[vip_students] Re: Mini tutorial:Backing up the Outlook Express address book!

Hi again

I copied and pasted the backup from my documents to the CD and that worked so I suppose that rules out a problem with the disk.

Edel..


----- Original Message ----- From: "Paul Traynor" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Wednesday, July 11, 2007 10:37 AM
Subject: [vip_students] Re: Mini tutorial:Backing up the Outlook Express address book!


Hi Edel,

Your D drive is normally always the CD drive. Perhaps you didn't  work it
correctly. I prefer to backup files into my documents then later on place
them onto a removable pen drive or CD drive.
Paul.

-----Original Message-----
From: vip_students-bounce@xxxxxxxxxxxxx
[mailto:vip_students-bounce@xxxxxxxxxxxxx] On Behalf Of Edel Carey
Sent: 11 July 2007 00:25
To: vip_students@xxxxxxxxxxxxx
Subject: [vip_students] Re: Mini tutorial:Backing up the Outlook Express
address book!

Thanks Paul

A direct challenge gets me working!.  I was successful in backing up my
address book into my documents but not in backing it on to the d drive.  I
can't find my e stick anywhere under the rubble around my computer so I'm
wondering have I a faulty disk. I've had a few lately but I suppose that's
what happens when one buys them in Lidl.

Oh ya when I tried to save it to the disk it said "could not create the
file"

Edel..

----- Original Message -----
From: "Paul Traynor" <paul.traynor@xxxxxxx>
To: <vip_students@xxxxxxxxxxxxx>
Sent: Tuesday, July 10, 2007 12:25 PM
Subject: [vip_students] Mini tutorial:Backing up the Outlook Express address
book!


Hi All,

Firstly I would like you all or as many of you as possible to try out
the below exercise. Please don't worry if you can't get it right the
first time but all the same just do it and report back to the list how
you got on and if you picked up any tips while doing it then please
share with the list.
Likewise if you have had any problems doing it then again please,
please, ask questions on the list, we are all here to help each other
okay.

In this mini tutorial we are going to perform a back up of our Outlook
Express  address book.
Backing up your outlook express address book can save a lot of trouble
if anything ever happened to your system.
I have seen more situations where people lost all on their computers
and yet the most requested item they wanted back was their address
book. So after you all read this I hope that you will create a backup
of your  OE address book and place it somewhere safe such as a pen
drive or a CD.

It is also a very handy way of transfering your address book to
another PC, or to an updated version of outlook express.
Note: it is wise to create a backup of the address on a regular basis.
It is no use trying to restore  from an old address book as it won't
have many of the most recent addresses you have on there so remember
to back up at least once a month.

[Backing up your address book in Outlook Express ]
----------------------------------------------------------------------
------
----

Backing up your address book is fairly simple to do in Outlook express.
Step 1.
First of all open the Outlook express program, so that you are in the
"inbox" area.
Step 2.
Next, use keys "alt + F to open the File menu  and then  arrow down to
"Export" and then enter on "Address book."

A dialogue box will open up. Remember what a dialogue box is?, yes,
its a collection of buttons, list and combo boxes as well as radio
buttons.


Step 3.
The first list you will be in will have various formats which you can
export your address book into. I have always felt thatThe best format
to use to export your address book is the Text File (comma separated
values), so select this option by arrowing down to it  and tab to and
click the Export button

Step 4.
Now you will be in a location and file name box. Here  enter the path
to which you want to save the address book, I have used
d:\backup\addresses.csv.
Note: this is just a sample location and on each of your computers it
could be different If you have a pen drive plugged into your computer
it most likely but not excluisively might be the following: e:\. So
your path might read, "e::\addresses.csv

Note:You can save the file to anywhere you like, but you must name the
file with the suffix .csv, as I have in our example (addresses.csv).

Step 5.
When you have entered the name of the file and location simply tab too
and click the Next button.
Step 6.
You will now be asked which fields you want to export, these fields
represent  each part of any details you have about a person. Below is
an example; *. First name.
*. Last name.
*. Email address.
*. Phone number.
*. Home address.
simply put a tick in the box next to the fields you require using the
spacebar, then click the Finish button.

Note:If all goes well you should be rewarded with a dialogue box
announcing Address book export process has completed or some similar
message.

[(Restoring the backuped address book]

To import the backed up address book into a new or different outlook
express is again straight forward.
Step 1.
First click on File, keys "alt + F" then arrow down to  Import and
then enter on Other Address Book.

Step 2.
Next, you will be asked what type of address book you want to import,
select Text File (comma separated values) from the options list by
arrowing down to it  and then tab  and press the spacebar on the
"import button. "

Step 3.
It will then ask you for the location of the address book, tab key to
and press spacebar on the "Browse button", in here do one "reverse
tab" which should place you in the folders and file list. Here use
your judgment to navigate to where you saved the addresses.csv file
and select your backup file, then tab key and enter on the Next button.

Note: If you are using something like a pen drive or extra backup
drive of some sort and if you know the drive letter of that backup
area, it might be "e:, F:, G: etc" then you could simply in the "file
location edit box"
type
in the following; e:\addresses.csv" and press the enter key.
The above is only an example, yours could be different.

Step 4.
Now select the fields you wish to import by ticking them with the
spacebar and then simply tabbing too and pressing spacebar on the Finished
button.

End of tutorial.



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--
No virus found in this incoming message.
Checked by AVG Free Edition.
Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date:
10/07/2007
17:44





********************************************************************

NOTICE: The information contained in this email and any attachments
is confidential and may be privileged.  If you are not the intended
recipient you should not use, disclose, distribute or copy any of
the content of it or of any attachment; you are requested to notify
the sender immediately of your receipt of the email and then to
delete it and any attachments from your system.

NCBI endeavours to ensure that emails and any attachments generated
by its staff are free from viruses or other contaminants.  However,
it cannot accept any responsibility for any such which are
transmitted.  We therefore recommend you scan all attachments.

Please note that the statements and views expressed in this email
and any attachments are those of the author and do not necessarily
represent the views of NCBI


********************************************************************







--
No virus found in this incoming message.
Checked by AVG Free Edition.
Version: 7.5.476 / Virus Database: 269.10.2/894 - Release Date: 10/07/2007 17:44



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