[samscommunity] Guidelines for Access to Student Records

MESSAGE FROM ST. ANDREWS MIDDLE SCHOOL:


September 8, 2008            

Richland One’s Annual Notice of Parental Guidelines 
for Access to Student Records

Parents need to be aware of their rights to review their child’s
school record.  

Richland One is providing the following information to parents and
students in compliance with federal guidelines as set forth by the U. S.
Department of Education regarding access to student records and rights
to privacy.  These FERPA guidelines are printed in the Richland One
student handbook which is provided to each student at the beginning of
the school year. 

Who has access to students’ records?
The Family Education Rights and Privacy Act (a federal law commonly
referred to as FERPA) and the Richland One policy on privacy of student
records give parents certain rights involving their child’s school
records. If a student is more than 18 years old, these rights belong to
him/her. 

The only other people who have the right to see these records are
school officials with a legitimate, educational interest for examining
the records and certain governmental agencies.   In emergencies,
information from the records may be given to hospitals, law enforcement
or emergency medical personnel. 

How can parents gain access to students’ records?
You have the right to look at and review these records within 45 days
of submitting a written request to do so. You should write the
principal, stating which records you wish to see. The principal will set
up a place and time for you to do this. 



What can parents do if incorrect information is in a students’
record?
If you find anything in these records you believe to be false or
misleading, you may ask that they be changed. You should again write the
principal, stating what you want changed and why. 

If the district decides not to make the changes requested, it will
notify you of your right to a hearing on the matter and of the
procedures for the hearing. 

What other rights do parents have under FERPA? What rights do district
personnel have under FERPA?
You also have the right to give your approval for the release of
personally identifiable information in your child’s records, although
FERPA permits some information to be released without your consent. For
example, a school official may see your child’s records if that
official needs to, as part of his/her job. 

Also, the district will release your child’s records to another
school district, without your consent, if your child plans to or is
trying to enroll in that district. 

How parents get more information about FERPA and their rights?
If you would like to see your child’s records, please call the school
to make an appointment with the principal or guidance counselor, who can
help you understand and interpret information in the records. 

If you think Richland One has not acted as it should under FERPA
requirements, you may send a letter of complaint to: 

Family Policy Compliance Office 
U.S. Department of Education 
600 Independence Ave., S.W. 
Washington, DC 20202-4605 



============================================== 
 Richland County School District One provides 
employee e-mail access for administrative and 
instructional uses only. E-mail correspondence 
to/from Richland County School District One is 
 considered public information and is subject 
to release under the South Carolina Freedom Of 
   Information Act or pursuant to subpoena. 
============================================== 

---------------------------------------------------------------
St. Andrews Middle School General Information:

School Phone Number:  (803) 731-8910 
Fax Number: (803) 731-8913
Principal's Secretary: Mrs. Doctor 731-8910

Principal: 7th Grade Administrator: Mr. Richardson 731-8910
Assistant Principal: 6th Grade Administrator: Dr. Holmes 750-4034
Assistant Principal: 8th Grade Administrator: Ms. Broome 750-4032
School Resource Officer: Deputy Wilson 750-4076

6th Grade Guidance Counselor: Ms. Dunning 750-4030
7th Grade Guidance Counselor: Ms. Shealy 750-4029
8th Grade Guidance Counselor: Ms. Hatcher 750-4036

Curriculum Resource Teacher (CRT): Ms. D. Muhammad 750-4031
Attendance Office: Ms. Jennings 731-8912
Database Specialist: Ms. Spencer 750-4027


School Nurse: 750-4028
School Cafeteria: 731-8914  
Media Specialist (Library): Ms. Black 750-4072

St. Andrews Middle School Webpage:
http://sams.rcsd1.org

SAMS Discussion List Archives (All Messages Submitted):
http://www.freelists.org/archives/samscommunity/

SAMS Discussion List Webpage:
http://www.freelists.org/webpage/samscommunity

Richland County School District One Webpage:
http://www.richlandone.org

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