[mso] Re: mso A phone book

Reply to Dian ... yes, Excel files are easily imported into Outlook as csv
files ... and I would do this with Outlook.  That would be my choice over
Access since Dian is correct, Outllook IS a phone book.


Linda

*********************************
Linda F. Johnson
Linda's Computer Stop
http://personal-computer-tutor.com

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of Dian Chapman
Sent: Sunday, November 16, 2008 4:19 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: mso A phone book

Agreed. Assuming you have Access...that would be an easier way to go and
would allow you many ways to work with the data once inserted. You could
send it to Word or Excel for printout.

Additionally, if you have Outlook, THAT would be a good way to create a
phonebook since it IS a phonebook. You can insert a separate folder for
office staff only. However, I'm not sure you can import all the names??? I
BELIEVE you could as a comma delimited file? But I've never tried that.
However, if you have many of those folks in your Outlook email program
already, it might not be too much work to modify the ones you miss or add
phone numbers?

Plus, you can EASILY search Outlook's contacts by just typing the name to
find the listing you need. AND...you can easily print your contacts as a
phone book, complete with alpha separations, include whatever info you want
and that phonebook format is already a predefined printout from Outlook.
Just a thought.

However, if you do want to use Excel...use it as a flat file database,
rather than a spreadsheet, by utilizing the database features. That will
allow easy sorting and filtering, if needed.

Dian D. Chapman
Technical Consultant, Microsoft MVP
MOS Certified Instructor, Editor/TechTrax Ezine
Tech Editor for Word & Office 2007 Bibles
https://mvp.support.microsoft.com/profile/Dian.Chapman

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