[mso] Re: Newbie Access Question: Create Form to Enter Multiple Records at Once

Scot--

Sounds like you're on the right track, especially if you've got the table
structure in place. Something like this should work:

1) Create a master Training Sessions form.

2) For that form's underlying Record Source, use the training sessions
table.

3) Create an Session Attendees subform with a Record Source that uses the
go-between table we talked about (that is, the one containing just the
training session ID and the employee ID).

4) Place that attendees subform on the main training sessions form.

5) Set the subform control's Link Master Field to point at the field on the
training session form that holds the unique ID of the training session.

6) Set the subform control's Link Child Field field to point at the field on
the session attendees subform that holds the unique ID of the training
session.

If that attendees subform uses, say, a combo box (dropdown) to select
attendees (and that combo box itself is fed by the employees table), all a
user will have to do is navigate to whichever session they want on the main
form, then select an unlimited number of attendees by simply picking their
name off the list. This will automatically populate that many-to-many table,
which can in turn be used to generate reports telling you, for instance who
has gone to which session, or which sessions a particular employee has
attended.

Powerfully useful stuff, as you'll see. Good luck. And if you get *really*
stuck before your dedaline, let us know.

--Jim

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of Scot Jones
Sent: Tuesday, June 28, 2005 7:13 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Newbie Access Question: Create Form to Enter Multiple
Records at Once

Jim and Cathy,

Thank you for all your advice on Access.  I am quite intimidated by this
monster, but am determined to tackle it!  I have been given a deadline of
7/31 to finish (was given the project several weeks ago), and with almost no
experience with Access this will truly be a challenge, so I really
appreciate being pointed in the right direction.

I do believe that I have set up the TABLE structure as you both are
recommending.  What I'm having a difficult time bridging to is a data entry
form that ties numerous students simultaneously to that course.  I'm certain
the solution is simpler than I am attempting to make it. I will do some
reading based on where you're pointing me.

Thanks again,
Scot


*************************************************************
You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or
MicrosoftOffice@xxxxxxxxxxxxxxxx

To send mail to the group, simply address it to mso@xxxxxxxxxxxxx

To Unsubscribe from this group, send an email to mso-request@xxxxxxxxxxxxx
with the word "unsubscribe" (without the quotes) in the subject line.

Or, visit the group's homepage and use the dropdown menu.  This will also
allow you to change your email settings to digest or vacation (no mail).
http://www.freelists.org/webpage/mso

To be able to use the files section for sharing files with the group, send a
request to mso-moderators@xxxxxxxxxxxxx and you will be sent an invitation
with instructions.  Once you are a member of the files group, you can go
here to upload/download files:
http://www.smartgroups.com/vault/msofiles
*************************************************************

*************************************************************
You are receiving this mail because you subscribed to mso@xxxxxxxxxxxxx or 
MicrosoftOffice@xxxxxxxxxxxxxxxx

To send mail to the group, simply address it to mso@xxxxxxxxxxxxx

To Unsubscribe from this group, send an email to 
mso-request@xxxxxxxxxxxxx with the word "unsubscribe" (without the quotes) in 
the subject line.

Or, visit the group's homepage and use the dropdown menu.  This will also allow 
you to change your email settings to digest or vacation (no mail).
http://www.freelists.org/webpage/mso

To be able to use the files section for sharing files with the group, send a 
request to mso-moderators@xxxxxxxxxxxxx and you will be sent an invitation with 
instructions.  Once you are a member of the files group, you can go here to 
upload/download files:
http://www.smartgroups.com/vault/msofiles
*************************************************************

Other related posts: