[mso] Re: Word question update please?

I'm new to using mail merge but was quite successful with my first try at over 
200 letters from an excell data base I created of over 1500 names and 
addresses.  Using MS 2000, I created sub-sets of data by copying and pasting 
from my original work sheets to new ones.  Prior to doing the merge when it 
says to get data just open your existing excell sub-file.  Chose the the column 
names you want printed in your main document and they will land in the loaction 
you assign.
The next time around you can just copy the repeat names and addresses from the 
original file or the first generation sub-file to create a new file for 
printing onto your main document.  And so on....

Good luck, you will have top play with the spacing  a little.  I suggest the 
following links:   

Who would of thought of microsoft support.?  (Good old Google).  Check out 
these two sites:  The first one gives a step-by-step for word 2000 mail merge 
including options to use existing main documents and data files.


http://support.microsoft.com/kb/212329

The second site has a pdf power point presentation narrative and FAQ section.

http://support.microsoft.com/kb/325267

On the bottom click on supplimental reading.  There's a good FAQ section.

BK



----- Original Message -----

From: John Mon 

To: mso@xxxxxxxxxxxxx

Sent: Wed, 28 Jan 2009 05:59:33 +0000 (UTC)

Subject: [mso] Word question update please?



This was the last post to this question. Would a mail merge help me?



    * From: "Anne Robson" 

    * To: mso@xxxxxxxxxxxxx

    * Date: Wed, 31 Dec 2008 17:22:01 +0000



Or once he's done his initial merge he just saves the file as a PDF so that

it can be printed again!

2008/12/29 



> Sounds like he might need to set up an address file and use a mail merge.

> Been awhile since I've done that cause I use Access mostly now for that

> kind of thing and handle it in reports, but he should be able to set up

> the addresses in Excel or Word and use them for a merge.   Hopefully

> someone who does mail merges more regularly will have better info on how

> to set it up.  But anytime you have data you want to re-use in a variety

> of ways, letters, envelopes, etc., you should be able to set up an excel

> file and do some mail merges to grab just what you need.

>

>

>

>

>

>

>

>

> Thanks James,they're about 2"x 4", he prints them sheet by sheet. Is

> there a way he can save the addresses or labels one at a time because

> sometimes he'll have a bunch of different labels on one sheet? TIA!

>

> On Sat, Dec 27, 2008 at 11:30 PM, James S. Huggins (mso)

> wrote:

> >

> > =================================

> > My brother is a process server. He often has to print mailing labels

> > for some of the same people he has already printed labels for. Is

> > there some way to save addresses or labels to be used again? He's

> > using Word XP or 2K. Thanks in advance all!

> > =================================

> >

> > Sure ... easy ... just save the document you use and use it again.

> >

> > Now, how many labels does he print at a time? And, what size?

> >

> >

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