[mso] Re: Database Integrity & New Question

Don't you just love it when you love what you do???
I love waking up and thinking what do I get to do today?!

Thanks much Peter and way good luck on Saturday!

Best regards,

Carol Parent
info@xxxxxxxxxxxxxxx
http://www.carolparent.net

I finally got it all together...
I just wish I could remember where I set it down.

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
Behalf Of Peter Chiavaro
Sent: Tuesday, April 30, 2002 4:16 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question



Yippee! Looks like it works. I did this as an exorcise to pick up my =
speed. I'm too slow.

Go grab sample 2. I did more work on it.

http://www.gate.net/~kp/Sample2.zip


It's got all 3 forms done, Vehicles, Employees, Trips.=20
(and the vehicle form even has a subform in it.)

Carol. It's not very well tested but please do as you like... Add to =
it..., break it..., fix it..., delete it. I had fun doing it. Thanks! If =
you have any questions, don't hesitate.

(I'd like to see em try THIS in Excel..... hahahaha).

The story goes like this.

I manage a HAM radio club of 500 members. When I took over the =
management in 1989 I needed a database to regulate the whole show.

I went to a bookstore and bought "Using Microsoft Access". I studied for =
years!!!!!! As a result, I am a BIG DUMMY when it comes to anything else =
in the computer. I went to strong in one direction.=20

Now I actually make a few bucks programming. Since I am in the =
horseracing business, I write applications for the Equine industry. =
Veterinarians, Blacksmiths, Training Centers, Horse Dentists, Jockey =
Agents, etc etc.

Unfortunately, I can't write VB code. I have a buddy that writes code =
for me if I need it. I have needed it on occasion, but I can do most =
everything in macros. I just LOVE Access.=20

Everybody... don't forget to watch The Kentucky Derby this Saturday. =
"The most exciting 2 minutes in sports".

Bet on "Harlan's Holiday", but root your butt off for "Buddha". He walks =
past me everyday on the way to the training track. Him and I are =
buddies. Hopefully these two will finish first and second.=20

"Buddha" is the first horse we've ever had in the Derby from our =
training center.

I'm thoroughly excited.

Have Fun,




Peter C.
Stuart, Florida
Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D 412633








-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =
Behalf Of Carol Parent
Sent: Tuesday, April 30, 2002 2:32 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question


Gosh, this totally opens up all sorts of ideas in my head.

Thank you so much Peter for taking the time to do this.

Did you learn all this from playing, books and classes?  All of the =
above?

How come there seems to be somewhat of a competitive flavor (in fun) =
between
Access users and Excel users?

And how come some of the list ppl use the phrase "one of the few access
users?"

Are there not very many Access users overall or just on this list?  I =
find
the whole idea of databasing to be fascinating.  What do you all think =
of
John Smiley's books?  Do any of you use Visual Basic with Access?


Best regards,

Carol Parent
info@xxxxxxxxxxxxxxx
http://www.carolparent.net

I finally got it all together...
I just wish I could remember where I set it down.

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
Behalf Of Peter Chiavaro
Sent: Tuesday, April 30, 2002 12:33 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question



Ok Carol,

Here is the link.

http://www.gate.net/~kp/Sample1.zip

The file is only 99k.

I laid out the tables, and made a quick form or two. It has not been =3D
tested for functionality, but you'll get the idea.

I also imported some of my goodies. Let me know what you think.

Have fun.





-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =3D
Behalf Of Peter Chiavaro
Sent: Tuesday, April 30, 2002 11:27 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question


Well, I am not doing much this morning. I'm sitting here waiting for =
=3D3D
phone calls.

I'm gonna make one for you. When it's done I'll give you a link where =
=3D
=3D3D
you could grab it. You could follow my example employ them in your =3D3D
database, and then delete it.


I wanna have some fun too!=3D3D20
Do you have WinZip or another way to unzip it?

Peter C.
Stuart, Florida
Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D3D3D 412633



-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =3D3D
Behalf Of Carol Parent
Sent: Tuesday, April 30, 2002 9:44 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question


Yes it is.  It is like a big puzzle and finding all the right pieces and
where they fit.

:)


Best regards,

Carol Parent
info@xxxxxxxxxxxxxxx
http://www.carolparent.net

I finally got it all together...
I just wish I could remember where I set it down.

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
Behalf Of Peter Chiavaro
Sent: Tuesday, April 30, 2002 7:48 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity & New Question



Good morning Carol,

There should be no need for yearbegin and yearend milage fields in your =
=3D
=3D3D
=3D3D3D
main table.

You said originally if I'm not mistaken, that you wanted to track =
=3D3D3D
"trips" or tasks each vehicle preformed. This is where the mileage would =
=3D
=3D3D
=3D3D3D
be kept in a related table (and related via the primary key to the main =
=3D
=3D3D
=3D3D3D
table).=3D3D3D20

The related table should look something like this.

Table Name: TRIPS

[TripID] Autonumber
[VehicleID] (or whatever you decided on for the primary key field in the =
=3D
=3D3D
=3D3D3D
main table)
[Task]
[DriverName]
[StartMiles]
[EndMiles]
[Notes]
[and whatever else pertains to each trip]

In other words,, everything a "TRIP" HAS ONLY ONE OF.

For example, a trip cannot have=3D3D3D20
two(2) different StartMiles
two(2) different EndtMiles

get the Idea?

>From there you can query off anything in the world you wanted. Mileage =
=3D
=3D3D
=3D3D3D
for the year, month, week, and further filtered by mileage for any =
=3D3D3D
particular task, or Driver.

At this point, I'd like to remind you to keep the data entry as =3D3D3D
uniformed as possible. You might need a little table for driver names, =
=3D
=3D3D
=3D3D3D
(and perhaps a little table for valid tasks).=3D3D3D20

This ensures that all you queries run correctly later on.

Use combo boxes in your data entry forms so that users cannot do typos =
=3D
=3D3D
=3D3D3D
and throw a monkey wrench in the gears. For example, if someone types =
=3D
=3D3D
=3D3D3D
Bob Joens instead of Bob Jones. Totals will never add up correctly for =
=3D
=3D3D
=3D3D3D
Bob Jones. Use the combo boxes and FORCE the user to choose only what's =
=3D
=3D3D
=3D3D3D
in the list.

Your Driver table might look like this.

[DriverID]
[DriverName]=3D3D3D20
should be stored as "Jones, Bob H." not "Bob H. Jones".
[DOB]
[LicenseNumber]
[BeginWorkDate]
[TerminatedDate]
[SSINumber]

and everything else a driver CAN ONLY HAVE ONE OF.

This is fun isn't it?

Peter C.
Stuart, Florida
Kp@xxxxxxxx
-_-_-_-_-_-_-_-_-
ICQ =3D3D3D3D 412633







-----Original Message-----
I understand running queries based on dates BUT if I have fields for
YearBeginMilage and YearEndMilage and the results will be based on miles
driven during the current year, how do I "start over" with the
YearBeginMiles to end up with the right YearEndMiles?


Best regards,

Carol Parent
info@xxxxxxxxxxxxxxx
http://www.carolparent.net

I finally got it all together...
I just wish I could remember where I set it down.

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
Behalf Of n1jmm
Sent: Monday, April 29, 2002 9:50 PM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Database Integrity



Does this becaome a problem if the school decides to RENUMBER the =
=3D3D3D
vehicles?

-Jim-


Carol Parent wrote:

> Hello Peter,
>
> I am using MS Access 2000
> In Design Phase (paper/pencil) and some "playing" with tables/queries =
=3D
=3D3D
=3D3D3D
with
> dummy data
> What I am wanting to "see" are different options I may have to =3D3D3D
protecting
> the integrity of the relationships (data) but enable the addition of =
=3D
=3D3D
=3D3D3D
new
> vehicles using same identifying label.
>
> I really think the VIN # may be the solution (and actually a value =3D
=3D3D3D
added
> feature).
> Another option may be to combine the vehicle # with the DateAdded (to
school
> fleet of vehicles) as the Primary Key.
>
> Part of what I am pleased with is that I actually recognized that this =
=3D
=3D3D
=3D3D3D
may
> cause future problems before I put a lot of computer time in.
>
> Best regards,
>
> Carol Parent
> info@xxxxxxxxxxxxxxx
> http://www.carolparent.net
>
> I finally got it all together...
> I just wish I could remember where I set it down.
>
> -----Original Message-----
> From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
> Behalf Of Peter Chiavaro
> Sent: Monday, April 29, 2002 12:38 PM
> To: mso@xxxxxxxxxxxxx
> Subject: [mso] Re: Database Integrity
>
> Hi Carol,
>
>    I hope we can assume this is an MS Access database?
>
> What Version of Access are you using? And how far along are you in the =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> data that has been entered? In other words, is the database still in =
=3D
=3D3D
=3D3D3D
its =3D3D3D3D
> design mode or do you already have data in the tables?
>
> This is tuffy, but in order to help you better, I've got to know what =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> you've done so far.
>
> The only way I know of to get around the problem is to create a table =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> that might look something like this:
>
> VehicleID (autonumber)
> SchoolVehicleID (indexed - Duplicates ok)
> Make
> Model
> Actual Serial Number
> Color
> (and everything else the car CAN ONLY HAVE ONE OF)
>
> For example, a car can only be one Make. It CANNOT be a Chevy and a =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> Dodge at the same time. It can only have 1 VIN, and it can only be one =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> model.
>
> This table will be at the top level. Every time the school buys a new =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> car, you would add it to this table.
>
> >From here on, every time you add a vehicle it will have a new =3D3D3D
VehicleID,
=3D3D3D3D
> but you can assign the same SchoolVehicleID.
>
> Cheezz,,, I could lay out these tables for you in 2 minutes, but it =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> would take me an hour's worth of typing to explain it.
>
> If you email me at my address below, I'll return a sample layout. Just =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> let me know what version of Access you are using, and if you already =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> have data in the tables. If you already have data, then the procedure =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> might be a little tricky. If you're just starting to build the =
=3D3D3D3D
> foundation, then it's a piece a cake.
>
> I am by no means an Access wizard, but stuff like this I can handle =
=3D
=3D3D
=3D3D3D
with =3D3D3D3D
> ease.
>
> Peter C.
> Stuart, Florida
> Kp@xxxxxxxx
> -_-_-_-_-_-_-_-_-
> ICQ =3D3D3D3D3D 412633
>
> -----Original Message-----
> From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On =
=3D3D
=3D3D3D3D
> Behalf Of Carol Parent
> Sent: Monday, April 29, 2002 12:34 PM
> To: mso@xxxxxxxxxxxxx
> Subject: [mso] Database Integrity
>
> Hello,
>
> I have a question concerning Database Integrity.  I hope this is an
> applicable topic.  If not please advise.
>
> I am creating a database of Vehicles/Activities/MilesDriven/FuelUsed =
=3D
=3D3D
=3D3D3D
for =3D3D3D3D
> our
> local school system.  I need to be able to track which vehicle goes on =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> what
> activity and track the amount of miles being racked up on the =3D3D3D
vehicles.
>
> Now that is not a big deal BUT when the school purchases a NEW vehicle =
=3D
=3D3D
=3D3D3D
=3D3D3D3D
> they
> replace an old vehicle giving it the same number.  How can I protect =
=3D
=3D3D
=3D3D3D
the
> data integrity (i.e., relationship between =3D3D3D3D
> vehicles/milesdriven/activity)
> but use the SAME NUMBER to identify a different vehicle?
>
> I am not very proficient with databases so am taking this very slowly =
=3D
=3D3D
=3D3D3D
as =3D3D3D3D
> to
> hopefully not muck it up to much.
>
> Thanks very much for any advice/responses you may offer.
>
> Best regards,
>
> Carol Parent
> info@xxxxxxxxxxxxxxx
> http://www.carolparent.net
>
> I finally got it all together...
> I just wish I could remember where I set it down.
>
> -----Original Message-----
> From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx]On
> Behalf Of James LaBorde
> Sent: Monday, April 29, 2002 11:24 AM
> To: 'mso@xxxxxxxxxxxxx'
> Subject: [mso] Re: New to the List- Happy to be here. :VSMail MX2
>
> Peter,
>
> Good to see another Access person here.
>
> James
>
> -----Original Message-----
> From: Peter Chiavaro [mailto:kp@xxxxxxxx]
> Sent: Saturday, April 27, 2002 8:45 AM
> To: mso@xxxxxxxxxxxxx
> Subject: [mso] New to the List- Happy to be here. :VSMail MX2
>
> Hello Fellow Office Dweebs,
>
> This is my first post. (Hi Linda, Hi Dian).
>
> I am proficient with MS Access. I don't write code, but I can do
> just about everything else. Perhaps I can answer some of the basic
> MS Access questions / problems.
>
> More Later.
>
> Peter C.
> Equine Cooling Technician
> Alex Campbell Racing Stables
> Payson Park
> Indiantown, FL
>
> *************************************************************
> PLEASE READ!!!!
>
> This is not S*P*A*M!  You are receiving this mail because you either
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>
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the
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>
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> *************************************************************
>
> *************************************************************
> PLEASE READ!!!!
>
> This is not S*P*A*M!  You are receiving this mail because you either
subscribed to mso@xxxxxxxxxxxxx or to it's earlier version,
MicrosoftOffice@xxxxxxxxxxxxxxxx
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--
-Jim-
n1jmm@xxxxxxxxxxxx
n1jmm@xxxxxxxxx
n1jmm@xxxxxxxx
n1jmm@xxxxxxx
n1jmm@xxxxxxxxxxx
n1jmm@xxxxxxxxxxxxx
http://www.callsign.net/n1jmm
http://www.bigfoot.com/~n1jmm


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