[vip_students] Re: Mini tutorial:Backing up the Outlook Express address book!

hi Paul,
I successfully saved my address book on to my pen drive, well when I hit the space bar on the finish button jaws announced that I had successfully saved my address book on to my pen drive, however when I looked on my pen drive it wasn't there, am I missing the plot here? 

Susan
----- Original Message ----- From: "Paul Traynor" <paul.traynor@xxxxxxx> 
To: <vip_students@xxxxxxxxxxxxx>
Sent: Tuesday, July 10, 2007 12:25 PM
Subject: [vip_students] Mini tutorial:Backing up the Outlook Express address book! 



Hi All,

Firstly I would like you all or as many of you as possible to try out the
below exercise. Please don't worry if you can't get it right the first time 
but all the same just do it and report back to the list how you got on and
if you picked up any tips while doing it then please share with the list.
Likewise if you have had any problems doing it then again please, please,
ask questions on the list, we are all here to help each other  okay.

In this mini tutorial we are going to perform a back up of our Outlook
Express  address book.
Backing up your outlook express address book can save a lot of trouble if
anything ever happened to your system.
I have seen more situations where people lost all on their computers and yet 
the most requested item they wanted back was their address book. So after
you all read this I hope that you will create a backup of your  OE address
book and place it somewhere safe such as a pen drive or a CD.
It is also a very handy way of transfering your address book to another PC, 
or to an updated version of outlook express.
Note: it is wise to create a backup of the address on a regular basis. It is no use trying to restore from an old address book as it won't have many of the most recent addresses you have on there so remember to back up at least 
once a month.

[Backing up your address book in Outlook Express ]
----------------------------------------------------------------------------
----

Backing up your address book is fairly simple to do in Outlook express.
Step 1.
First of all open the Outlook express program, so that you are in the
"inbox" area.
Step 2.
Next, use keys "alt + F to open the File menu  and then  arrow down to
"Export" and then enter on "Address book."

A dialogue box will open up. Remember what a dialogue box is?, yes, its a
collection of buttons, list and combo boxes as well as radio buttons.


Step 3.
The first list you will be in will have various formats which you can export 
your address book into. I have always felt thatThe best format to use to
export your address book is the Text File (comma separated values), so
select this option by arrowing down to it and tab to and click the Export 
button

Step 4.
Now you will be in a location and file name box. Here  enter the path to
which you want to save the address book, I have used
d:\backup\addresses.csv.
Note: this is just a sample location and on each of your computers it could 
be different If you have a pen drive plugged into your computer it most
likely but not excluisively might be the following: e:\. So your path might 
read, "e::\addresses.csv
Note:You can save the file to anywhere you like, but you must name the file 
with the suffix .csv, as I have in our example (addresses.csv).

Step 5.
When you have entered the name of the file and location simply tab too and
click the Next button.
Step 6.
You will now be asked which fields you want to export, these fields
represent  each part of any details you have about a person. Below is an
example;
*. First name.
*. Last name.
*. Email address.
*. Phone number.
*. Home address.
simply put a tick in the box next to the fields you require using the
spacebar, then click the Finish button.
Note:If all goes well you should be rewarded with a dialogue box announcing 
Address book export process has completed or some similar message.

[(Restoring the backuped address book]
To import the backed up address book into a new or different outlook express 
is again straight forward.
Step 1.
First click on File, keys "alt + F" then arrow down to  Import and then
enter on Other Address Book.

Step 2.
Next, you will be asked what type of address book you want to import, select Text File (comma separated values) from the options list by arrowing down to 
it  and then tab  and press the spacebar on the "import button. "

Step 3.
It will then ask you for the location of the address book, tab key to and
press spacebar on the "Browse button", in here do one "reverse tab" which
should place you in the folders and file list. Here use your judgment to
navigate to where you saved the addresses.csv file  and select your backup
file, then tab key and enter on the Next button.

Note: If you are using something like a pen drive or extra backup drive of
some sort and if you know the drive letter of that backup area, it might be "e:, F:, G: etc" then you could simply in the "file location edit box" type 
in the following; e:\addresses.csv" and press the enter key.
The above is only an example, yours could be different.

Step 4.
Now select the fields you wish to import by ticking them with the spacebar
and then simply tabbing too and pressing spacebar on the Finished button.

End of tutorial.



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