Put it in Excel, then use the excel file as your data source when you create a mail merge in Word.....make sure the Excel file has headings at the tops of the columns, then these will show up as your field names when you to the mail merge...all you need to do is put the First Name field where you want it to appear in the form letter and a first name will appear for each person, one per letter....then add envelopes to the same merge and you will print an envelope for each where you can put First Name, Last Name, and Address fields Unless I am totally misunderstanding what you want to do....don't know what you mean when you say you want to send one mail to "combined"? Are you talking email?? Linda Publisher ~ ABC ~ All 'Bout Computers Owner ~ Linda's Computer Stop www.personal-computer-tutor.com Author/Teacher ~ MS Office EBooks/Classes www.personal-computer-tutor.com/services.htm -----Original Message----- From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf Of Glenda Wells Sent: Thursday, May 09, 2002 9:26 AM To: 'mso@xxxxxxxxxxxxx' Subject: [mso] Excel or ??? I have a list that can be in Excel or Access or Word or wherever???? The list consists of several fields EXAMPLE Last First Combined Address Smith John Mr & Mrs John Smith 123 Someplace, Anywhere AK 56789 Smith Andrea Mr & Mrs John Smith 123 Someplace, Anywhere AK 56789 Jones Martin Mr & Mrs Martin Jones 456 Nowhere, There WA 78956 Jones Martha Mr & Mrs Martha Jones 456 Nowhere, There WA 78956 In a mailing, I just want to send one letter to Combined but in the mail piece I need each of their First names. What's the best way to do this? I know I could do something with Uniques in Access which will give me a list of Combined with Address but then how do I keep the paperwork in order so the mail pieces get into the right envelopes? Right now, the people who do these mailings (and it's hundreds of letters per day) are manually picking out the "duplicates", creating a waste of printed mail pieces and envelopes and wasting a huge amount of time. HELP!!! ************************************************************* PLEASE READ!!!! You are receiving this mail because you either subscribed to mso@xxxxxxxxxxxxx or to it's earlier version, MicrosoftOffice@xxxxxxxxxxxxxxxx To Unsubscribe from this group, send an email to mso-request@xxxxxxxxxxxxx with a subject line that says "unsubscribe" (without the quotes). Do not put unsubscribe IN CAPS. Screaming doesn't get you out any faster and the caps prevent the function from working. To change your email settings to digest or vacation (no mail), visit the group's homepage for full instructions. //www.freelists.org/webpage/mso *************************************************************