[sac-board] Re: Sentinel and more potty talk

On Sat, 27 Dec 2003 11:25:53 -0700, Steve Coe wrote:

> Hello board;

> Well, as my last official act as Vice President, I would like to
> discuss the portapotty.  There are two parts to this discussion.  I
> have the paperwork (the bill) for December and we need to pay that,
> I will get it to the incoming treasurer at the club meeting.  Or I
> can mail it to Paul if necessary.

Please confirm with Jack that the check I wrote at the SAC Christmas
party covers this bill and that the check has been mailed.  Please
send this bill to me for the club records.

> On Az-Observing we have had several folks discuss the fact that they
> would like to try Sentinel again for some clear weather for January
> 16-17.  I do not wish to drain the SAC budget to pay for a
> portapotty at Sentinel for weekends that are not THE Sentinel Star
> Gaze.  However, it is very convenient.
>
> Maybe, a compromise would be to ask for donations and have the club
> pay the bill and have people who show up put a little money in the
> pot (sorry) to help with the cost.
>
> Jack Jones, do you have any idea if the weather is bad, how close to
> Friday can we cancel the order and still not have to pay the
> company?  Is there a "restocking" fee?
>
> I am also more than willing to hear that "enough is enough" and that
> only a small portion of the club members are benefiting from this
> "luxury".  I can understand that input.  If 4 or 5 of us were
> willing to put 20 dollars into this, I would certainly be willing to
> start that ball rolling.  I think we can make something work.

This is definitely something for the new board to consider, but
funding a monthly port-a-pottie at sentinel from SAC funds is NOT
supportable.  While the $20 from five people would be cheaper than the
gas used, it might be cause a possible bad feelings between those
paying an those using the "free" port-a-pottie.  We would need to
address this issue to begin with rather than let it grow.  The
port-a-pottie should be free for all ateending to use and request a
donation for the continued availability (a sign near the port-a-pottie
could say who to give the money to, as a bucket could result in
missing money on a windy night).

Perhaps SAC could "seed" a Sentinel port-a-pottie fund, the first time
paid by SAC.  Then collect a $5/$10/$20 donation from those showing
up.  The money would go to the next session at Sentinel.  If not
enough money is collected, then no port-a-pottie is ordered for the
next session.  Excess funds are rolled to the next session.

This fund would NOT be collected at the Sentinel-Schwaar Star Gaze.

Apparently Jack ordered the port-a-pottie on Wednesday and it was
delivered on Thursday (for just a Saturday session).

        -Paul

    (I should be out-of-town right now, but for family illnesses.
     I'll return by the 4th.)

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