[sac-board] Re: Marathon - wrapping it up

On Sat, 27 Apr 2002 22:31:59 -0700, AJ Crayon wrote:

> 
> Paul, I've finally got the awards organized in some semblance of order -
> order at least from my point of view, and I'd like to cover a number of
> topics with you as treasurer.
> 
> First SAC pays Name Plate for complete order and either individual or
> club reimburses SAC treasury.  This was done last year and it seemed to
> work better than individuals and clubs pay Name Plate directly.  I have
> two copies of each invoice, one for you and one for the payee.
> Unfortunately the invoices have Peggy's address, not yours.  So I'm
> going to include a letter of congratulations and an explanation that
> payment be sent to you and have your address prominently displayed.
> Will have to let Peggy know because some checks may still go to her.
> 
> I supply the certificates at no charge; the parchment paper cost less
> than 10 cents per page.  Also I pay for all postage - before and after
> the marathon.
> 
> The more unique situations will be discussed first.
> 
> Sun City West Astronomy Club, one first place and one certificate, they
> are on summer hiatus until September 24th.  I'll try to contact Jim
> Crissman, president, to see if they can pay before September.  Invoice
> $9.19.
> 
> Mark Blackford, from Sydney, Australia, second place; I'd like to
> propose SAC pay for plates for observers outside the North American
> continent.  We occasionally get some from Canada or Mexico and they
> would be expected to pay instead of SAC.  This would, pretty much, be an
> unwritten rule that may not always be followed.  He is only one in this
> situation in all of the Marathons.  Invoice $9.19.
> 
> Ken Sikes, first place, award billed on SAC invoice.  I didn't know
> until to late that Ken wasn't a member.  I'll discuss with him so he
> understands what's happened and expected to happen.  Invoice $9.19.
> 
> SAC, first place for Steve Dodder.  Invoice $9.19.
> 
> Wade Holguin, second place.  Invoice $9.19
> 
> Michael Evans, first place.  Invoice $9.19.
> 
> TAAA, one first place and one certificate.  Invoice $9.19.
> 
> EVAC, I'll present awards and invoice at their May 8th meeting.  Invoice
> $45.94.
> 
> The total for all invoices is $110.27.  Please check my addition.
> 
> I have addresses for mailing from the list they turned in.
> 
> Comments?  Suggestions?

I have no problem with approving this.  As I mentioned to AJ separately,
the novelty of sending award to Australia is such that I would approve of
SAC paying for that one.

Ho do the rest of the officers feel?

On a diffent note:  next year, and following, could you get some kind of
commitment from the participants about the award, say attach a cover
letter to the observing form?  The participants who are not sponsored by
their clubs will have to hand in $10 to get the plaque, otherwise we just
mail them a certifique.  When the individuals are handing in their forms,
we should pretty much know what the 1st, 2nd, and 3rd place totals are, so
they can decide at that point whether they want the plaque or not.  After
the plaques been ordered is not the time to be asking.

        -Paul

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