- From: "Joe Lonergan" <joelonergan25@xxxxxxxxxx>
- To: <ncbi_ecdl_class@xxxxxxxxxxxxx>
- Date: Fri, 7 May 2010 13:58:25 +0100
Hi everybody I'm sending some notes They are attached aswell as being in the body of the message below! File Names and Extensions The name of a file is in two parts, the name itself and the extension. They are separated by a dot (full stop) with no spaces. An extension is a set of three letters that tells the computer the kind of file it is. The File Name is the name you give the file when you save it. The extension is usually added automatically when you save a file. You do not have to type it in. Each application has its own extension. The extension for a PowerPoint file is .ppt and the extension for an Access database file is .mdb, for example. The extension .doc in the means that this is a Microsoft Word file - a document. RTF means rich text format. When you -select a file, the computer uses the extension to identify the application it needs to open the file. Thus Microsoft Word opens doc files, .ppt files are opened by PowerPoint and so on. Note that extensions, while always present, are not always displayed by some versions of Windows. A few common file type extensions are: Word processing .doc Spreadsheets .xls Databases .mdb Picture .gif Music or sound file .Mp3 Powerpoint .ppt Setup file .x Using the find files function Press start menu · Arrow down to search Right arrow to files and folders · Enter · Type name of file if you know it otherwise you can use the wild card function * press Shift and over the number 8. · For example if you were looking for a file named Patricia something type Patricia* · And press enter it will look for a file that begins with Patricia If you want to be more specific you do the same procedure however instead of pressing enter as the last keystroke press alt b this brings you to the browse function, which allows You to be more specific in your search in other words you can ask the computer to only look for your file in a specific folder 1. Alt b arrow down until you hear c drive (local disk) 2. Open the c drive with arrows and arrow down until you hear the file you are looking for then press enter. 3. Then tab until you hear find now and enter again 4. This means the computer will only look in the folder you have specified. 5. Then tab to your search results. To save something in a folder with jaws. You are in Word press F12 this will bring you to the save as menu. Type in a name. Press alt I, Move with the arrows until you have selected the drive you want, Then tab, type in first letter of name of the folder you want to save I,n which will bring you to the folders beginning with that letter find your folder and then enter, Then finally press alt s and your document is saved. Where are Files Saved? If you SELECT the Save button after you have given the file a name, the computer saves it for you.., but where? If you do not know where the computer saves your file, you will have trouble finding it again when you want to re-open it. There are two areas where the computer might save your file, in a folder called My Documents or in whatever folder that was last used to save files in. The first area - the Documents folder - is intended as an 'easy' option for beginners. The computer is set to save everything in it unless instructed to do otherwise. The second area where the computer might save your file is the folder used the last time a file was saved. This may have been the My Documents folder, but it may just as well have been any other folder on the hard disk - whatever was chosen by the last user. To save your work in an organized way, you should set up folders for the principal subject areas of your work. Saving everything in the My Documents folder is equivalent to saving all your work and documents in a single drawer in your office desk instead of using the filing cabinet. It may suffice while you have only a few documents, but it will become chaotic very quickly as your work accumulates.