[mso] Re: [SPAM SUSPECT] Re: mail merge from access
- From: "Bobby Heid" <bheid@xxxxxxxxxxxxx>
- To: <mso@xxxxxxxxxxxxx>
- Date: Thu, 21 Sep 2006 13:26:50 -0400
Terri,
If you group your query by the name (or preferably an ID), that will put =
all
of the James Jones records together. Then you will have to loop through =
the
recordset via code. Something like:
'warning air code and pseudo code
HoldID=3D0 'holds current ID
strData=3D"" 'holds the aggregated data
Set db=3Dcurrentdb()
Set rsOut=3Ddb.openrecordset("some table",dbopen)
Set rs=3Ddb.openrecordset("some SQL string",dbopensnapshot)
With rs
do while not .eof
if !ID<>HoldID then 'start a new output record
if HoldID<>0 then 'if not on 1st record, write the
data
rsOut.addnew
rsOut!ID=3DHoldID
rsOut!Data=3DstrData
rsOut.Update
end if
strData=3D"" 'reset the data
HoldID=3D!ID 'reset the ID
else 'same record as before
strdata=3Dstrdata & vbcrlf & !Data 'add the data to
the string
end if
.movenext
loop
'now we have to process the last record
if HoldID<>0 then 'if not on 1st record, write the data
rsOut.addnew
rsOut!ID=3DHoldID
rsOut!Data=3DstrData
rsOut.Update
end if
end with
Rs.close
Set rs=3Dnothing
rsOut.close
Set rsOut=3Dnothing
db.close
Set db=3Dnothing
Hopefully the above pseudo code will get you going in the right =
direction.
Bobby
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On =
Behalf
Of Terri Wilmoth
Sent: Thursday, September 21, 2006 12:41 PM
To: mso@xxxxxxxxxxxxx
Subject: [SPAM SUSPECT] [mso] Re: mail merge from access
Importance: Low
Thanks for the info. My problem is the db I am working off of has =
286,000
records. How do I get all the unit names tied to the one James Jones =
entry.
All I know to do is cut and paste and with this many records that would =
not
be feasible. Anything else that you can suggest?
Thanks tw =20
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On =
Behalf
Of Bobby Heid
Sent: Thursday, September 21, 2006 11:12 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: mail merge from access
Terri,
I'd probably use a temp table so that you only have one James Jones =
record
and group all of his data into that one record. Then do the merge off =
of
the temp table data.
Bobby
-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On =
Behalf
Of Terri Wilmoth
Sent: Thursday, September 21, 2006 11:29 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] mail merge from access
I am experienced with Access, but have a problem that I can not solve. =
I
have used various resources such as Access 2003 for dummies. =20
I am working with a query that has multiple entries for one name. i.e.
James Jones. I want to send one doc to James Jones put I need data =
pulled
from each entry for James Jones. That data is all in one column i.e. =
"unit
name". Does anyone know how to do this?
=20
Thank you,=20
=20
Terri
Terri Wilmoth
Palestine, TX 75802
Email: terri@xxxxxxxxxxxxxxxxxxx
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