[mso] Re: Auto resorting by page title?

A further thought ...

> ... I am tired of manually sorting and ....

You shouldn't need to sort.  Simply insert the entries in the right place in 
the first place.

The best way to do this is to take a copy of your existing document and 
strip it down to just one entry - complete with headings, page breaks and 
styles.  Then remove the actual information - leaving just the headings, and 
perhaps substituting "xxx" for each place that information would go.  Then 
save this as a *.DOT template file.

When you have a new entry to insert, open this template and type the new 
information into it.  Then select the pages and copy/paste them into your 
master document at the right place.  (No need to save the partial document 
you created from the template.)

Another option would be to used merging.  Each person would live in his/her 
own file.  Your master document would have no information of its own - 
simply inclusion statements for each of the individual files.  (Note that I 
haven't used document merging for at least a decade, so I have no idea of 
how - and how well - it works in the current versions of Word.)  Indexes or 
tables of contents should still be able to be produced from the included 
files.

Regards, Dave S

----- Original Message ----- 
From: "Robert Carneal USA" <carnealre@xxxxxxxxxxxx>
To: <mso@xxxxxxxxxxxxx>
Sent: Wednesday, December 24, 2008 5:27 PM
Subject: [mso] Auto resorting by page title?


>I am trying to write a family data book which includes genealogical
> data. At the top of each page is something like:
>
> Carneal, James Rich  (1793-1857), Va, Caroline Co, Ky, Christian
> Co    3GGF Front 0083
> or
> Carneal, James Rich  (1793-1857), Va, Caroline Co, Ky, Christian
> Co    3GGF Rvrse 0084
>
> (Assume Word is doing the paginations. The page numbers are at the
> far right of the title.)
>
> The "3GGF" is my personal code telling me how the person is related to me.
>
> Printing on both sides. How do I generate a table of contents and get
> future entries to automatically resort based on the top line?  If
> there are two James Rich Carneals, something will be different that
> will differentiate them. Dates, usually.
>
> Suppose the next page is:
>
> Dublin, Jack Conrad  (1853-1900), Tenn, Clarkson Co, Washington,
> D.C.  5GGU Front 0085
> Dublin, Jack Conrad  (1853-1900), Tenn, Clarkson Co, Washington,
> D.C.  5GGU Rvrse 0085
>
> **This spaces out evenly and correctly as one line on my computer, I
> hope it does as well for you.**
>
> So far, that is paginated correctly. Now suppose at the end, I add a
> name which goes between, such as:
> Davis, John Edward   (1883-1912), Ky, Johnson Co, Ky, Jefferson
> Co.    4CR2 Front
> Davis, John Edward   (1883-1912), Ky, Johnson Co, Ky, Jefferson
> Co.    4CR2 Rvrse
>
> I would like for Word to automatically place that before Jack Dublin,
> and repaginate the entire document. (I am tired of manually sorting
> and manually repagination.)
>
> I am using Word 2000, using Windows XP Pro. Can that be done?
>
> For the curious, yes, this is a two-sided document. My printer is
> duplex, so I am hoping that will work.
>
> Thank you.
>
> Robert
>
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