[mso] Re: Access: Converting Date To Year For Parameter Look Ups

Cathy--

Now I'm a bit confused (a feat which is admittedly not that hard to do);
If your query returns just the rows you showed me, there are no dates
not in 2001. Anyway, I went and downloaded the Rogers Access DB to which
you linked, and did the following to produce the results I think you
want:

1) In the RecordSource behind the report 'PatientDemographics', change
the WHERE clause to the following:
WHERE (((DatePart("yyyy",[Birthdate])) Like
[forms]![rpfPatientDemographics (parameter form)]![cboSelect]));

2) For the control 'cboSelect' on the form 'rpfPatientDemographics
(parameter form)', change the ColumnCount to 1, and the ColumnWidths to
1".

3) Change the RowSource for 'cboSelect' to the following:
SELECT "*" AS BD4 FROM tblPatientInformation
UNION
SELECT DatePart("yyyy",[Birthdate]) AS BD4 FROM tblPatientInformation;

When you run the report, the parameter form is called, and passes either
a 4-digit year or an asterisk onto the report, which is then used in the
WHERE clause.

Whew. I realiz this doesn't handle the '1905' issue; I'm guessing that's
a data error. But, once you get that problem licked, I believe this'll
work for you. Hope this helps...

--Jim

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Cathy.Evans@xxxxxxxxx
Sent: Tuesday, February 24, 2004 10:24 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Access: Converting Date To Year For Parameter Look
Ups



Frankly, I'm not sure of anything these days! :) However, I don't see
that date stored in any of the rows.

The query you gave me below returned the following.  Maybe I'm not
approaching the whole idea right.  I really wanted to just put a
parameter form before the report so the user could choose the year and
have only that year show on the report.  Found a sample database  in
Rogers Access Library at
http://www.rogersaccesslibrary.com/download3.asp?SampleName=ChooseReport
FromList2.mdb

and adjusted the below database with my tables, queries and reports so
that my year returns on the dropdown parameter form that opens the
report.  Had no problem when I converted it to run a report based on the
parameter of class type but when I wanted to duplicate that idea and
give them a drop down to search by year, no luck on that one.  Thanks
for hanging in there with me . . .
 

 ChooseReportFromList2-2k.zip

 



12-Jun-2001
13-Jun-2001
14-Jun-2001
03-Oct-2001
25-Oct-2001
06-Nov-2001
07-Nov-2001
14-Nov-2001
03-Dec-2001
04-Dec-2001
06-Dec-2001


 

                      "Jim Pettit"

                      <j_e_pettit@hotmail      To: <mso@xxxxxxxxxxxxx>

                      .com>

                      Sent by:                 cc:

                      mso-bounce@freelist

                      s.org                    Subject:  [mso] Re:
Access: Converting Date To Year For Parameter Look Ups        
                      02/24/2004 12:39 PM

                      Please respond to
.... 
                      mso

 

 





Cathy--

The date/time format on the date field (as seen in table design view)
only affects the presentation of the date; the actual date is stored in
the database as a number, regardless of format. So that's not the
problem. If you're returning '1905', have you checked your record to be
*sure* you don't have that date inadvertently stored in one or more
rows? To check, you can run a query like the following:

SELECT DISTINCT ClassCompleted
FROM tblClassInformation
WHERE ClassCompleted < #12/31/2001#;

I'm interested to hear what shows up...

--Jim

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On
Behalf Of Cathy.Evans@xxxxxxxxx
Sent: Tuesday, February 24, 2004 9:22 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Access: Converting Date To Year For Parameter Look
Ups



Making progress . . . this returns 4 rows of 1905 as the year.  I have
dates ranging from 2001 to 2004, so I am looking for only 4 rows
returned, but how is it returning 1905? I've got the field in the table
as date/time, medium format, I don't want it formatted as year on the
main table.  Is that causing a problem?  Thank you again, Cathy









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