[sac-board] Re: Board Meeting tonite?

On Fri, 10 Oct 2003 18:45:47 -0700, Jeff Hopkins wrote:

> >
> >Because PDF files are suitable for printing, not web pages.  And no one
> >has made the effort.
> >
> >     -Paul
> 
> First .pdf'd are very suitable for web pages and second the .pdf can 
> be easily converted to test to put on just as html. I'll be have to 
> send it to you in that format so you can put it on the club site.
> 

Using PDF as web pages is considered to be a poor-design.  It means the
web designer is too lazy to create a web page.

If you want to convert a PDF file, it's best to start from the original
source file rather than doing a cut-and-paste.

Here's the source TeX file:

%%%
\bigskip
\BigTitle={Constitution and Bylaws}
\MedTitle={of the}
\BigTitle={Saguaro}
\BigTitle={Astronomy Club}

\let\itemii=\itemitem
\def\itemiii{\par\indent\indent \hangindent3\parindent \textindent}
\def\itemiiii{\par\indent\indent\indent \hangindent4\parindent \textindent}

\bigskip\centerline{\slightlylargerbold Approved August 23, 2002.}

\bigskip\noindent{\bf Article I\hskip.5\parindent Name of the 
Organization}\smallskip

The name of this organization shall be the Saguaro Astronomy Club.

%In these bylaws, the letters SAC shall stand for the Saguaro Astronomy
%Club.

\bigskip\noindent{\bf Article II\hskip.5\parindent Purpose of the 
Organization}\smallskip

The purpose of this organization shall be to further the education of
its members and the public in astronomy and related physical sciences
by:\smallskip

\item{A.} Conducting public lecture programs, public field seminars in
astronomical observing practice, and public instruction in
astronomical telescope construction;

\item{B.} Promoting fellowship among and providing the means of
exchanging scientific information between individuals having a common
interest in astronomy;

\item{C.} Promoting organized scientific research and related activities
among its members;

\item{D.} Developing and maintaining a free lending library of
scientific information and educational material for the use of its
members and the public.

\bigskip\noindent{\bf Article III\hskip.5\parindent Business Activities of the 
Organization}\smallskip

This organization is one which does not contemplate financial gain or
profit to the members thereof and is organized solely for nonprofit
purposes.  The following issues of the organization shall be by
consent of a majority of the voting members:\smallskip

\item{A.} Acquiring or disposing of right, title, or interest in real
property with a valuation in excess of \$100.00;

\item{B.} Incurring financial obligations in excess of the
organization's capacity to pay given the current dues or yearly
revenues;

\item{C.} Amending, adopting or repealing the Articles of the
Constitution and the Bylaws;

\item{D.} Dissolution of the organization when such action is taken and
after paying or adequately providing for the debts and obligations of
the organization, the remaining assets shall be distributed to a
nonprofit fund, foundation or corporation that is organized
exclusively for educational and/or scientific purposes and which has
established its tax-exempt status.

\item{E.} Spending more than \$200.


\bigskip\noindent{\bf Article IV\hskip.5\parindent Membership}\smallskip

\item{A.} Membership in the organization:

\itemii{1.} Any person who is willing to subscribe to the Articles
of the Constitution and Bylaws of this organization shall be
qualified for membership subject to the governing bylaws and
conditions specified therein.

\itemii{2.} There shall be no limit to the total number of members.

\item{B.} Application for membership.

\itemii{1.} Application for membership shall be made to the Board of
Directors.% or their designate.

\itemii{2.} No application will be accepted unless accompanied by
all dues applicable.

\item{C.} Classification of membership.

\itemii{1.} Classification of membership shall be as follows:

\itemiii{a)} Regular

\itemiii{b)} Family

\itemii{2.} Special and Honorary memberships give no privileges unless
recipient is also a member in good standing.  They are defined as
follows:

\itemii{}{\bf Charter\--- }Special recognition of all members present and
accounted for at the first regular business meeting

\itemii{}{\bf Honorary\--- }By approval by a majority of the membership, a
person or organization that has made an outstanding contribution to
the science of astronomy (or related fields) or to the organization,
may be awarded an honorary membership: a classification that provides
for recognition and club benefits, but with restricted services.

\bigskip\noindent{\bf Article V\hskip.5\parindent Form of Government}\smallskip

\item{A.} Form of Government:

\item{}\indent The government of this organization shall be invested in a Board 
of
Directors and a General Assembly of all members with respective powers
as defined in this constitution.\smallskip

\itemii{1.} The Board of Directors shall consist of five members.
Five (5) administrative officers and shall be in charge of the
supervision and conduct of all business of this organization, to raise
funds in any manner not inconsistent with policy established in the
bylaws, to recommend amendments to this constitution and perform all
other functions, incident to the proper conduct of this organization.

\itemii{2.} The General Assembly of all members shall consist of all
members whose dues are paid for the fiscal period or prorated portion
thereof regardless of their membership classification.  The body shall
be presided over by the President and shall have invested in it the
power to amend this constitution, to establish the amount of dues and
monetary policy of the organization, and to approve or disapprove by
simple majority the actions of the Board of Directors.
\smallskip

\eject
\item{B.} Administrative Officers\--- Tenure of Office and Elections

\itemii{1.} Officers:

\itemii{}\indent The five (5) elected officers of this organization on shall be:

\itemiii{}$\bullet$ President

\itemiii{}$\bullet$ Vice-President

\itemiii{}$\bullet$ Secretary

\itemiii{}$\bullet$ Treasurer

\itemiii{}$\bullet$ Properties Director
\smallskip

\itemii{2.} Qualifications:

\itemii{}\indent They shall be members in good stand standing and
shall be 18 years of age or older at the time of taking office.
\smallskip

\itemii{3.} Period of office:

\itemii{}\indent Officers shall serve a period of one (1) year and/or
until their successors are elected.  No member shall be eligible for
more than two (2) consecutive terms in the same office.
\smallskip

\itemii{4.} Nominations:

\itemii{}\indent Nominations for officer positions shall be opened at
the October business meeting and shall be publicized in writing prior
to the November business meeting.  Nominations will be closed with the
start of elections at the November meeting.

\itemii{}\indent Any member may nominate qualified members for office
provided prior consent of the nominees has been given.  Qualification
of the nominees shall be validated by the Secretary.
\smallskip

\itemii{5.} Elections:

\itemii{}\indent Officers shall be elected by a simple majority of the
General Assembly present at the November business meeting. Voting will
be done by secret ballot.  Single nominees for office may be affirmed
to the position by a majority ``yes'' vote.  All ballots shall be
saved until the installation of officers at the January meeting and
the ballot counting will be done by a committee.  In the case of a
tie, the election shall be determined by lot.

\itemii{}\indent The position of any officer who is absent from three
successive Business Meetings and/or Board Meetings shall be declared
vacant unless such absences are excused by the Board.
        
\itemii{}\indent A vacancy occurring in any office shall be filled by
a majority vote of the members present at the next business meeting.
Notice of such election shall be presented to the membership at least
one week prior to the special election.
        
\itemii{}\indent A special officer may be appointed by the Board of
Directors for a specific task subject to approval by the General
Assembly. Such special officer may be appointed for any task of
special interest to the organization. Their term of office shall be
for a specified time, in no case to exceed one year.
\smallskip

\itemii{6.} Duties of the Board of Directors:

\itemiii{a)}Duties of the President shall be:

\itemiii{}\indent The President will see that the other officers of
the organization conduct their offices properly.  He will also
provide the leadership necessary to maintain a smooth-running
organization.

\itemiii{}\indent He will preside at all meetings of the General
Assembly and the Board of Directors.  Pursuant to these duties he
shall be responsible for finding a suitable meeting place whether for
General or Special Meetings.

\itemiii{}\indent He will propose club policies and goals to be
approved and implemented by the Board of Directors.  He will be one
of two (2) officers (the other being the Treasurer) with check signing
privileges.  Committee chairmen will be accountable to the President.

\itemiii{}\indent He shall, with the Treasurer and under the
authorization of the Board of Directors, execute all legal documents
In the name of the organization.
\smallskip

\itemiii{b)}Duties of the Vice President shall be:
        
\itemiii{}\indent The Vice President shall serve in the President's
place in the event the President is absent or unable to serve for
any reason.
                
\itemiii{}\indent He will be in charge of club programs and both
general club publicity and program publicity.  He will be the one to
whom other board members report the lines of communications between
the President and the Board.

\itemiii{}\indent He shall serve as chairman of the program and
activities committee and shall in the execution of this duty, be
responsible for coordinating and scheduling the following:
\smallskip

\itemiiii{(1)}  General business meetings and the program agenda;

\itemiiii{(2)}  Club activities such as star parties, etc.
\smallskip

\itemiii{c)} Duties of the Secretary shall be:

\itemiii{}\indent The Secretary will be custodian of all official
documents and records of the organization and shall, with the
President when properly authorized, execute all legal documents in the
name of the organization and shall perform other duties delegated to
her/him:

\itemiii{}\indent He shall record the minutes of all meetings of the
General Assembly and the Board of Directors and shall at the next
succeeding business meeting of the General Assembly, read back all
pertinent minutes of all meetings of the General Assembly and Board of
Directors occurring from the time of the last regular business
meeting.
        
\itemiii{}\indent He will be official correspondent with other
clubs, organizations, etc.  He will be responsible or appoint
responsibility for the publication of the club newsletter.
\smallskip

\itemiii{d)} Duties of the Treasurer shall be:

\itemiii{}\indent The Treasurer will be responsible for presenting a
proposed budget; will be in charge of ways and means; will handle club
capital, checking account and may sign checks; will collect membership
dues, process subscriptions and provide an official membership list
for publication; will be in charge of membership application forms and
club information sheets.
\smallskip
        
\itemiii{e)} Duties of the Properties Officier shall be:

\itemiii{}\indent The Properties Officer will be in charge of all real
properties including the observing site(s), club library, and club
instruments; will be the host for the regularly scheduled star parties
or responsible for delegating the role; will be in charge of club
keys.
\smallskip

\item{C.} Committees

\itemii{1.} Creation:

\itemii{}\indent All officers will have the authority to appoint
committee chairmen as they deem necessary to delegate those
responsibilities they so choose to delegate.\smallskip

\itemii{2.} Committee Membership:

\itemiii{a)}All committee chairmen will have the authority and power
to select committee members from the organization's membership.

\itemiii{b)}The chairman and members of any standing or special
committee may have their appointment revoked by a successful vote by
the Board of Directors given proper cause.\smallskip

\itemii{3.} Committee Types:

\itemiii{a)}Special Committee: A special committee may be formed to
accomplish a specific task.

\itemiii{}\indent It can be created normally, as defined above, or may
be created by a successful motion from the membership at a regular
business meeting.

\itemiii{}\indent This committee is disolved upon completion of the
assigned task, or sooner, upon a successful motion from the
membership.\smallskip

\itemiii{b)}Standing Committee: A standing committee perform an
ongoing task until disolved by the Board of Directors.\smallskip

\item{D.} Common Duties of Board Members

\itemii{1.}All officers who serve as administrative officers,
Directors, committee chairmen, or committee members shall be required
to attend all appropriate meetings when scheduled by the organization.
When unable to attend, a member may appoint another voting member to
attend the meeting in his place.

\itemii{2.}The chairman or representative must attend all Board of
Directors meetings to advise and report about the committee's status.

\bigskip\noindent{\bf Article VI\hskip.5\parindent Expulsion of Members and 
Impeachment of Elected Officers}\smallskip

\item{A.} A member may be dropped or expelled from the Saguaro
Astronomy Club for any of the following reasons:

\itemii{1.} Non-payment of dues.

\itemii{2.} Willful misuse of organization property.

\itemii{3.} Willful disregard for his own safety or the safety of
others while on organization sponsored activities.

\itemii{4.} Conduct detrimental to the Saguaro Astronomy Club.

\item{B.} Any member subject to expulsion will be granted a hearing
before the Board of Directors.

\item{C.} Elected officers and committee chairmen may be impeached and
removed from office for any of the above reasons or for misconduct or
neglect of duty while in office.

\itemii{1.} Any Officer subject to impeachment will be granted a
hearing before the remaining Board of Directors, but impeachment and
removal from office can only be made by a two-thirds vote of the
General Assembly.


\bigskip\noindent{\bf Article VII\hskip.5\parindent Meetings}\smallskip

\item{A.} General business meetings shall be held at least once every
two months.

\item{B.} Committees shall meet at least once every three months.

\item{C.} Board of Directors shall meet at least once every three
months.

\item{D.} Quorum and Order of Business:

\itemii{1.} The General Assembly shall establish their own rules of
procedure except as provided for in the Constitution and Bylaws.

\itemii{2.} A minimum of five (5) voting members is required to
conduct business.

\itemii{3.} Election of officers, an amendment to this Constitution,
or a matter of expulsion or impeachment will be given priority over
all other orders of business.

\itemii{4.} Any matter requiring a vote carried over into a
subsequent meeting will receive priority of business at that meeting.

\eject\bigskip\noindent{\bf Article VIII\hskip.5\parindent Moneys and 
Properties}\smallskip

\item{A.} Moneys and Properties

\itemii{1.} All moneys will be kept in an account accessible by only two
(2) signees:

\itemiii{a)}The President and

\itemiii{b)}Treasurer

\itemii{2.} The Treasurer shall be responsible for keeping these
moneys in an account and shall make periodic reports of account
balances.

\itemii{3.} All moneys will be used in accordance with Article II.

\itemii{4.} In the event of unforeseen or emergency circumstances, in
support of previously approved activities, the board may approve
spending up to a maximum total of \$500, with notification of the
membership at the next club meeting.

\item{B.} Dues.

\itemii{1.} A schedule of annual dues prepared by the committee
headed by the Treasurer and accepted by the General Assembly shall be
added to the bylaws.  This schedule will be reviewed for possible
revision at the end of each fiscal year by the Treasurer or at any
other time that is deemed necessary by the Board of Directors or a
majority of the General Assembly.

\itemii{2.} Annual dues shall become due and payable at the
beginning of the fiscal year.  New members joining at other times will
be charged on a prorated basis based on the quarter the application is
accepted as shown:

\smallskip
\itemii{}\vbox{\advance\hsize by -2\parindent%
                \tabskip=8pt plus 3em%
                \halign to \hsize{&\hfill #\hfill\cr
Fiscal Quarter&1$^{\vttype st}$&2$^{\vttype nd}$&3$^{\vttype rd}$&4$^{\vttype 
th}$\cr
Percent Payable&100\%&75\%&50\%&25\%\cr
}}\smallskip

\itemii{3.} Any member whose dues are delinquent for more than two
months shall be automatically terminated from membership.  To rejoin:

\itemiii{a)}A terminated member who paid dues for the previous fiscal
year, shall be reinstated upon paying the entire current year's dues.

\itemiii{b)}A terminated member who did not pay dues for the previous
fiscal year shall now be a new member and pay dues based as such.

\itemii{4.} Any dues in excess of the regular membership fee
constitute an optional contribution in support of the activities of
the Saguaro Astronomy Club.

\itemii{5.} Regular members age 65 or older shall have their annual
membership fee reduced by 50\% upon request.

\item{C.} Properties.

\itemii{1.} All properties will be acquired and maintained for the
benefit of the majority of the membership.

\item{D.} Gifts.

\itemii{1.} Gifts shall be used at the discretion of the organization
unless a specific purpose for the gift has been designated by its
donor.

\vfill\eject
\bigskip\noindent{\bf Article IX\hskip.5\parindent Library and 
Publications}\smallskip

\item{A.} The Saguaro Astronomy Club shall, if possible, maintain a
file of charts, books, photographs, organizational reports,
newsletters, special reports, and technical publications.  This
material will be administered by the Properties Officer and open for
free use by all members of the Saguaro Astronomy Club.

\item{B.} There shall be issued, when deemed necessary, a general
newsletter that shall be prepared under the direction of the
Secretary, with the issuance, subject and content of this publication
decided upon by the Publications Committee.


\bigskip\noindent{\bf Article X\hskip.5\parindent Amendments}\smallskip

\item{A.} Proposed amendments to the Constitution and Bylaws must be
submitted to the General Assembly in writing and signed by five (5)
voting members.

\item{B.} This Constitution shall be amended only by consent of a
majority of the voting membership at a regular or special business
meeting called for that purpose.  Any amendment so passed shall take
effect immediately.

\item{C.} Copies of approved amendments or a corrected copy of the
Bylaws and Constitution shall be printed and distributed to all
members requesting them.

\bigskip\noindent{\bf Article XI\hskip.5\parindent Club Emblem and 
Motto}\smallskip

\item{A.} The official emblem of the Saguaro Astronomy Club shall
consist of a circular design showing a night scene in the Arizona
desert.  A mountain shall appear in the background.  Above the
mountains shall appear the constellation Scorpio, symbolizing a
respected desert-dwelling animal active mostly at night.  In the left
foreground shall appear a flowering Saguaro Cactus with several
arms\--- a plant species (carnegia Gigantae) which thrives in the
desert.  Its slow growth over many years from nearly invisible seeds
into a mature specimen of impressive size and its flowers, which
appear at night, symbolize qualities of the Saguaro Astronomy Club.
In the center foreground shall appear the block letters, ``SAC'', and
underneath, the year ``1977''.  

\item{B.} In the lower board of the emblem shall appear the club
motto, ``Videmus Stellae,'' which may be taken to mean ``We see
stars.''

\bigskip
\centerline{\epsffile{saclogo.ps}}


        -Paul

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