[mso] Re: Access Auto Number Question

Thanks Jim.  It's not my database, I'm trying to help someone else, as I
will eventually have to design a webform and set it so that the webform
populates the database.  As for 2009, I would anticipate they will move to
0, but they will eventually run into a problem in 2015.  (Hopefully, I'll
be gone by then <g>)  Anyway, thanks again, and I will mention to them
maybe they should consider using 05 rather than 5.
Christine McDonald, CPA
Technical Specialist
Western Regional Office


-----Original Message-----
From: Jim Pettit [mailto:j_e_pettit@xxxxxxxxxxx]
Sent: Friday, January 21, 2005 10:34 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Re: Access Auto Number Question


Christine--

This isn't an autonumber problem; those work fine. What you're evidently
looking for is a custom numbering system. To implement such a system,
you'll need to define a text field in your table (since you have the
hyphen) with a set length of 7 characters. You'll next need to create a
function that's called every time a new record is added to the table. The
function will first strip the last numeral of the year from the VB
intrinsic 'Date()' function, append a hyphen ('-') character, then (and
this is the tricky
part) append a 5-digit string (with the initial value, or 'seed', being
whatever you want. It sounds more complicated than it is; you could
actually do it all in just one line in the query window.

For what it's worth: to prevent redundancy, you should also include a TRUE
autonumber field in the table. Also, out of curiosity, what happens after
2009? Or when you get more than 10,000 records?

--Jim

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of McDonald, Christine, Ms, DCAA
Sent: Friday, January 21, 2005 9:36 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Access Auto Number Question

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        charset="us-ascii"
Content-Transfer-Encoding: 7bit
Hi all,

We are having trouble getting the autonumber to work properly in Access.
We need to create a 6 digit number, where the first digit represents the
year, (ie, 2005 = 5, 2006=6), then a dash, then a 5 digit sequential
number.  So the autonumber would look like 5-04728.   And we need to
specify the starting number, in other words it is not going to start with
00001.

We are using Access 2002 at this time, although I believe we will be
upgrading to 2003 sometime in the next few months.

Thanks,


Christine McDonald, CPA
Technical Specialist
Western Regional Office
Information Technology Division (RSA-4)





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