[THIN] Re: OT: terminated employees' email addresses

Welll.....
>>>>>>>.  But of course, it requires buying GFI
<Ahem> not quite. You can install GFI MailEssentials for minimum users (Say 
10). Cost of, ummm $200. When you install it, it will tell you you don't have 
enough users, and will disable the Anti-Spam features. *But* it still allows 
the other features - in particular, the SMTP auto-response.

Nick
From: thin-bounce@xxxxxxxxxxxxx [mailto:thin-bounce@xxxxxxxxxxxxx] On Behalf Of 
Evan Mann
Sent: 20 March 2008 18:20
To: thin@xxxxxxxxxxxxx
Subject: [THIN] Re: OT: terminated employees' email addresses

Forward the mail to an alternate user for up to 30 days, no OoO set.  It's then 
comes that users responsibility to notify the people e-mailing the terminated 
employees.

After 30 days, the mailbox is terminated.

GFI Mail Essentials has a really cool feature where you can set an 
auto-response based on inbound e-mail addresses.  You define a receipient's 
e-mail address in GFI (such as the terminated users address) and then you can 
custom edfine the auto-response.  It's a nice alternative to keeping the 
mailbox live and doing OoO.  But of course, it requires buying GFI.  In 
reality, all it does is use an SMTP Event Sink.  So you can do the legwork to 
create the first sink, and then just re-use the code over-and-over again for 
future users.



________________________________
From: thin-bounce@xxxxxxxxxxxxx [mailto:thin-bounce@xxxxxxxxxxxxx] On Behalf Of 
Roger Riggins
Sent: Thursday, March 20, 2008 12:57 PM
To: thin@xxxxxxxxxxxxx
Subject: [THIN] OT: terminated employees' email addresses
Hi all!

I'm curious what processes you use for handling email accounts of terminated 
employees.  We currently just delete their AD account and mailbox, but the CEO 
wants people that send emails to the terminated employee to receive a friendly 
out-of-office type reply with alternate contact info, and it needs to be 
customizable for each employee that a supervisor may want this done for... so a 
single account with one OOO for a bunch of email addresses won't work either.

I'm not comfortable with just changing the password on the account and enabling 
OOO for 30 days. Any ideas are appreciated.

Thanks!


Roger Riggins  |  Network Administrator, Information Technology
Lutheran Services in Iowa
P.O. Box 848
106 16th Street Southwest
Waverly, Iowa  50677
Phone: 319-859-3543
Mobile: 319-290-5687
www.lsiowa.org

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