[sac-board] Re: EVAC's Position on Combined Meetings

Sorry to make waves.  

I'm done with the idea. It WAS a simple idea, only intended to make two
meetings incredible with the ability to afford flying someone in with our
combined resources and our larger venue at the planetarium.  That's it.
Period.

Forget I started it.

Howard: I'll forward you some ideas/email addresses for speakers in a bit.

Regards,
Jennifer Polakis, VP
Saguaro Astronomy Club

-----Original Message-----
From: Steven Aggas [mailto:slaggas@xxxxxxx]
Sent: Tuesday, March 08, 2005 9:21 AM
To: kellerjt@xxxxxxxxxxxxxx
Cc: tpolakis@xxxxxxx; howmad1@xxxxxxx; amst@xxxxxxx;
sac-board@xxxxxxxxxxxxx
Subject: EVAC's Position on Combined Meetings


Sorry Guys, but this is not as I requested.  I had in several emails made my

position clear, but let me restate it.

EVAC has planned dates up until August at EVAC's new home, Gilbert Public 
Library, period.  I am not entertaining any changes to that given our press 
release to the public, who will not, or is expected to, chase us around the 
Valley.

Given that I have changed venues for the John Dobson meeting for the reason 
mentioned above and its better lighting to keep JD on topic, this will free 
up the Planetarium usage allowed EVAC.  If SAC thinks that GPL is too far 
for SAC to drive for the November meeting, (referencing the offer I made to 
accommodate a larger crowd for SAC) and ASC is booked, I would consider a 
different venue for a combined EVAC/SAC meeting for Don Machholz November 
meeting IF I approve of its location.

I will not have EVAC offsite two meetings in a row in order to keep 
continuity with our audience.

I have mentioned several times that I will not set a precedent of combining 
all meetings that happen to conflict with SAC.  EVAC is separate and equal 
and I will take EVAC through this period of change as we settle into our new

home.

Howard, please accommodate this request.

To be very clear:
1.  EVAC will meet at GPL on May 20th.  Howard, please provide a speaker for

EVAC.
2.  If GPL is too far for SAC on the November 16th meeting for Don Machholz,

then I must approve the venue that SAC clarifies.  If I don't approve, EVAC 
will meet at GPL and we will need a speaker.
3.  September 16th can be a combined meeting if it is at ASC.  This is 
pretty much as far west as I expect EVAC members will travel.  Additionally,

with the Diamondbacks playing against Colorado, parking will be $5.00, 
unless ASC validates.  This is something the Parking Garage discourages ASC 
from doing on main events nights.
4.  EVAC's Planetarium use is available at this time for the month's of 
October or December.  Howard, if you are able to schedule a fun planetarium 
show for either of these months, it would be appreciated.

Regards,

Steven Aggas
President
East Valley Astronomy Club


>From: "Keller, Jennifer T." <kellerjt@xxxxxxxxxxxxxx>
>To: "'Steven Aggas'" <slaggas@xxxxxxx>
>CC: tpolakis@xxxxxxx, howmad1@xxxxxxx,   "Albert Stiewing (E-mail)" 
><amst@xxxxxxx>,   "'Sac-Board (E-mail)" <sac-board@xxxxxxxxxxxxx>
>Subject: RE: Combined Meetings
>Date: Mon, 7 Mar 2005 11:09:34 -0800
>
>Steven, Howard, Al, SAC, et.al:
>
>So, if the world were perfect, I think this is what we're shooting for?:
>
>May 20th Brent Archinal at EVAC's planetarium joined by SAC.
>
>September 16th Famous Mystery Speaker at SAC's planetarium joined by EVAC.
>
>November 18th Don Machholz at someplace midway between SAC/EVAC with a
>larger seating capacity than SAC's regular meeting place.
>
>I'll work in that direction--the rest of this psycho babble is what lead up
>to this and why these things may or may not happen.
>
>Howard--you need to firm things up with Christine--then May will be 
>settled.
>(Also with regard to expense?  SAC's out of town honorarium is $75., I'd
>like to see EVAC pay him an honorarium as well instead of paying l/2 of
>SAC's expenses.)
>
>November SAC has Don Machholz.  Our treasurer is exploring a greater
>capacity venue at Grand C. U. and we are keeping in mind your Gilbert site
>(is that GPL?).  Our plan is to bring it up to our membership at our March
>25th meeting when we have all the facts and numbers available.  I'll look
>into something here at the bank or public library downtown Phoenix as well.
>(My concern is the drive to Gilbert for SAC's West siders). SAC is paying
>his flight/honorarium ($360) Would EVAC pay half the total expense if we
>also had to pay for a venue?  If we find a free place, would EVAC pay half
>of the $360?
>
>So I'll not know anything firm until after March 25th regardless.  Can you
>wait until then for an answer?  If that's not possible, go ahead and 
>exclude
>Gilbert as an option for Don Machholz on November 18th.
>
>The Science Center was already booked by a private party for the November
>date when I asked over a month ago!
>
>I'll know today, (hopefully) if I'll have the speaker for August or
>September.  If he does not have a preference, I'll plead for September. I
>need to hear back from my intended speaker and also need to get back with
>Christine Shupla to ensure she received approval as well.
>
>I understand Howard was thinking to our May 20th mutual meeting as a mutual
>SAC/EVAC on your planetarium date.  We spoke with Christine briefly last
>Friday.  I've already booked Brent Archinal for that date, I'm positive 
>he'd
>be worth the drive to the planetarium by both clubs.  He works at the USGS
>piecing together and interpreting photos from the rovers, Cassini/Huygens,
>and has authored the fairly recent Clusters Book--a definitive compilation.
>He's a great speaker with enough information to interest everybody.
>
>Let me know if you think May would work for your planetarium date for a
>joint meeting with SAC and with Brent Archinal.
>
>I'll work on my Sept. speaker (oh please oh please oh please), and a mutual
>mid-way venue for Machholz.
>
>Jennifer, VP
>SAC
>work# 602 378-2496
>home # 480 967-1658
>
>
>-----Original Message-----
>From: Steven Aggas [mailto:slaggas@xxxxxxx]
>Sent: Monday, March 07, 2005 11:09 AM
>To: kellerjt@xxxxxxxxxxxxxx
>Cc: tpolakis@xxxxxxx; howmad1@xxxxxxx
>Subject: RE: Combined Meetings
>
>
>Hi Jennifer, thanks.
>
>You mentioned some time ago that in November you have a speaker that would
>bring a good sized crowd, but you may have already spent the Planetarium
>usage on Aug or Sept.  I would like to extend to you and SAC the combined
>meeting for November using the GPL Assembly Room.  As I still need to
>reserve the room, but can't as of yet, the exact date will not be known for
>2 months, I will try for 11-18-05, 19th if things don't work out.
>
>As for your speaker for Aug or Sept, Sept is better as I have already
>reserved our Assembly room for Aug 20th (not 19th) eliminating a conflict
>date with SAC.  This was done because someone else reserved the room before
>we could, but it worked out well.  I don't want to take EVAC "offsite" from
>the GPL until after August as I have sent a Press Release to most major
>Newspapers regarding our new home and we must be there while the new 
>"local"
>
>residents find us.
>
>Let me know if the November meeting is still something you would like to 
>do,
>
>as well as, the Sept. Planetarium meeting.
>
>Regards, Steven.
>
> >From: "Keller, Jennifer T." <kellerjt@xxxxxxxxxxxxxx>
> >To: "'Steven Aggas'" <slaggas@xxxxxxx>, howmad1@xxxxxxx
> >CC: "'tpolakis@xxxxxxx'" <tpolakis@xxxxxxx>
> >Subject: RE: Combined Meetings
> >Date: Mon, 7 Mar 2005 08:56:04 -0800
> >
> >The intention is to pool resourses to afford a couple out of state 
>speakers
> >a year--Probably limiting it to our one meeting each at the planetarium.
> >That is it. Period.
> >
> >Jennifer.
> >
> >-----Original Message-----
> >From: Steven Aggas [mailto:slaggas@xxxxxxx]
> >Sent: Friday, March 04, 2005 6:13 PM
> >To: howmad1@xxxxxxx; kellerjt@xxxxxxxxxxxxxx
> >Subject: Combined Meetings
> >
> >
> >Howard and Jennifer,
> >
> >I know you'll be working together to resolve the meeting conflicts, but I
> >do
> >
> >not think that it sets the precident that I want for future Presidents of
> >EVAC.  Even though there may be conflicting dates, I need to maintain the
> >distincness of EVAC.
> >
> >I can see the shared meeting of Aug 19th and November, due to each club
> >with
> >
> >an issue that the other can help out with.  Outside of that, I need to
> >maintain the identity of EVAC during this period of change.  If there is
> >anything that can solidify Aug 19th at the Planetarium,we could combine.

>I
> >will work to get our meeting room for November to help SAC, so we can
> >combine again.
> >
> >Please send to me for review the details from tonight's meeting.
> >
> >Thanks, Steven.
> >
> >
>
>

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