[mso] Re: mso A phone book

Agreed. Assuming you have Access...that would be an easier way to go and
would allow you many ways to work with the data once inserted. You could
send it to Word or Excel for printout.

Additionally, if you have Outlook, THAT would be a good way to create a
phonebook since it IS a phonebook. You can insert a separate folder for
office staff only. However, I'm not sure you can import all the names??? I
BELIEVE you could as a comma delimited file? But I've never tried that.
However, if you have many of those folks in your Outlook email program
already, it might not be too much work to modify the ones you miss or add
phone numbers?

Plus, you can EASILY search Outlook's contacts by just typing the name to
find the listing you need. AND...you can easily print your contacts as a
phone book, complete with alpha separations, include whatever info you want
and that phonebook format is already a predefined printout from Outlook.
Just a thought.

However, if you do want to use Excel...use it as a flat file database,
rather than a spreadsheet, by utilizing the database features. That will
allow easy sorting and filtering, if needed.

Dian D. Chapman
Technical Consultant, Microsoft MVP
MOS Certified Instructor, Editor/TechTrax Ezine
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-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of LarrysPCRemedies@xxxxxxx
Sent: Sunday, November 16, 2008 1:30 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: mso A phone book

Jens,
You would be MUCH better off using an Access database for this purpose.  
Access provides sample databases for this purpose (at least in their 2007  
version). One called "Contact Management Database" another called "Personal
Contact 
Manager".
 
You could start your database off with one of these samples, and then
import 
your existing Excel based phone book into it.
 
It should be rather simple once you get the DB set up.
 
Larry B
 
 
In a message dated 11/16/2008 2:00:15 A.M. Eastern Standard Time,  
mso@xxxxxxxxxxxxx writes:

MSO  Digest
To view individual posts in the archives, go  here:
http://www.freelists.org/archives/mso------------------------------------
mso  Digest    Sat, 15 Nov 2008    Volume: 07  Issue:  214

In This Issue:
[mso] A phone  book

----------------------------------------------------------------------

Subject:  [mso] A phone book
From: Jens Outzen  <Jens.N.Outzen@xxxxxxxxxxxxxx>
Date: Sat, 15 Nov 2008 08:55:24  +0000

Hello all,
Can anyone help me please,
I would like to  create a phone book in Excel and be able to look up the 
numbers from a  single cell.
That was actually reasonably simple as all my people have a  staff number.
A simple vlookup based on the staff number solved that  problem.

The empty column is for a potential variable like initial or a  comment etc

What i would like to do is to be able to look up the  phonenumber/s based 
on the surname (a bit difficult to remember everyone's  number when you 
have 2,500 employees) and then select from a list ( if  that is possible) 
the person required. Or have a list to look at from  which you can read the 
numbers.
I hope this makes sense to  someone.

Thanks for your help in advance


Jens N.  Outzen
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Lea Interchange Depot
0208 988  4700
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