serif font. Press TAB twice to move to the size edit combo box and choose 14 point. Press ALT+D to activate the "default" button. A dialog box appears asking if you want to change the default font. Answer Yes, and the dialog box closes with the changes now saved as the default. Quick Access Toolbar The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon. Alternatively, use the left alt key to go to the ribbion menu then while on the home tab, press left arrow once to hear "file". Here press keys, shift + F10 to open a context menu and here you can choose where to have the qat located. You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar. Using the left alt key, go onto the ribbon. Choose which tab the item you want to add to the qat is located. Highlight the item and press shift + F10 then enter key on "add to quick access toolbar" Create a New Document There are several ways to create new documents, open existing documents, and save documents in Word: │Click the Microsoft Office Button and Click New or │Press CTRL+N (Depress the CTRL key while pressing the "N") on the keyboard You will notice that when you click on the Microsoft Office Button and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen. Opening an Existing Document │Click the Microsoft Office Button and Click Open, or │Press CTRL+O (Depress the CTRL key while pressing the "O") on the keyboard, or │If you have recently used the document you can press keys, "alt + F" then arrow down to the name of the document in the Recent Documents section of the menu. Saving a Document │Click the Microsoft Office Button and Click Save or Save As (remember, if you're sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and Click Word 97-2003 Document), or │Press CTRL+S (Depress the CTRL key while pressing the "S") on the keyboard, or │Click the File icon on the Quick Access Toolbar │ When in the save as dialogue, after you type in a document name, tab key once to the filetypes box and arrow down to "office 97/2003" then tab to the save button and press spacebar. Renaming Documents To rename a Word document : │Click the Office Button or press alt + f followed by down arrow to recent items and find the file you want to rename. │Right-click the document name with the mouse and select Rename from the shortcut menu. │Type the new name for the file and press the ENTER key. │ Go into my documents and arrow to the file you wish to rename, press F2 on it and type in a new name followed by enter key. Working on Multiple Documents Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it. The shortcut keys for switching between documents is "control + F6" Document Views There are many ways to view a document in Word. │Print Layout: This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images. │Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time. │Web Layout: This is a view of the document as it would appear in a web browser. │Outline: This is an outline form of the document in the form of bullets. │Draft: This view does not display pictures or layouts, just text. To view a document in different forms, click the document views shortcuts at the bottom of the screen or: │Click the View Tab on the Ribbon │Click on the appropriate document view. Alternatively use the shortcut keys as follows: │ Press F6 to jump to the status bar. │ When in the status menu, use arrow keys to move between view buttons. Press spacebar to choose view button. Close a Document To close a document: │Click the Office Button │Click Close -- I am using the free version of SPAMfighter. We are a community of 7 million users fighting spam. SPAMfighter has removed 574 of my spam emails to date. 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