[mso] Re: Access Report

I use subreports successfully, only I am pulling totals for certain fields
and have one report with 4 subreports, each showing the total for the
particular item needed.  However, I have not done it to the detail level it
sounds like you're needing, and even the subreports are based on either
queries or tables.  Will these reports you are wanting to set up for other
users to run be generated within the outside DB or your local DB?  How are
you extracting the data from the outside DB?  Are they linked tables or do
you goto the outside DB and export/make-table to local DB or other method?

When you say upon log out everything is deleted, are you saying the
reports, etc. that were created are deleted?  Can the reports be set up in
your local DB based on linked or exported data from the outside DB where
you can get into the queries to create like James described?

Thanks, just trying to get a better understanding of the local & outside DB
situation and where the users will actually be accessing the reports.
Thanks, Cathy


                                                                                
                              
                      "Glenda Wells"                                            
                              
                      <gwells@xxxxxxxxxxx      To: <mso@xxxxxxxxxxxxx>          
                              
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                      Sent by:                 cc:                              
                              
                      mso-bounce@freelist                                       
                              
                      s.org                    Subject:  [mso] Re: Access 
Report  :VSMail mx2                 
                      09/29/2004 12:54 PM                                       
                              
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The DB is controlled by an outside party.  Their process allows me to
create relationships, queries and reports based on queries but only for
that instance.  Once I log out of the outside party's system, everything
is automatically deleted.  The only way I can work is by extracting the
data in the two tables and setting up my own local DB.  I even got help
from this list on setting indexes on the fly to facilitate the process.
But, I am the only one who can do it so scheduling a vacation or an
occasional day off is tough.  I would like a way for other people
besides myself be able to get the records they need from time to time
and free up my time from routine tasks to improving other processes.

What is saved in the outside party system is reports.  I suppose I could
set up sub reports...which I've never done and use those to get the
desired result?  Possible?

...still looking for a nudge.  /glenda



-----Original Message-----
From: James LaBorde [mailto:jlaborde@xxxxxxxxx]
Sent: Wednesday, September 29, 2004 12:39 PM
To: 'mso@xxxxxxxxxxxxx'
Subject: [mso] Re: Access Report :VSMail mx2

Glenda,

First off, why can't it be based on queries?

The best way to do this is to get the records you want in the Contact
table with a query or two (one for HomePhone and one for most recent
email address), then do a new query with your Basic411 and your two new
queries.
As Linda mentions in her post, you can double click the link between the
tables and you will get options so that you can select the one that
includes all records from Basic411 and only the matching records from
your subqueries.

James

-----Original Message-----
From: Glenda Wells [mailto:gwells@xxxxxxxxxxx]
Sent: Wednesday, September 29, 2004 9:03 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Access Report :VSMail mx2


Hi All.
I need to create an Access Report based on 2 tables.

One table is a list of unique records containing name and address
(Basic411)

The second table is a many table containing contact information
including multiple telephone numbers and email addresses. However, not
every record in the first table necessarily has a record in the second
table (Contact).  The contact is identified by it's own unique ID so if
there were 3 emails for example, I can select max on the ContactID to
get the most recent one.

The report cannot be based on queries.

The criteria

All records from Basic411 and matching records in Contact with the
Active Home Phone record (only 1 possible in the contact table) and the
most recent email record based on the maximum ContactID.







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