[SKRIVA] Baltcon - förslag om stadgarna

INTRO TO PROPOSALS FOR BALTCON CONSTITUTION
CHANGES

The Baltcon constitution has worked somwhere between badly and not at
all. This attempt to fix it mainly deals with re-arranging the board. The
idea is to have a system where anyone in the board can act for the
Baltcon society, while the board as collective can intervene if needed. A
act on your discretion, under supervision, sort of. Also, regulation about
subsidising con trips is removed, as irrelevant in today's world; how to
define membership on Finncon with no formal membership fee, is here
solved in a way similar to fan funds. All CHANGES IN CAPS.
  The old constitution is at:
http://groups.google.com/group/rec.arts.sf.fandom/msg/863773552d5de2
93
(After the heading Baltnews 2, in the second half of this rather long page, 
and ending at the heading "Ballot for Baltcon 1995".)
  This is difficult stuff, though, and all comments are welcome. It's by no
means certain that my humble suggestions are the best imaginable.
  Please spread this around!

--Ahrvid Engholm

Constitution of the Baltic SF Convention Society

Purpose

1. The purpose of the Baltic SF Convention Society is to arrange one
science fiction convention in the Baltic area every year.

Selecting Procedures

2 The convention shall be arranged every second year by a country from
an East Zone (Estonia, Latvia, Lithuania, Russia and Poland), and every
second year by a country from a West Zone (Denmark, Finland, Norway,
Sweden and Germany).

2.1 People wanting to arrange a convention shall form a committee and
send a bid to the board OR A BOARD REPRESENTATIVE of the
society no later than the last day of December one year before the
convention year. The bid shall in the English language describe: a) name
of the convention, b) site for the convention, c) dates for the convention,
d) names of the chairman, secretary and treasurer of the committee, as
well as names the other committee members engaged upon bidding time,
e) fees for attending membership and supporting membership in the
convention.

2.2 No later than the last day of February the board shall announce the
contenders for the next Baltic sf convention and issue a ballot in English
containing a) to e) in the bid. This ballot is free for any one to reproduce, in any language, and it shall have a voting deadline that is the Saturday of 
the Baltic sf convention of the year the year the ballot is issued. IF
THERE IS NO BID, RULE 2.5 TAKES OVER.

2.3 Votes shall be counted according to the Australian system: each
voter puts his alternatives in order of preference with numbers 1, 2, 3
and so on. If one alternative gets more than 50% of the votes in the first
count it wins. If not, the votes of the least  popular alternative are
redistributed based on preference 2 among the remaining alternatives
and a new count is done. If one alternative now has more than 50% of the
votes, it wins. If not, the votes of the least popular alternative remaining 
are redistributed based on preference 3 among the remaining alternatives
and a new count is done. This process is repeated until has more than
50% of the votes.

2.4 Any one who is a attending or supporting member of the convention
the year the vote takes place has the right to vote. Votes shall be
personally signed, and no proxies are allowed.  2.5 The votes shall be
sent to the board or to local representatives of  the Baltic  SF Convention
Society, or collected during the Baltic SF Convention of the year the
voting vote takes place. The board shall count the votes, as well as
decide any issues concerning the status of votes. Counting shall take
place immediately after deadline.

2.5 IF THERE IS NO BID THE BOARD OR A BOARD
REPRESENTATIVE SHALL INVESTIGATE OPTIONS FOR THE
YEAR'S BALTCON AND IS EMPOWERED TO APPOINT THE
BALTCON.

The Board

3. The board consists of three people from the Baltic sf convention of the
year the voting takes place, and three people from the Baltic sf
convention the year before. They are the chairman, secretary, treasurer of
the two committees, but both committees may within themselves select
other representatives as long as they are no more than three. EACH
BALTCON BUSINESS MEETING SHALL ALSO ELECT A
REPRESENTATIVE TO THE BOARD, WITH A MANDATE OF TWO
YEARS.

3.1 The chairman of the Baltic SF Convention the year the voting takes
place is also the chairman of the Baltic SF Convention Society, the
secretary of the convention the year before is also the secretary of the
Baltic SF Convention Society, and the treasurers of the two committees
works as East Zone treasurer and West Zone Treasurer. The chairman
shall represent the Society and his vote counts as two in the board in
case of ties in board voting. The secretary shall keep files of
correspondence and all other paper connected with the Society. The
treasurer shall deal with economic issues in each Zone. ANY SINGLE
MEMBER OF THE BOARD HAS THE POWER TO TAKE
INITIATIVE AND ACT FOR THE SOCIETY AS A BOARD
REPRESENTATIVE, PROVIDED THE BOARD IS KEPT
INFORMED, AND THE BOARD MAY INTERVENE IF NEEDED.

3.2 The board decides its own procedures for how to work, as long as
they are democratic. BOARD MEETINGS AND DECISIONS CAN GO
THROUGH ELECTRONIC MAIL, OR SIMILAR MEANS. ALL
ISSUES NOT OTHERWISE COVERED IN THIS CONSTITUTION
MAY BE DECIDED BY THE BOARD.

3.3 The mandate of the three board members from the previous
convention expires as soon as a Baltic convention is over, and three
board members from the new Baltic convention being voted winner take
place in the board. THE MANDATE FOR THE UP TO TWO
BUSINESS MEETING BOARD MEMBERS RUNS TWO YEARS FOR
EACH (COUNTED FROM THEIR MEETING OF ELECTION UNTIL
THE BALTCON TWO YEARS HENCE IS OVER).

Business Meeting, Memberships and Local Representatives

4. ON EACH BALTCON THERE IS A BUSINESS MEETING. IT
SHALL: REVIEW ACTIVITIES AND DISCUSS BALTCON ISSUES,
ELECT A BOARD REPRESENTATIVE, MAKE AND DECIDE UPON
INITIATIVES (BY 2/3 MAJORITY IF IT MEANS OVERRULING A
BOARD DECISION), DEAL WITH THE CONSTITUTION (SEE 5).

4.1 A member of the Baltic SF Convention Society has the right to vote
and is one who in the last period has paid the fee for attending or
supporting membership for a Baltcon, or who has been a guest at such a
convention, or who has had a free membership.

4.2 FOR CONS WITH NO MEMBERSHIP FEE, E G FINNCON,
BEING PRESENT ON THE CON AND BEFORE THAT HAVING
BEEN ACTIVE IN FANDOM FOR AT LEAST 12 MONTHS
CONSTITUTES MEMBERSHIP.

4.3 Anyone approved by the board may become a LOCAL representative
for the Baltic sf convention, with the duty to spread information, spread
voting ballots and collect votes.

4.4 Each bidding or arranging committee may also appoint one local
representative each.

4.5 Local representative should live at least 50 kilometres apart.

4.6 The board also has the right to cancel appointments of local
representatives.

Changing the Constitution

5. Anyone who want to change the constitution shall send a letter with
the proposition to the board. The proposition shall be published
WIDELY IN BALTIC FANDOM, AS EARLY AS POSSIBLE, AND
THE NEXT BUSINESS MEETING DECIDES WITH AT LEAST 2/3
MAJORITY FOR A CHANGE TO GO THROUGH.


--
ahrvid@xxxxxxxxxxxx/ahrvid@xxxxxxxxxxx/tel 073-68622[53+mercersdag]
Pangram för 29 sv bokstäver: Yxskaftbud, ge vår wczonmö iqhjälp!
Gå med på SKRIVA! http://www.skriva.bravewriting.com
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