[mso] Re: Access Auto Number Question

Christine--

This isn't an autonumber problem; those work fine. What you're evidently
looking for is a custom numbering system. To implement such a system, you'll
need to define a text field in your table (since you have the hyphen) with a
set length of 7 characters. You'll next need to create a function that's
called every time a new record is added to the table. The function will
first strip the last numeral of the year from the VB intrinsic 'Date()'
function, append a hyphen ('-') character, then (and this is the tricky
part) append a 5-digit string (with the initial value, or 'seed', being
whatever you want. It sounds more complicated than it is; you could actually
do it all in just one line in the query window.

For what it's worth: to prevent redundancy, you should also include a TRUE
autonumber field in the table. Also, out of curiosity, what happens after
2009? Or when you get more than 10,000 records?

--Jim 

-----Original Message-----
From: mso-bounce@xxxxxxxxxxxxx [mailto:mso-bounce@xxxxxxxxxxxxx] On Behalf
Of McDonald, Christine, Ms, DCAA
Sent: Friday, January 21, 2005 9:36 AM
To: mso@xxxxxxxxxxxxx
Subject: [mso] Access Auto Number Question

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Hi all,

We are having trouble getting the autonumber to work properly in Access.
We need to create a 6 digit number, where the first digit represents the
year, (ie, 2005 = 5, 2006=6), then a dash, then a 5 digit sequential
number.  So the autonumber would look like 5-04728.   And we need to
specify the starting number, in other words it is not going to start with
00001.
 
We are using Access 2002 at this time, although I believe we will be
upgrading to 2003 sometime in the next few months.
 
Thanks,
 

Christine McDonald, CPA
Technical Specialist
Western Regional Office
Information Technology Division (RSA-4)





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