Re: list of key strokes for Excel
- From: "tom behler" <tombehler@xxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Fri, 5 Feb 2010 18:09:17 -0700
This is very much appreciated!
Tom Behler
----- Original Message -----
From: "Dave Carlson" <dgcarlson@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Friday, February 05, 2010 4:17 PM
Subject: Re: list of key strokes for Excel
Tom,
Not sure if this is copyrighted, since there is no copyright declarations in
this version I received from one of many lists to which I subscribe, so here
goes:
Excel 2007 Keyboard Commands
With JAWS 9.0, Window-Eyes 7.0, and System Access 2.4
Compiled by Anna Dresner
Published and produced in braille by
National Braille Press
88 St. Stephen St.
Boston, MA 02115
800-548-7323
www.nbp.org
Contents
Introduction 1
General Keyboard Commands for Office 2007 1
Keyboard Shortcuts for Using the Help Window 1
Display and Use Windows 3
Undo and Redo Actions 4
Use Dialog Boxes 4
Use Edit Boxes within Dialog Boxes 5
Use the Open and Save As Dialog Boxes 6
Access and Use Task Panes, Galleries, and Toolbars 6
Close a Task Pane 7
Move a Task Pane 7
Resize a Task Pane 8
Resize a Toolbar 8
Move a Toolbar 8
Access and Use Smart Tags 9
Smart Tag Tips 9
Navigating the Office Fluent Ribbon and Finding Access Keys 10
Working in a Different Language and Typing Special Characters 11
Insert Special Characters 11
Keyboard Shortcuts for International Characters 12
Adding a Keyboard Layout 13
Selecting Keyboard Layouts, and Handwriting Recognition 14
Keyboard Shortcuts for Working with Shapes, Text Boxes, and WordArt 15
Accessibility Tips when Working with a SmartArt Graphic 15
Create a SmartArt Graphic 16
Add Alternative Text to a SmartArt Graphic 17
General Keyboard Shortcuts 17
Use the Text Pane 17
Work with Shapes in a SmartArt Graphic 18
Move and Resize Shapes in a SmartArt Graphic 18
Work with Text in a SmartArt Graphic 19
Apply Character Formatting 20
Copy Text Formatting 21
Apply Paragraph Formatting 21
Select Chart Elements 22
Microsoft Clip Organizer Shortcuts 22
Keys for Using the Toolbar 23
Keys for Finding or Selecting Clips 23
Customize Keyboard Shortcuts 24
Assign a Keyboard Shortcut 24
Remove a Keyboard Shortcut 25
The Quick Access Toolbar 25
Move the Quick Access Toolbar 26
Add a Command to the Quick Access Toolbar 26
Remove a Command from the Quick Access Toolbar 27
Learning More about Office 2007 27
Keyboard Commands for Excel 28
Access Keys for the Main Tabs on the Ribbon 28
Basic File and Worksheet Commands 28
Navigating 29
Selecting Text and Other Elements 30
Formatting Text in a Worksheet 32
Formatting Cells 32
Editing and Deleting Text 33
Copying and Moving Text 34
Inserting Text Automatically 35
Performing Calculations and Working with the Formula Bar 36
Displaying and Hiding Spreadsheet Elements 36
Miscellaneous Commands 37
Changing the Size and Position of Workbook Windows 37
JAWS Commands for Excel 38
Getting Help 38
Informational Keystrokes for Columns 39
Informational Keystrokes for Rows 39
Commands for Reading Only Information Visible on Screen 39
Miscellaneous Informational Keystrokes 40
Navigation Keystrokes 41
Selection Keystrokes 41
Configuration Keystrokes 42
Window-Eyes Commands for Excel 42
Getting Help 43
Reading Cell Information 43
Charts and Objects 44
Element Properties Dialog 44
Additional Commands 46
System Access Commands for Excel 46
Appendix: Descriptions of SmartArt Graphics 48
List 48
Process 50
Cycle 52
Hierarchy 54
Relationship 55
Matrix 58
Pyramid 59
Introduction
Compiling a reference card is a less exact science than it used to be. At
one time, I could simply go to the help system for each program, gather up
all the keyboard commands, put them into tables, reorganize them a bit, and
declare myself done. Not anymore. In many parts of Office 2007, commands are
scattered throughout several parts of help, sometimes in lists in which
almost, but not quite, all the commands are the same as those in another
list. Occasionally a basic command is missing from help. So finding the
commands is a bit like one of those computer games where you wander through
mazes looking for treasure. I hope I've found all the treasure you need, and
that you will find this reference card useful.
General Keyboard Commands for Office 2007
The keyboard shortcuts that are described throughout this reference guide
refer to the U.S. keyboard layout. Keys on other layouts might not
correspond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys simultaneously,
the keys to press are separated by a plus sign. For keyboard shortcuts in
which you press one key immediately followed by another key, the keys to
press are separated by a comma.
Keyboard Shortcuts for Using the Help Window
The Help window provides access to all Office Help content. It displays
topics and other Help information.
Command
Keystroke
Open the Help window
F1
Close the Help window
ALT+F4
Switch between the Help window and the active program
ALT+TAB
Go to the home page for the currently open Help system
ALT+HOME
Select the next item in the Help window
TAB
Select the previous item in the Help window
SHIFT+TAB
Perform the action for the selected item
ENTER
In the Browse Help section of the Help window, select the next or previous
item
TAB or SHIFT+TAB
In the Browse Help section of the Help window, expand or collapse the
selected item
ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at
the top of a Help topic
TAB
Select the previous hidden text or hyperlink
SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or
hyperlink
ENTER
Move to the previous Help topic (Back button)
ALT+LEFT ARROW or BACKSPACE
Move to the next Help topic (Forward button)
ALT+RIGHT ARROW
Scroll small amounts up or down within the current Help topic
UP/DOWN ARROW
Scroll larger amounts up or down within the current Help topic
PAGE UP/PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from
(untiled) the active program
ALT+U
Display a menu of commands for the Help window
Context key or SHIFT+F10
Stop the last action (Stop button)
ESC
Refresh the window (Refresh button)
F5
Print the current Help topic
CTRL+P
Switch among areas in the Help window; for example, switch between the
toolbar, Type words to search for box, and Search list
F6
Change the connection state
F6 to the proper location, TAB, DOWN ARROW
Type text in the Type words to search for box
F6 to the proper location
In a Table of Contents in tree view, select the next or previous item
UP/DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item
RIGHT/LEFT ARROW
Display and Use Windows
Command
Keystroke
Close the active window
CTRL+W or CTRL+F4
Move to a task pane from another pane in the program window (clockwise
direction)
F6, possibly multiple times. If pressing F6 doesn't display the task pane
that you want, try pressing ALT to place focus on the menu bar or the
Ribbon, and then press CTRL+TAB to move to the task pane.
Move to a task pane from another pane in the program window
(counterclockwise direction)
SHIFT+F6, possibly multiple times
Switch to the next item on the Task bar
ALT+TAB
Switch to the previous Task bar item
ALT+SHIFT+TAB
When more than one window is open, switch to the next window
CTRL+F6
Switch to the previous window
CTRL+SHIFT+F6
Maximize or restore a selected window
CTRL+F10
Restore the size of the active window after maximizing it
ALT+F5
Minimize a window to an icon (works for only some Microsoft Office programs)
CTRL+F9
When a document window is not maximized, perform the Move command (on the
Control menu for the window)
CTRL+F7. Use the arrow keys to move the window, and, when finished, press
ESC.
When a document window is not maximized, perform the Size command (on the
Control menu for the window)
CTRL+F8. Press the arrow keys to resize the window, and, when finished,
press ESC.
Copy a picture of the screen to the Clipboard
PRINT SCREEN
Copy a picture of the selected window to the Clipboard
ALT+PRINT SCREEN
Undo and Redo Actions
Command
Keystroke
Cancel an action
ESC
Undo an action
CTRL+Z
Redo or repeat an action
CTRL+Y
Use Dialog Boxes
Command
Keystroke
Move to the next option or option group
TAB
Move to the previous option or option group
SHIFT+TAB
Switch to the next tab in a multi-page dialog box
CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a multi-page dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP
Move between options in an open drop-down list, or between options in a
group of options
Arrow keys
Run the selected command, or press the default button
ENTER
Perform the action assigned to the selected button; select or clear the
selected check box
SPACEBAR
Select an option; select or clear a specific check box
ALT+the letter underlined in an option
Open the selected drop-down list
ALT+DOWN ARROW
Select an option from a drop-down list
First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box
ESC
Move from an open dialog box back to the document, for dialog boxes such as
Find and Replace that support this behavior
ALT+F6
Use Edit Boxes within Dialog Boxes
An edit box is a blank in which you type or paste an entry, such as your
user name or the path to a folder.
Command
Keystroke
Move one character to the left/ right
LEFT/RIGHT ARROW
Move one word to the left/right
CTRL+LEFT/RIGHT ARROW
Move to the beginning/end of the entry
HOME/END
Select or unselect one character to the left/right
SHIFT+LEFT/RIGHT ARROW
Select or unselect one word to the left/right
CTRL+SHIFT+LEFT/RIGHT ARROW
Select from the insertion point to the beginning/end of the entry
SHIFT+HOME/END
Use the Open and Save As Dialog Boxes
Command
Keystroke
Display the Open dialog box
CTRL+O or CTRL+F12
Display the Save As dialog box
F12
Move between options or areas in the dialog box
TAB
Go to the previous folder
ALT+1
Go up a level
ALT+2
Delete the selected folder or file
DELETE
Create a new folder
ALT+4
Switch among available folder views
ALT+5
Display a shortcut menu for a selected item such as a folder or file
Context key, or SHIFT+F10
Show the Tools menu
ALT+L
Open the Look In list
F4 or ALT+I
Update the file list
F5
Close the dialog box and open your Web search page
ALT+3
Access and Use Task Panes, Galleries, and Toolbars
Command
Keystroke
Move to a task pane from another pane in the program window
F6, possibly multiple times. If pressing F6 doesn't display the task pane
that you want, try pressing ALT to place focus on the menu bar, and then
press CTRL+TAB to move to the task pane.
Move to a task pane when a menu is active
CTRL+TAB, possibly multiple times
Select the next or previous option in the active task pane
TAB or SHIFT+TAB
Display the full set of commands on the task pane menu
CTRL+SPACEBAR
Perform the action assigned to the selected button
SPACEBAR or ENTER
Open a drop-down menu for the selected gallery item
Context key or SHIFT+F10
Select the first or last item in a gallery
HOME or END
Scroll up or down in the selected gallery list
PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list
CTRL+HOME or CTRL+END
Open the Research task pane
ALT+Click (This keyboard shortcut does not work in Microsoft Office
PowerPoint or Microsoft Office SharePoint Designer.)
Open the Clipboard
ALT+H, F, O
Close a Task Pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.
Move a Task Pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Move, and then press ENTER.
4. Use the arrow keys to move the task pane, or use CTRL+the arrow keys to
resize one pixel at a time, and then press ENTER.
Resize a Task Pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Size, and then press ENTER.
4. Use the arrow keys to resize the task pane, or use CTRL+the arrow keys to
resize one pixel at a time, and then press ENTER.
Resize a Toolbar
1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar that you want.
3. Press CTRL+SPACEBAR to display the Toolbar Options menu.
4. Down arrow to Size, and then press ENTER.
5. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to
resize one pixel at a time.
6. Press ESC when finished.
Move a Toolbar
1. Press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Down arrow to Size, and then press ENTER.
3. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
4. Click the Move command, and then press ENTER.
5. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to
move one pixel at a time. To undock the toolbar, press DOWN ARROW
repeatedly. To dock the toolbar vertically on the left or right side, press
LEFT ARROW or RIGHT ARROW when the toolbar is all the way to the left or
right side.
6. Press ESC when finished.
Access and Use Smart Tags
Command
Keystroke
Display the shortcut menu for the selected item
Context key or SHIFT+F10
Display the menu or message for a smart tag, the AutoCorrect Options button,
or the Paste options button; if more than one smart tag is present, switch
to the next smart tag and display its menu or message
ALT+SHIFT+F10
Select the next/previous item on a smart tag menu
DOWN/UP ARROW
Perform the action for the selected item on a smart tag menu
ENTER
Close the smart tag menu or message
ESC
Smart Tag Tips
You can ask to be notified by a sound whenever a smart tag appears. To hear
audio cues, you must have a sound card. You must also have Microsoft Office
Sounds installed on your computer. If you have access to the World Wide Web,
you can download Microsoft Office Sounds from the Microsoft Office Online
Web site. After you install the sound files, do the following in Microsoft
Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint
2007, or Microsoft Office Word 2007:
1. Press ALT+F to open the menu under the Microsoft Office Button, and then
press I to open Program Options.
2. Press A to select Advanced.
3. Press ALT+S twice to move to the Provide feedback with sound check box,
which is under General, and then press SPACEBAR.
4. Press TAB repeatedly to select OK, and then press ENTER. Note that when
you select or clear this check box, the setting affects all Office programs
that support sound.
Navigating the Office Fluent Ribbon and Finding Access Keys
Access keys, also called KeyTips, provide a way to quickly use a command by
pressing a few keys, no matter where you are in the program. Every command
in Word, Excel, and PowerPoint 2007 can be accessed by using an access key.
You can get to most commands by using two to five keystrokes. To explore the
ribbon and find out the access key for the feature you want to use, do the
following:
1. Press ALT to go to the Ribbon.
2. Press the LEFT and RIGHT arrow keys to move between the tabs on the
ribbon, such as Home, Insert, and Page Layout. Most screen readers read the
KeyTip associated with each tab when you arrow to it.
3. Press TAB or SHIFT+TAB to move through the items on the current tab. As
you tab to each item, most screen readers tell you the KeyTips you need to
access it.
4. The items within a tab are arranged in smaller groups. You can move
between these with SHIFT+LEFT OR RIGHT ARROW, except when you land on an
edit box. In that case, press TAB or SHIFT+TAB until you're not in an edit
box, and then press SHIFT+LEFT or RIGHT ARROW.
5. When you find the item you want, note the KeyTip you need to reach that
item; you can use it in the future to access it quickly.
6. Press SPACEBAR or ENTER to execute the command, or press ALT or ESC to
leave the ribbon without executing a command.
You can access many commands that were in the File menu in previous versions
of Office--as well as the Options dialog where you can change options like
AutoCorrect, automatic formatting, and whether all Word documents open in
separate windows or the same window--from the Office menu, located IN THE
upper left corner of the screen. Press ALT+F to open this menu.
One type of control on the Ribbon and the Office menu is the split button.
Press Enter to activate the main function of the button, or SPACEBAR to open
a menu related to the button. For example, pressing ENTER on the Print split
button opens the Print dialog, while pressing SPACEBAR opens a menu of
additional printing choices.
Press F1 to get help with the item that has focus on the ribbon. If no help
is available for that specific item, a more general help topic will open.
Working in a Different Language and Typing Special Characters
Insert Special Characters
To insert this
Press
A field
CTRL+F9
A line break
SHIFT+ENTER
A page break
CTRL+ENTER
A column break
CTRL+SHIFT+ENTER
An em dash
ALT+CTRL+MINUS SIGN
An en dash
CTRL+MINUS SIGN
An optional hyphen
CTRL+HYPHEN
A nonbreaking hyphen
CTRL+SHIFT+HYPHEN
A nonbreaking space
CTRL+SHIFT+SPACEBAR
The copyright symbol
ALT+CTRL+C
The registered trademark symbol
ALT+CTRL+R
The trademark symbol
ALT+CTRL+T
An ellipsis
ALT+CTRL+PERIOD
A single opening quotation mark
CTRL+GRAVE ACCENT, GRAVE ACCENT
A single closing quotation mark
CTRL+APOSTROPHE, APOSTROPHE
Double opening quotation marks
CTRL+ GRAVE ACCENT, SHIFT+APOSTROPHE
Double closing quotation marks
CTRL+'APOSTROPHE, SHIFT+APOSTROPHE
An AutoText entry
Start typing a word or phrase that has AutoText associated with it, and
press ENTER when a ScreenTip appears or is read by your screen reader
Keyboard Shortcuts for International Characters
To type a lowercase character by using a key combination that includes the
SHIFT key, hold down the CTRL+SHIFT+symbol keys simultaneously, and then
release them before you type the letter.
To insert this
Press
à, è, ì, ò, ù, À, È, Ì, Ò, Ù
CTRL+GRAVE ACCENT, the letter
á, é, í, ó, ú, ý, Á, É, Í, Ó, Ú, Ý
CTRL+APOSTROPHE, the letter
â, ê, î, ô, û, Â, Ê, Î, Ô, Û
CTRL+CARET, the letter
ã, ñ, õ, Ã, Ñ, Õ
CTRL+TILDE, the letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Y
CTRL+SHIFT+COLON, the letter
å, Å
CTRL+AT SIGN, a or A
æ, Æ
CTRL+AMPERSAND, a or A
o, O
CTRL+AMPERSAND, o or O
ç, Ç
CTRL+COMMA, c or C
ð, Ð
CTRL+APOSTROPHE, d or D
ø, Ø
CTRL+SLASH, o or O
¿
ALT+CTRL+QUESTION MARK
¡
ALT+CTRL+EXCLAMATION POINT
ß
CTRL+AMPERSAND, s
The Unicode character for the specified Unicode (hexadecimal) character code
The character code, ALT+X. For example, to insert the euro currency symbol,
press 20AC, and then hold down the ALT key and press X.
Find out the Unicode character code for the selected character
ALT+X
The ANSI character for the specified ANSI (decimal) character code
ALT+the character code (on the numeric keypad). For example, to insert the
euro currency symbol, hold down the ALT key and press 0128 on the numeric
keypad. Make sure that NUM LOCK is on before you type the character code.
Note: ANSI character set: An 8-bit character set used by Microsoft Windows
that allows you to represent up to 256 characters (0 through 255) by using
your keyboard. The ASCII character set is a subset of the ANSI set.
Note: If you type extensively in another language, you may prefer to switch
to a different keyboard layout instead.
Adding a Keyboard Layout
When you switch the keyboard layout to a different language, the position of
letters, numbers and punctuation may change, and any special characters used
in that language will be readily available. The text you type is
automatically identified as being written in that language, and if your
screen reader detects languages and has the one you are typing in installed,
it will read what you type in that language. A wide variety of layouts is
available within Windows.
If your default language is U.S. English and you switch to French or
Spanish, you can check the spelling and grammar of the text you type simply
by running a spelling or grammar check. If you want to be able to check
spelling or grammar for other languages, you must purchase language packs
for each one from Microsoft at
office.microsoft.com/en-us/suites/FX102113661033.aspx. The current cost is
US$24.95 apiece. Multiple language packs are also available.
Here's how to install a keyboard layout:
1. Go to the Start menu and open Control Panel.
2. Press ENTER on Regional and Language Options.
3. Press CTRL+TAB to go to the Languages page in this multi-page dialog.
4. Press Enter on the first choice in this dialog, the Details button.
5. You are now on a combo box where you can decide which language is your
default. This box also shows which layouts are already installed. If you
explore this box, be sure to arrow to the layout you want to be your default
before leaving the combo box.
6. Tab to the ADD button and press ENTER.
7. Arrow to the language you want to install and press ENTER.
8. Press ENTER to click the OK button and exit the Details dialog.
9. Tab to OK and press ENTER to close the regional and Languages dialog.
10. Press ALT+F4 to close Control Panel.
Selecting Keyboard Layouts, and Handwriting Recognition
Command
Keystroke
Switch between languages or keyboard layouts
Left ALT+SHIFT
Display a list of correction alternatives
Windows key+C
Turn handwriting on or off
Windows key+H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
ALT+~
Turn Korean IME on 101 keyboard on or off
Right ALT
Turn Chinese IME on 101 keyboard on or off
CTRL+SPACEBAR
Note: You can choose the key combination for switching between languages or
keyboard layouts in the Advanced Key Setting dialog box. To open the
Advanced Key Setting dialog box:
1. Go to the Start menu and open Control Panel.
2. Press ENTER on Regional and Language Settings.
3. Press CTRL+TAB to go to the Languages page in this multi-page dialog.
4. Press ENTER on the first option, the Details button.
5. Tab to the Key Settings button and press ENTER.
Keyboard Shortcuts for Working with Shapes, Text Boxes, and WordArt
Accessibility Tips when Working with a SmartArt Graphic
2007 Microsoft Office System programs are designed to be used by people with
different abilities. If you use an assistive aid, such as a screen reader or
screen magnifier, the following tips may help you to work with your SmartArt
graphic:
The Text pane is an outline representation of the information in your
SmartArt graphic. You can open the Text pane and work directly in it to
create and manipulate the shapes in your SmartArt graphic. The first time
you insert a SmartArt graphic, the Text pane opens automatically and you can
immediately start typing your text. Most screen readers give you the level
and hierarchy of the information in your shapes. If you prefer to work
directly in your SmartArt graphic rather than in the Text pane, press
CTRL+SHIFT+F2 to switch between the Text pane and your SmartArt graphic.
When you enter text in the Text pane, corresponding shapes are added to your
SmartArt graphic and sized based on the amount of text that you enter. If
necessary, the font size is automatically reduced so that all of your text
fits into the shape. You can also resize the shape manually. The table at
the end of this article lists the keyboard shortcuts for resizing shapes.
Create a SmartArt Graphic
1. Insert a SmartArt graphic in one of the following ways:
a. Press ALT+N, M to click SmartArt in the Illustrations group on the Insert
tab.
b. In Microsoft Office PowerPoint 2007 only, select text on a slide, and
then on the Home tab, in the Paragraph group, click Convert to SmartArt
Graphic.
2. Press UP ARROW or DOWN ARROW to select the type of graphic that you want.
3. Press TAB to move to the Layout task pane.
4. Press the arrow keys to select the layout that you want.
5. Press ENTER to insert the selected layout.
6. Enter your text in the Text pane in outline form. You can modify the Text
pane just like you can modify any outline or bulleted list.
7. Press CTRL+SHIFT+F2 to move from shape to shape and to hear more
information.
To select multiple shapes by using the keyboard, select a line of text in
the Text pane, and then press SHIFT+DOWN ARROW to select the additional
shapes. You cannot select nonadjacent shapes (lines of text) in the Text
pane, nor can you select only connecting lines from the Text pane.
Note: The Select Multiple Objects box and toolbar button are no longer
available in the 2007 Office release.
Add Alternative Text to a SmartArt Graphic
1. Right-click the border of the SmartArt graphic, and then do one of the
following:
a. In Microsoft Office Excel 2007, click Size and Properties.
b. In Microsoft Office Outlook 2007 and Microsoft Office Word 2007, click
Size.
c. In Microsoft Office PowerPoint 2007, click Size and Position.
2. Click the Alt Text tab, and then in the Alternative text box, enter your
text.
General Keyboard Shortcuts
Command
Keystroke
Insert a new SmartArt graphic
ALT+N, M
After you add a SmartArt graphic, open the layout gallery, where you can
view and change all layouts
ALT, C, S, L, M
Use the Text Pane
Command
Keystroke
Open the SmartArt graphics Help topic
CTRL+SHIFT+F1
Indent text in the Text pane
TAB
Outdent text in the Text pane
SHIFT+TAB
Add a tab character to text in the Text pane
CTRL+TAB
Merge two lines of text
DELETE at the end of the first line of text
Select multiple contiguous shapes in the Text pane
Select a line of text in the Text pane, and then press SHIFT+DOWN ARROW as
needed to select the additional shapes
Display the shortcut menu
Context key or SHIFT+F10
Switch between the Text pane and the drawing canvas
CTRL+SHIFT+F2
Switch the focus from the Text pane to the border of the SmartArt graphic
ESC
Move from the Text pane to the Ribbon
CTRL+SHIFT+F2 to move to the SmartArt graphic, and then press ALT to move to
the Ribbon
Close the Text pane
ALT+F4
Work with Shapes in a SmartArt Graphic
Command
Keystroke
Select the next element in a SmartArt graphic
TAB
Select the previous element in a SmartArt graphic
SHIFT+TAB
Select all shapes
CTRL+A
Remove focus from the selected shape
ESC
Edit text in the selected shape
ENTER or F2
Delete the selected shape
DELETE or BACKSPACE
Cut the selected shape
CTRL+X or SHIFT+DELETE
Copy the selected shape
CTRL+C
Paste the contents of the Clipboard
CTRL+V
Undo the last action
CTRL+Z
Move and Resize Shapes in a SmartArt Graphic
Command
Keystroke
Enlarge the selected shape horizontally
SHIFT+RIGHT ARROW
Reduce the selected shape horizontally
SHIFT+LEFT ARROW
Enlarge the selected shape vertically
SHIFT+UP ARROW
Reduce the selected shape vertically
SHIFT+DOWN ARROW
Resize the shape in very small increments
CTRL+SHIFT+UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move the shape in the direction that you want
UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move or "nudge" the shape in very small increments
CTRL+UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Rotate the shape in the desired direction 15 degrees
ALT+RIGHT or LEFT ARROW
Rotate the shape 1 degree
CTRL+ALT+RIGHT or LEFT ARROW
Note: These keyboard shortcuts apply to multiple selections as if you
selected each item individually.
Work with Text in a SmartArt Graphic
Command
Keystroke
Move one character to the left/right
LEFT/RIGHT ARROW
Move up/down one line
UP/DOWN ARROW
Move one word to the left/right
CTRL+LEFT/RIGHT ARROW
Move one paragraph up/down
CTRL+UP/DOWN ARROW
Move to the beginning/end of a line
HOME/END
Move to the beginning/end of a text box
CTRL+HOME/END
Cut selected text
CTRL+X
Copy selected text
CTRL+C
Paste selected text
CTRL+V
Undo the last action
CTRL+Z
Delete one character to the left
BACKSPACE
Delete one word to the left
CTRL+BACKSPACE
Delete one character to the right
DELETE
Delete one word to the right
CTRL+DELETE
Promote the selected text
ALT+SHIFT+RIGHT ARROW
Demote the selected text
ALT+SHIFT+LEFT ARROW
Check the spelling (not available in Microsoft Office Word 2007)
F7
Apply Character Formatting
Command
Keystroke
Open the Font dialog box
CTRL+SHIFT+F or CTRL+D
Open the Font dialog box with focus on point size
CTRL+SHIFT+P
Increase the font size of the selected text
CTRL+SHIFT+ GREATER THAN
Decrease the font size of the selected text
CTRL+SHIFT+ LESS THAN
Switch the case of selected text (lower case, Title Case, UPPER CASE)
SHIFT+F3
Apply bold formatting to the selected text
CTRL+B
Apply an underline to the selected text (not available in Office Word 2007)
CTRL+U
Apply italic formatting to the selected text
CTRL+I
Apply subscript formatting to the selected text
CTRL+EQUALS
Apply superscript formatting to the selected text
CTRL+PLUS SIGN
Adjust the superscript/subscript offset up
CTRL+ALT+GREATER THAN
Adjust the superscript/subscript offset down
CTRL+ALT+LESS THAN
Remove all character formatting from the selected text
CTRL+SPACEBAR
Copy Text Formatting
Note: The following functionality is not available in Microsoft Word.
Command
Keystroke
Copy formatting from the selected text
CTRL+SHIFT+C
Paste formatting to the selected text
CTRL+SHIFT+V
Apply Paragraph Formatting
Command
Keystroke
Center a paragraph
CTRL+E
Justify a paragraph
CTRL+J
Left align a paragraph
CTRL+L
Right align a paragraph
CTRL+R
Demote a bullet point
TAB or ALT+SHIFT+RIGHT ARROW
Promote a bullet point
SHIFT+TAB or ALT+SHIFT+LEFT ARROW
Select Chart Elements
You can select the next or previous sheet in a chart by pressing CTRL+PAGE
DOWN or CTRL+PAGE UP until the chart sheet that you want is selected. After
you select a chart, you can use the keyboard to select individual chart
elements as follows:
Command
Keystroke
Select the previous group of elements in a chart
DOWN ARROW
Select the next group of elements in a chart
UP ARROW
Select the next element within a group. If the current element is the last
element in the group, the next group is selected; Press RIGHT ARROW again to
select the first element in the next group.
RIGHT ARROW
Select the previous element within a group. If the current element is the
first element in the group, the previous group is selected; press LEFT ARROW
again to select the last element in the previous group.
LEFT ARROW
Cancel a selection
ESC
Navigate between the chart and any objects or shapes outside of the chart by
selecting the next object or shape
TAB
Navigate between the chart and any objects or shapes outside of the chart by
selecting the previous object or shape
SHIFT+TAB
Microsoft Clip Organizer Shortcuts
Keys for Using the Toolbar
Command
Keystroke
Open Help
ALT+H
Move forward/backward one word in the Search text box
CTRL+LEFT/RIGHT ARROW
Display the Collection List task pane
ALT+C
Display the Search task pane
ALT+S
Keys for Finding or Selecting Clips
Command
Keystroke
Move left and right, up and down, among collections or clips
ARROW KEYS
Select additional clips after one clip has been selected
SHIFT+ARROW KEYS
Select all clips on the current page
CTRL+A
Copy (select a clip and move it to the clipboard)
CTRL+C
Paste (paste from the clipboard to Clip Organizer)
CTRL+V
Delete selected clip or category
DELETE
Move to the beginning of a row and select the first item
HOME
Move to the end of a row and select the last item
END
Open the shortcut menu of a dialog box
ALT+SPACEBAR
Customize Keyboard Shortcuts
You can customize keyboard shortcuts by assigning keyboard shortcuts (or
shortcut keys) to a command, macro, font, style, or commonly used symbol.
You can also remove keyboard shortcuts. To select a command to assign a
shortcut to or remove a shortcut from, do the following:
1. Press ALT+F to press the Office button.
2. Press I; or up arrow to Options and press ENTER.
3. Type C to move to Customize in the list of option types.
4. Press SHIFT+TAB until you reach the Customize button and press ENTER. You
are now in a list of categories from which you can choose commands.
5. Press DOWN ARROW or UP ARROW to select the category that contains the
command or other item that you want to assign a keyboard shortcut to or
remove a keyboard shortcut from.
6. Press TAB to move to the Commands box.
7. Press DOWN ARROW or UP ARROW to select the name of the command or other
item that you want to assign a keyboard shortcut to or remove a keyboard
shortcut from.
8. Tab once to the Current Keys box. Any keyboard shortcuts that are
currently assigned to that command or item appear there.
9. Do one of the following:
Assign a Keyboard Shortcut
Begin keyboard shortcuts with CTRL or a function key.
a. Press the TAB key repeatedly until the cursor is in the Press new
shortcut key box.
b. Press the combination of keys that you want to assign. For example, press
CTRL plus the key that you want to use.
c. Use your screen reader's mouse cursor to look at "Currently assigned to"
(which is near the bottom of the screen) to see whether the combination of
keys is already assigned to a command or other item. If the combination is
already assigned to a command you plan to use, type a different combination.
Important: Reassigning a combination of keys means that you can no longer
use the combination for its original purpose. For example, pressing CTRL+B
changes selected text to bold. If you reassign CTRL+B to a new command or
other item, you will not be able to make text bold by pressing CTRL+B unless
you restore the keyboard shortcut assignments to their original settings by
clicking Reset All.
d. Press the TAB key repeatedly until Assign is selected, and then press
ENTER.
Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8
might be reserved for initiating keyboard programming.
Remove a Keyboard Shortcut
a. Press the TAB key repeatedly until the cursor is in the Current keys box.
b. Press DOWN ARROW or UP ARROW to select the keyboard shortcut that you
want to remove.
c. Press the TAB key repeatedly until Remove is selected, and then press
ENTER.
10. Press the TAB key repeatedly until the Save changes in box is selected.
11. Press DOWN ARROW or UP ARROW to highlight the current document name or
template in which you want to save the keyboard shortcut changes, and then
press ENTER.
The Quick Access Toolbar
The Quick Access Toolbar is a customizable toolbar that contains a set of
commands that are independent of the tab that is currently displayed. You
can access the buttons on this toolbar by pressing ALT+a number, making it
easy to access up to 10 commands you use on a regular basis. The first
command on the toolbar is accessed with ALT+1, the second with ALT+2, and so
on, with ALT+0 accessing the 10th command. You can move the Quick Access
Toolbar between two possible locations and add buttons that represent
commands to the Quick Access Toolbar. You can also change the order in which
items appear on the Quick Access Toolbar in the Customize dialog discussed
above.
Move the Quick Access Toolbar
The Quick Access Toolbar can be located in one of two places: the upper-left
corner next to the Microsoft Office Button (default location) or below the
Ribbon. Since the latter location covers some of the work area, it's best to
leave the Quick Access Toolbar in its default location. If you need to move
it, however, here's how:
1. Press ALT to go to the ribbon.
2. Press SHIFT+TAB twice to go to the Customize Quick Access Toolbar button
and press SPACEBAR.
3. Press UP ARROW twice to reach either Show Below the Ribbon or Show Above
the Ribbon, and press ENTER.
Add a Command to the Quick Access Toolbar
1. Press ALT to go to the ribbon.
2. Press the arrow keys, TAB, and SHIFT+the arrow keys as needed to locate
the command you want to add.
3. Press the Context key or SHIFT+10.
4. Press ENTER on the first choice, Add to Quick Access Toolbar.
Notes
* There is no option in Microsoft Office for increasing the size of the
buttons representing the commands on the Quick Access Toolbar. The only way
to increase the size of the buttons is to lower the screen resolution you
use.
* You cannot display the Quick Access Toolbar on multiple lines.
* Only commands can be added to the Quick Access Toolbar. The contents of
most lists, such as indent and spacing values and individual styles, which
also appear on the Ribbon, cannot be added to the Quick Access Toolbar.
Remove a Command from the Quick Access Toolbar
Here's how to remove a command you don't want from the Quick Access Toolbar:
1. Press ALT to go to the ribbon.
2. Press SHIFT+TAB 3 times to go to the Quick Access Toolbar.
3. Find the command you wish to remove.
4. Press the Context key or SHIFT+F10.
5. Press ENTER on the first choice, Remove From the quick Access Toolbar.
Changing the Order in which Commands Appear on the Quick Access Toolbar
1. Type ALT+F to open the Office menu.
2. Type I; or up arrow to Options and press ENTER.
3. Type C; or down arrow to Customize.
4. Tab to the Quick Access Toolbar list.
5. Down arrow as needed to find the item you want to move.
6. Tat to the Move Up or Move Down button and press ENTER.
7. Repeat as necessary to reorder all the items as you like.
Learning More about Office 2007
Dan Clark at Freedom Scientific has created an excellent introduction to the
Office 2007 ribbon, the Quick Access Toolbar, and other unique features of
Office. It is valuable regardless of the screen reader you use.
If you have JAWS 9, you can find a DAISY version of this introduction as
Module 31, Office 2007 with Magic and JAWS and read it with the built-in
demo of FSReader or any other DAISY player. The other option is to download
it in DAISY or MP3 format from the JAWS Training page at
www.freedomscientific.com/Training/JAWS_training_hq.asp.
Keyboard Commands for Excel
Access Keys for the Main Tabs on the Ribbon
Command
Keystroke
Home
ALT+H
Insert
ALT+N
Page Layout
ALT+P
Formulas
ALT+M
Data
ALT+A
Review
ALT+R
View
ALT+W
Add-Ins
ALT+X
Help
F1
Office menu
ALT+F
Basic File and Worksheet Commands
Command
Keystroke
Display the Microsoft Office Excel Help task pane
F1
Create a new, blank workbook
CTRL+N
Insert a new worksheet
SHIFT+F11 or ALT+SHIFT+F1
Display the Open dialog box to open or find a file
CTRL+O
Close the selected workbook window
CTRL+W or CTRL+F4
Save file
CTRL+S
Display the Save As dialog box
F12
Display the print dialog box
CTRL+P
Display the Print Preview window
CTRL+F2
Switch between the worksheet, Ribbon, task pane, and Zoom controls. In a
worksheet that has been split (View menu, Manage This Window, Freeze Panes,
Split Window command), this command includes the split panes when switching
between panes and the Ribbon area.
F6, reverse direction with SHIFT+F6
Switch to the next workbook window when more than one workbook window is
open
CTRL+F6
Exit Excel
Alt+F4
Navigating
Command
Keystroke
Display the Go To dialog box
CTRL+G or F5
Display the Find and Replace dialog box, with the Find tab selected
CTRL+F or SHIFT+F5
Repeat the last Find action
SHIFT+F4
Display the Find and Replace dialog box, with the Replace tab selected
CTRL+H
Move one cell up, down, left, or right in a worksheet
ARROW KEYS
Move to the edge of the current data region in a worksheet
CTRL+ARROW KEY
Move one cell to the right in a worksheet. Move between unlocked cells in a
protected worksheet.
TAB
Move to the previous cell in a worksheet
SHIFT+TAB
Move to the beginning of a row in a worksheet. Move to the cell in the
upper-left corner of the window when SCROLL LOCK is turned on.
HOME
Move to the cell in the lower-right corner of the window when SCROLL LOCK is
turned on
END
Move to the beginning of a worksheet
CTRL+HOME
Move to the last cell on a worksheet, in the lowest used row of the
rightmost used column. If the cursor is in the formula bar, move the cursor
to the end of the text.
CTRL+END
Move one screen up in a worksheet
PAGE UP
Move one screen down in a worksheet
PAGE DOWN
Move one screen to the left in a worksheet
ALT+PAGE UP
Move one screen to the right in a worksheet
ALT+PAGE DOWN
Move to the previous sheet in a workbook
CTRL+PAGE UP
Move to the next sheet in a workbook
CTRL+PAGE DOWN
Selecting Text and Other Elements
Command
Keystroke
Select the entire worksheet. If the worksheet contains data, select the
current region; press twice to select the current region and its summary
rows, or 3 times to select the entire worksheet. When the insertion point is
to the right of a function name in a formula, display the Function Arguments
dialog box.
CTRL+A
Select the entire worksheet. If the worksheet contains data, select the
current region; press twice to select the current region and its summary
rows, and 3 times to select the entire worksheet. When an object is
selected, select all objects on a worksheet.
CTRL+SHIFT+SPACEBAR
Select an entire column in a worksheet
CTRL+SPACEBAR
Select an entire row in a worksheet
SHIFT+SPACEBAR
Select the current region around the active cell (the data area enclosed by
blank rows and blank columns); in a PivotTable, select the entire PivotTable
report
CTRL+ ASTERISK
Select all cells that contain comments
CTRL+SHIFT+O
Extend the selection of cells by one cell
SHIFT+ARROW KEY
Extend the selection of cells to the last nonblank cell in the same column
or row as the active cell, or if the next cell is blank, extend the
selection to the next nonblank cell
CTRL+SHIFT+ARROW KEY
Extend the selection of cells to the beginning of the worksheet
CTRL+SHIFT+HOME
Extend the selection of cells to the last used cell on the worksheet
(lower-right corner). If the cursor is in the formula bar, select all text
in the formula bar from the cursor position to the end-this does not affect
the height of the formula bar.
CTRL+SHIFT+END
Select the current and previous sheet in a workbook
CTRL+SHIFT+PAGE UP
Select the current and next sheet in a workbook
CTRL+SHIFT+PAGE DOWN
Turn extend mode on or off. In extend mode, Extended Selection appears in
the status line, and the arrow keys extend the selection.
F8
Add a nonadjacent cell or range to a selection of cells by using the arrow
keys
SHIFT+F8
Formatting Text in a Worksheet
Command
Keystroke
Apply or remove bold formatting
CTRL+B or CTRL+2
Apply or remove italic formatting
CTRL+I or CTRL+3
Apply or remove underlining
CTRL+U or CTRL+4
Apply or remove strikethrough
CTRL+5
Open the Format Cells dialog box with the Font tab selected
CTRL+SHIFT+F
Change the font size
CTRL+SHIFT+P
Formatting Cells
Command
Keystroke
Display the Format Cells dialog box
CTRL+1
Apply the General number format
CTRL+TILDE
Apply the Currency format with two decimal places (negative numbers in
parentheses)
CTRL+ DOLLAR SIGN
Apply the Percentage format with no decimal places
CTRL+PERCENT
Apply the Exponential number format with two decimal places
CTRL+CARET
Apply the Date format with the day, month, and year
CTRL+NUMBER SIGN
Apply the Time format with the hour and minute, and AM or PM
CTRL+AT SIGN
Apply the Number format with two decimal places, thousands separator, and
minus sign (-) for negative values
CTRL+EXCLAMATION POINT
Apply the outline border to the selected cells
CTRL+AMPERSAND
Remove the outline border from the selected cells
CTRL+UNDERSCORE
Editing and Deleting Text
Command
Keystroke
Delete one character to the left in the Formula Bar. Clear the content of
the active cell. In cell editing mode, delete the character to the left of
the insertion point.
BACKSPACE
Remove the cell contents (data and formulas) from selected cells without
affecting cell formats or comments. In cell editing mode, delete the
character to the right of the insertion point.
DELETE
Display the Insert dialog box to insert blank cells
CTRL+PLUS SIGN
Display the Delete dialog box to delete the selected cells
CTRL+MINUS SIGN
Edit the active cell and position the insertion point at the end of the cell
contents; move the insertion point into the Formula Bar when editing in a
cell is turned off
F2
Add or edit a cell comment
SHIFT+F2
Display the Insert Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks
CTRL+K
Display the Create Table dialog box
CTRL+T
Display the Spelling dialog box to check spelling in the active worksheet or
selected range
F7
Complete a cell entry from the cell or the Formula Bar and select the cell
below (by default). In a data form, move to the first field in the next
record.
ENTER
Complete a cell entry and select the cell above
SHIFT+ENTER
Start a new line in the same cell
ALT+ENTER
Fill the selected cell range with the current entry
CTRL+ENTER
Cancel an entry in the cell or Formula Bar. Close full screen mode when this
mode has been applied, and return to normal screen mode to display the
Ribbon and status bar again.
ESC
Repeat the last command or action, if possible
CTRL+Y or F4
Use the Undo command to reverse the last command or to delete the last entry
that you typed
CTRL+Z
Use the Undo or Redo command to reverse or restore the last automatic
correction when AutoCorrect Smart Tags are displayed
CTRL+SHIFT+Z
Copying and Moving Text
Command
Keystroke
Cut the selected cells to the Clipboard
CTRL+X
Copy the selected cells to the Clipboard. Press twice to display the
Clipboard.
CTRL+C
Insert the contents of the Clipboard at the insertion point and replace any
selection. Available only after you have cut or copied an object, text, or
cell contents.
CTRL+V
Display the Paste Special dialog box. Available only after you have cut or
copied an object, text, or cell contents on a worksheet or in another
program.
CTRL+ALT+V
Display the Paste Name dialog box
F3
Copy a formula from the cell above the active cell into the cell or the
Formula Bar
CTRL+APOSTROPHE
Copy the value from the cell above the active cell into the cell or the
Formula Bar
CTRL+QUOTATION MARKS
Use the Fill Down command to copy the contents and format of the topmost
cell of a selected range into the cells below.
CTRL+D
Use the Fill Right command to copy the contents and format of the leftmost
cell of a selected range into the cells to the right
CTRL+R
Inserting Text Automatically
Command
Keystroke
Insert the current date
CTRL+SEMICOLON
Insert the current time
CTRL+COLON
Insert columns/rows
CTRL+PLUS SIGN
Performing Calculations and Working with the Formula Bar
Command
Keystroke
Start a formula
EQUALS SIGN
Expand or collapse the formula bar
CTRL+SHIFT+U
Autosum a range of cells
ALT+EQUALS
Insert the argument names and parentheses when the insertion point is to the
right of a function name in a formula
CTRL+SHIFT+A
Calculate all worksheets in all open workbooks
F9
Calculate the active worksheet
SHIFT+F9
Calculate all worksheets in all open workbooks, regardless of whether they
have changed since the last calculation
CTRL+ALT+F9
Recheck dependent formulas, and then calculate all cells in all open
workbooks, including cells not marked as needing to be calculated
CTRL+ALT+SHIFT+F9
Displaying and Hiding Spreadsheet Elements
Command
Keystroke
Display or hide the Microsoft Office Ribbon
CTRL+F1
Alternate between displaying cell values and displaying formulas in the
worksheet
CTRL+GRAVE ACCENT
Alternate between hiding objects, displaying objects, and displaying
placeholders for objects
CTRL+6
Display or hide the outline symbols
CTRL+8
Hide the selected rows
CTRL+9
Unhide any hidden rows within the selection
CTRL+LEFT PARENTHESIS
Hide the selected columns
CTRL+0
Unhide any hidden columns within the selection
CTRL+RIGHT PARENTHESIS
Miscellaneous Commands
Command
Keystroke
Display the Macro dialog box to create, run, edit, or delete a macro
ALT+F8
Turn key tips on or off
F10
Display the menu or message for a smart tag. If more than one smart tag is
present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Create a chart of the data in the current range
F11 or ALT+F1
Open the Microsoft Visual Basic Editor, in which you can create a macro by
using Visual Basic for Applications (VBA)
ALT+F11
Changing the Size and Position of Workbook Windows
Command
Keystroke
Maximize or restore the selected workbook window
CTRL+F10
Minimize a workbook window to an icon
CTRL+F9
Restore the window size of the selected workbook window
CTRL+F5
Perform the Move command on the workbook window when it is not maximized.
After pressing this command, use the arrow keys to move the window, and when
finished press ENTER, or ESC to cancel.
CTRL+F7
Perform the Size command (on the Control menu for the workbook window) when
a workbook is not maximized
CTRL+F8
JAWS Commands for Excel
Note: Many Excel features are also or only available in the Adjust JAWS
Options dialog box. To access these options, press INSERT+V while you are in
Excel. Use the arrow keys to select an option, and then press the SPACEBAR
to cycle through the available settings. This dialog also has the option to
apply verbosity settings from one spreadsheet to others with similar names.
To access this feature, open a spreadsheet you want to apply the settings
to, choose Workbooks Settings, press the SPACEBAR until you reach the Best
Match setting, and then press ENTER.
Getting Help
Command
Keystroke
Display context-sensitive help information in the Virtual Viewer
INSERT+F1
Read the JAWS Help topic for Excel
Open Excel, press INSERT+F1 twice quickly, and then press F6 to move to the
help topic.
Display a list of JAWS commands for Excel in the Virtual Viewer
INSERT+H
Display a list of common Excel commands in the Virtual Viewer
INSERT+W
Note: When you are learning to use Excel, be sure to read the Helpful Hints
section of the JAWS help topic on Excel. Many procedures for configuring
Excel are described there in detail.
Informational Keystrokes for Columns
Command
Keystroke
List cells in current column
INSERT+SHIFT+C
Read column total
INSERT+NUM PAD ENTER
Say column title
ALT+SHIFT+C
Set column titles to row
ALT+CTRL+SHIFT+C
Set current column to the column containing row totals
CTRL+INSERT+ENTER
Informational Keystrokes for Rows
Command
Keystroke
List cells in current row
INSERT+SHIFT+R
Read row total
INSERT+DELETE
Say row title
ALT+SHIFT+R
Set row titles to column
ALT+CTRL+SHIFT+R
Set current row to the row containing column totals
CTRL+INSERT+DELETE
Commands for Reading Only Information Visible on Screen
Command
Keystroke
Read visible row
INSERT+UP ARROW
Read visible row to current cell
INSERT+HOME
Read visible row from current cell
INSERT+PAGE UP
Read visible column
INSERT+CTRL+UP ARROW
Read visible column to current cell
INSERT+CTRL+HOME
Read visible column from current cell
INSERT+CTRL+PAGE UP
Miscellaneous Informational Keystrokes
Command
Keystroke
Describe cell border
ALT+SHIFT+B
Lists cells at page break
CTRL+SHIFT+B
List cells with comments
CTRL+SHIFT+APOSTROPHE
List cells with formulas
INSERT+SHIFT+F
Read cell comment
ALT+SHIFT+APOSTROPHE
List Visible cells with data
CTRL+SHIFT+D
List defined monitor cells
CTRL+SHIFT+M
List worksheets
CTRL+SHIFT+S
Say range of cells visible in active window
ALT+SHIFT+V
Read hyperlink
ALT+SHIFT+H
Report gridline status
ALT+SHIFT+G
Say active cell coordinates
INSERT+C
Say the last numeric value or word that appears in the Formula bar
CTRL+NUM PAD 5
Say Excel version
CTRL+INSERT+V
Say cell font and attributes
INSERT+F
Say formula
CTRL+F2
Read spelling error and suggestion
INSERT+F7
Display detailed cell appearance information
INSERT+TAB twice quickly
Navigation Keystrokes
Command
Keystroke
Move to prior screen in spreadsheet
ALT+PAGE UP
Move to next screen in spreadsheet
ALT+PAGE DOWN
Next Sheet
CTRL+PAGE DOWN
Prior Sheet
CTRL+PAGE UP
Move down to the edge of current data region
CTRL+DOWN ARROW
Move up to the edge of current data region
CTRL+UP ARROW
Move left to the edge of current data region
CTRL+LEFT ARROW
Move right to the edge of current data region
CTRL+RIGHT ARROW
Selection Keystrokes
Command
Keystroke
Select column
CTRL+SPACEBAR
Select hyperlink
INSERT+F7
Select region
CTRL+SHIFT+8
Select row
SHIFT+SPACEBAR
Select worksheet objects
CTRL+SHIFT+O
Collapse selection to current cell
SHIFT+BACKSPACE
Configuration Keystrokes
Command
Keystroke
Set monitor cell
INSERT+SHIFT+1 through 0
Read monitor cell
ALT+SHIFT+1 through 0
AutoFilter
CTRL+SHIFT+A
Create, rename, or delete Custom Summary from selected cells
CTRL+INSERT+TAB, or press INSERT+F2 and choose Custom Summary Labels
View Custom Summary
CTRL+INSERT+SHIFT+TAB, or press INSERT+F2 and choose View Custom Summary
Window-Eyes Commands for Excel
Note: You can control a great deal about what Window-Eyes speaks in Excel
from the Verbosity dialog, which you reach with INSERT+V.
Getting Help
All Window-Eyes commands and information for using Window-Eyes with Excel
2007 are available in Section 21 of the Window-Eyes manual. The manual is
typically installed as text files when you install Window-Eyes and is also
available by doing the following:
1. Type CTRL+BACKSLASH to bring focus to the Window-Eyes program window.
2. Type ALT+H to open the Help menu.
3. Press ENTER on the first choice, Window-Eyes Manual. You are in a tree
view.
4. Find Section 21. The fastest way is to quickly type "21" without the
quotes.
5. Press RIGHT ARROW to expand this section of the tree view.
6. Press DOWN ARROW until you reach the topic of interest.
7. Press ENTER.
8. Press F6 to read the topic you selected.
9. For additional information, either follow links in the topic text, or
press F6 to move back to the tree view and select a new topic.
10. Press ALT+F4 to exit the manual when you're finished.
Reading Cell Information
Command
Keystroke
Read the comment for the active cell
ALT+SHIFT+C
Read the formula for the active cell; press twice to spell the formula
ALT+SHIFT+F
Move focus back to the previously active cell
ALT-SHIFT-P
Route the mouse to the center of the active cell or selected object
INSERT+NUMPAD PLUS
Read the position of the active cell. If a defined header is found, only the
defined header is read. If there is no defined header, the cell position is
read. Press twice to read the cell position, along with any defined header.
CTRL+SHIFT+N
Read the data of the active cell; press twice to spell the contents, or 3
times to spell the contents phonetically
CTRL+SHIFT+D
Speak summary. Press once for cell information using verbosity settings and
twice to hear all cell information. If a header is defined, it is read.
CTRL+SHIFT+S
Speak the range of cells that are selected, as well as which cell is
currently active; press twice for additional information. IF the selection
includes a defined header, the header is read.
CTRL+SHIFT+M
Charts and Objects
Command
Keystroke
Move by major groups in a chart
UP/DOWN ARROW
Move within a group in a chart
LEFT/RIGHT ARROW
Read detailed information about the current chart element or, if it is
selected, the entire chart
INSERT+E
Element Properties Dialog
The Element properties dialog gives you detailed information about whatever
you are focused on or have selected.
Command
Keystroke
Open Element Properties dialog
INSERT+E
Bring focus to the currently selected item and/or move the selection to that
item
ENTER or ALT+F
List all comments contained in the current worksheet or workbook
ALT+C
List all hyperlinks contained in the current worksheet or workbook
ALT+H
List all objects contained in the current worksheet or workbook
ALT+J
List all named areas contained in the current worksheet or workbook
ALT+A
List all non-empty cells contained in the current column and their value
constrained either by the current region or worksheet
ALT+E
List all non-empty cells contained in the current row and their value
constrained either by the current region or worksheet
ALT+L
List individual pages and their corresponding cell range for either the
current worksheet or workbook
ALT+P
List all monitor cells contained in the current worksheet or workbook
ALT+N
List all monitor cells contained in the current worksheet or workbook
ALT+O
List all charts contained in the current worksheet or workbook
ALT+T
Set current specified area to region
ALT+R
Set current specified area to worksheet (default setting)
ALT+W
Set current specified area to workbook
ALT+K
Read miscellaneous information for the current element
ALT+I
Additional Commands
Command
Keystroke
Open Headers and Totals dialog
ALT+SHIFT+H
Open Monitor Cells dialog
ALT+SHIFT+M
Read Monitor Cell 1-10, as defined in the Monitor Cells dialog
ALT+SHIFT+0-9
Open Read Monitor Cell dialog
ALT+SHIFT+A
System Access Commands for Excel
Command
Keystroke
Activate a chart embedded in the active worksheet
MODIFIER+ENTER
Read the virtual status bar
MODIFIER+PAGE DOWN
Read the current selection
MODIFIER+UP ARROW
Read the sheet starting at the current cell
MODIFIER+DOWN ARROW
Create or read a monitor region
MODIFIER+0-9
Modify or delete a monitor region
SHIFT+MODIFIER+0-9
Read the title of the current column
MODIFIER+C
Read the current column
ALT+MODIFIER+C
Read the title of the current row
ALT+MODIFIER+R
Read the current row
MODIFIER+R
Add or delete a title range
SHIFT+MODIFIER+T
Display a dialog containing lists of cells with data, links, totals, and
worksheets
MODIFIER+F7
Appendix: Descriptions of SmartArt Graphics
List
Layout name
Description
Grouped List
Use to show groups and sub-groups of information, or steps and sub-steps in
a task, process, or workflow. Level 1 text corresponds to the top-level
horizontal shapes, and Level 2 text corresponds to vertical sub-steps under
each related top-level shape. Works well for emphasizing sub-groups or
sub-steps, hierarchical information, or multiple lists of information.
Basic Block List
Use to show non-sequential or grouped blocks of information. Maximizes both
horizontal and vertical display space for shapes.
Bending Picture Accent List
Use to show non-sequential or grouped blocks of information. The small
circular shapes are designed to contain pictures. Works well for
illustrating both Level 1 and Level 2 text. Maximizes both horizontal and
vertical display space for shapes.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are
designed to contain pictures.
Detailed Process
Use with large amounts of Level 2 text to show a progression through stages.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also
be used to group or list information.
Horizontal Bullet List
Use to show non-sequential or grouped lists of information. Works well with
large amounts of text. All text has the same level of emphasis, and
direction is not implied.
Horizontal Picture List
Use to show non-sequential or grouped information with an emphasis on
related pictures. The top shapes are designed to contain pictures.
Picture Accent List
Use to show grouped or related information. The small shapes on the upper
corners are designed to contain pictures. Emphasizes Level 2 text over Level
1 text, and is a good choice for large amounts of Level 2 text.
Picture Caption List
Use to show non-sequential or grouped blocks of information. The top shapes
are designed to contain pictures and pictures are emphasized over text.
Works well for pictures with short text captions.
Pyramid List
Use to show proportional, interconnected, or hierarchical relationships.
Text appears in the rectangular shapes on top of the pyramid background.
Segmented Process
Use to show a progression or sequential steps in a task, process, or
workflow. Emphasizes Level 2 text, since each line appears in a separate
shape.
Stacked List
Use to show groups of information or steps in a task, process, or workflow.
Circular shapes contain Level 1 text, and the corresponding rectangles
contain Level 2 text. Works well for numerous details and minimal Level 1
text.
Table Hierarchy
Use to show groups of information built from top to bottom, and the
hierarchies within each group. This layout does not contain connecting
lines.
Table List
Use to show grouped or related information of equal value. The first Level 1
line of text corresponds to the top shape and its Level 2 text is used for
the subsequent lists.
Target List
Use to show interrelated or overlapping information. Each of the first seven
lines of Level 1 text appears in the rectangular shape. Unused text does not
appear, but remains available if you switch layouts. Works well with both
Level 1 and Level 2 text.
Trapezoid List
Use to show grouped or related information of equal value. Works well with
large amounts of text.
Vertical Arrow List
Use to show a progression or sequential steps in a task, process, or
workflow that move toward a common goal. Works well for bulleted lists of
information.
Vertical Block List
Use to show groups of information or steps in a task, process, or workflow.
Works well with large amounts of Level 2 text. A good choice for text with a
main point and multiple sub-points.
Vertical Box List
Use to show several groups of information, especially groups with large
amounts of Level 2 text. A good choice for bulleted lists of information.
Vertical Bullet List
Use to show non-sequential or grouped blocks of information. Works well for
lists with long headings or top-level information.
Vertical Chevron List
Use to show a progression or sequential steps in a task, process, or
workflow, or to emphasize movement or direction. Emphasizes Level 2 text
over Level 1 text, and is a good choice for large amounts of Level 2 text.
Vertical Picture Accent List
Use to show non-sequential or grouped blocks of information. The small
circles are designed to contain pictures.
Vertical Picture List
Use to show non-sequential or grouped blocks of information. The small
shapes on the left are designed to contain pictures.
Process
Layout name
Description
Process List
Use to show multiple groups of information or steps and sub-steps in a task,
process, or workflow. Level 1 text corresponds to the top horizontal shapes,
and Level 2 text corresponds to vertical sub-steps under each related
top-level shape.
Accent Process
Use to show a progression, a timeline, or sequential steps in a task,
process, or workflow. Works well for illustrating both Level 1 and Level 2
text.
Alternating Flow
Use to show groups of information or sequential steps in a task, process, or
workflow. Emphasizes the interaction or relationships among the groups of
information.
Arrow Ribbon
Use to show either related or contrasting concepts with some connection,
such as opposing forces. The first two lines of Level 1 text are used for
text in the arrows. Unused text does not appear, but remains available if
you switch layouts.
Basic Bending Process
Use to show a progression or sequential steps in a task, process, or
workflow. Maximizes both horizontal and vertical display space for shapes.
Basic Chevron Process
Use to show a progression; a timeline; sequential steps in a task, process,
or workflow; or to emphasize movement or direction. Level 1 text appears
inside an arrow shape while Level 2 text appears below the arrow shapes.
Basic Process
Use to show a progression or sequential steps in a task, process, or
workflow.
Basic Timeline
Use to show sequential steps in a task, process, or workflow, or to show
timeline information. Works well with both Level 1 and Level 2 text.
Chevron List
Use to show a progression through several processes that make up an overall
workflow. Also works for illustrating contrasting processes. The Level 1
text corresponds to the first arrow shape on the left, while the Level 2
text corresponds to horizontal sub-steps for each shape that contains Level
1 text.
Circular Bending Process
Use to show a long or non-linear sequence or steps in a task, process, or
workflow. Works best with Level 1 text only. Maximizes both horizontal and
vertical display space for shapes.
Closed Chevron Process
Use to show a progression, a timeline, or sequential steps in a task,
process, or workflow, or to emphasize movement or direction. Can be used to
emphasize information in the starting shape. Works best with Level 1 text
only.
Continuous Arrow Process
Use to show a timeline or sequential steps in a task, process, or workflow.
Works best with Level 1 text because each line of Level 1 text appears
inside the arrow shape. Level 2 text appears outside the arrow shape.
Continuous Block Process
Use to show a progression or sequential steps in a task, process, or
workflow. Works best with minimal Level 1 and Level 2 text.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are
designed to contain pictures.
Converging Arrows
Use to show ideas or concepts that converge to a central point. Works best
with Level 1 text only.
Detailed Process
Use with large amounts of Level 2 text to show a progression through stages.
Diverging Arrows
Use to show ideas or concepts that progress outward from a central source.
Works best with Level 1 text only.
Equation
Use to show sequential steps or tasks that depict a plan or result. The last
Level 1 line of text appears after the equals sign (=). Works best with
Level 1 text only.
Funnel
Use to show the filtering of information or how parts merge into a whole.
Emphasizes the final outcome. Can contain up to four lines of Level 1 text;
the last of these four Level 1 text lines appears below the funnel and the
other lines correspond to a circular shape. Unused text does not appear, but
remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1
text corresponds to a gear shape, and their corresponding Level 2 text
appears in rectangles next to the gear shape. Unused text does not appear,
but remains available if you switch layouts.
Opposing Arrows
Use to show two opposing ideas, or ideas that diverge from a central point.
Each of the first two lines of Level 1 text corresponds to an arrow. Unused
text does not appear, but remains available if you switch layouts.
Picture Accent Process
Use to show sequential steps in a task, process, or workflow. The
rectangular shapes in the background are designed to contain pictures.
Process Arrows
Use to show information illustrating a process or workflow. Level 1 text
appears in the circular shapes and Level 2 text appears in the arrow shapes.
Works best for minimal text and to emphasize movement or direction.
Repeating Bending Process
Use to show a progression or sequential steps in a task, process, or
workflow. Maximizes both horizontal and vertical display space for shapes.
Segmented Process
Use to show a progression or sequential steps in a task, process, or
workflow. Emphasizes Level 2 text, since each line appears in a separate
shape.
Staggered Process
Use to show a downward progression through stages. Each of the first five
lines of Level 1 text corresponds with a rectangle. Unused text does not
appear, but remains available if you switch layouts.
Upward Arrow
Use to show a progression or steps that trend upward in a task, process, or
workflow. Each of the first five lines of Level 1 text corresponds to a
point on the arrow. Works best with minimal text. Unused text does not
appear, but remains available if you switch layouts.
Vertical Arrow List
Use to show a progression or sequential steps in a task, process, or
workflow that move toward a common goal. Works well for bulleted lists of
information.
Vertical Bending Process
Use to show a progression or sequential steps in a task, process, or
workflow. Maximizes both horizontal and vertical display space for shapes.
Places more emphasis on the interrelationships among the shapes than on
direction or movement.
Vertical Chevron List
Use to show a progression or sequential steps in a task, process, or
workflow, or to emphasize movement or direction. Emphasizes Level 2 text
over Level 1 text, and is a good choice for large amounts of Level 2 text.
Vertical Equation
Use to show sequential steps or tasks that depict a plan or result. The last
Level 1 line of text appears after the arrow. Works best with Level 1 text
only.
Vertical Process
Use to show a progression or sequential steps in a task, process, or
workflow from top to bottom. Works best with Level 1 text, since the
vertical space is limited.
Cycle
Layout name
Description
Basic Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Emphasizes the stages or steps rather than the connecting
arrows or flow. Works best with Level 1 text only.
Basic Pie
Use to show how individual parts form a whole. The first seven lines of
Level 1 text correspond to the evenly distributed wedge or pie shapes. The
top Level 1 text shape appears outside of the rest of the pie for emphasis.
Unused text does not appear, but remains available if you switch layouts.
Basic Radial
Use to show the relationship to a central idea in a cycle. The first line of
Level 1 text corresponds to the central shape, and its Level 2 text
corresponds to the surrounding circular shapes. Unused text does not appear,
but remains available if you switch layouts.
Block Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Emphasizes the stages or steps rather than the connecting
arrows or flow.
Continuous Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Emphasizes the connection between all components. Works best
with Level 1 text only.
Cycle Matrix
Use to show the relationship to a central idea in a cyclical progression.
Each of the first four lines of Level 1 text corresponds to a wedge or pie
shape, and Level 2 text appears in a rectangular shape to the side of the
wedge or pie shape. Unused text does not appear, but remains available if
you switch layouts.
Diverging Radial
Use to show relationships to a central idea in a cycle. The first Level 1
line of text corresponds to the central circular shape. Emphasizes the
surrounding circles rather than the central idea. Unused text does not
appear, but remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1
text corresponds to a gear shape, and their corresponding Level 2 text
appears in rectangles next to the gear shape. Unused text does not appear,
but remains available if you switch layouts.
Multidirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events that can
occur in any direction.
Nondirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Each shape has the same level of importance. Works well when
direction does not need to be indicated.
Radial Cycle
Use to show the relationship to a central idea. Emphasizes both information
in the center circle and how information in the outer ring of circles
contributes to the central idea. The first Level 1 line of text corresponds
to the central circle, and its Level 2 text corresponds to the outer ring of
circles. Unused text does not appear, but remains available if you switch
layouts.
Radial Venn
Use to show both overlapping relationships and the relationship to a central
idea in a cycle. The first line of Level 1 text corresponds to the central
shape and the lines of Level 2 text correspond to the surrounding circular
shapes. Unused text does not appear, but remains available if you switch
layouts.
Segmented Cycle
Use to show a progression or a sequence of stages, tasks, or events in a
circular flow. Emphasizes the interconnected pieces. Each of the first seven
lines of Level 1 text corresponds to a wedge or pie shape. Unused text does
not appear, but remains available if you switch layouts.
Text Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Emphasizes the arrows or flow rather than the stages or
steps. Works best with Level 1 text only.
Hierarchy
Layout name
Description
Hierarchy
Use to show hierarchical relationships progressing from top to bottom.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also
be used to group or list information.
Horizontal Hierarchy
Use to show hierarchical relationships progressing horizontally. Works well
for decision trees.
Horizontal Labeled Hierarchy
Use to show hierarchical relationships progressing horizontally and grouped
hierarchically. Emphasizes heading or level 1 text. The first line of Level
1 text appears in the shape at the beginning of the hierarchy, and the
second and all subsequent lines of Level 1 text appear at the top of the
tall rectangles.
Labeled Hierarchy
Use to show hierarchical relationships progressing from top to bottom and
grouped hierarchically. Emphasizes heading or level 1 text. The first line
of Level 1 text appears in the shape at the beginning of the hierarchy, and
all subsequent lines of Level 1 text appear to the left of the tall
rectangles.
Organization Chart
Use to show hierarchical information or reporting relationships in an
organization. The assistant shape and the Org Chart hanging layouts are
available with this layout.
Table Hierarchy
Use to show groups of information built from top to bottom, and the
hierarchies within each group. This layout does not contain connecting
lines.
Relationship
Layout name
Description
Equation
Use to show sequential steps or tasks that depict a plan or result. The last
Level 1 line of text appears after the equals sign (=). Works best with
Level 1 text only.
Arrow Ribbon
Use to show either related or contrasting concepts with some connection,
such as opposing forces. The first two lines of Level 1 text are used for
text in the arrows. Unused text does not appear, but remains available if
you switch layouts.
Balance
Use to compare or show the relationship between two ideas. Each of the first
two lines of Level 1 text corresponds to text at the top of one side of the
center point. Emphasizes Level 2 text, which is limited to four shapes on
each side of the center point. The balance tips towards the side with the
most shapes containing Level 2 text. Unused text does not appear, but
remains available if you switch layouts.
Basic Pie
Use to show how individual parts form a whole. The first seven lines of
Level 1 text correspond to the evenly distributed wedge or pie shapes. The
top Level 1 text shape appears outside of the rest of the pie for emphasis.
Unused text does not appear, but remains available if you switch layouts.
Basic Radial
Use to show the relationship to a central idea in a cycle. The first line of
Level 1 text corresponds to the central shape, and its Level 2 text
corresponds to the surrounding circular shapes. Unused text does not appear,
but remains available if you switch layouts.
Basic Target
Use to show containment, gradations, or hierarchical relationships. The
first five lines of Level 1 text are associated with a circle. Unused text
does not appear, but remains available if you switch layouts.
Basic Venn
Use to show overlapping or interconnected relationships. The first seven
lines of Level 1 text correspond with a circle. If there are four or fewer
lines of Level 1 text, the text is inside the circles. If there are more
than four lines of Level 1 text, the text is outside of the circles. Unused
text does not appear, but remains available if you switch layouts.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are
designed to contain pictures.
Converging Arrows
Use to show ideas or concepts that converge to a central point. Works best
with Level 1 text only.
Converging Radial
Use to show relationships of concepts or components to a central idea in a
cycle. The first line of Level 1 text corresponds to the central circular
shape and the lines of Level 2 text correspond to the surrounding
rectangular shapes. Unused text does not appear, but remains available if
you switch layouts.
Counterbalance Arrows
Use to show two opposing ideas or concepts. Each of the first two lines of
Level 1 text corresponds to an arrow and works well with Level 2 text.
Unused text does not appear, but remains available if you switch layouts.
Cycle Matrix
Use to show the relationship to a central idea in a cyclical progression.
Each of the first four lines of Level 1 text corresponds to a wedge or pie
shape, and Level 2 text appears in a rectangular shape to the side of the
wedge or pie shape. Unused text does not appear, but remains available if
you switch layouts.
Diverging Arrows
Use to show ideas or concepts that progress outward from a central source.
Works best with Level 1 text only.
Diverging Radial
Use to show relationships to a central idea in a cycle. The first Level 1
line of text corresponds to the central circular shape. Emphasizes the
surrounding circles rather than the central idea. Unused text does not
appear, but remains available if you switch layouts.
Funnel
Use to show the filtering of information or how parts merge into a whole.
Emphasizes the final outcome. Can contain up to four lines of Level 1 text;
the last of these four Level 1 text lines appears below the funnel and the
other lines correspond to a circular shape. Unused text does not appear, but
remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1
text corresponds to a gear shape, and their corresponding Level 2 text
appears in rectangles next to the gear shape. Unused text does not appear,
but remains available if you switch layouts.
Grouped List
Use to show groups and sub-groups of information, or steps and sub-steps in
a task, process, or workflow. Level 1 text corresponds to the top-level
horizontal shapes, and Level 2 text corresponds to vertical sub-steps under
each related top-level shape. Works well for emphasizing sub-groups or
sub-steps, hierarchical information, or multiple lists of information.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also
be used to group or list information.
Linear Venn
Use to show overlapping relationships in a sequence. Works best with Level 1
text only.
Nested Target
Use to show containment relationships. Each of the first three lines of
Level 1 text correspond to the upper left text in the shapes, and Level 2
text corresponds to the smaller shapes. Works best with minimal Level 2
lines of text. Unused text does not appear, but remains available if you
switch layouts.
Nondirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events in a
circular flow. Each shape has the same level of importance. Works well when
direction does not need to be indicated.
Opposing Arrows
Use to show two opposing ideas, or ideas that diverge from a central point.
Each of the first two lines of Level 1 text corresponds to an arrow. Unused
text does not appear, but remains available if you switch layouts.
Picture Accent List
Use to show grouped or related information. The small shapes on the upper
corners are designed to contain pictures. Emphasizes Level 2 text over Level
1 text, and is a good choice for large amounts of Level 2 text.
Radial Cycle
Use to show the relationship to a central idea. Emphasizes both information
in the center circle and how information in the outer ring of circles
contributes to the central idea. The first Level 1 line of text corresponds
to the central circle, and its Level 2 text corresponds to the outer ring of
circles. Unused text does not appear, but remains available if you switch
layouts.
Radial List
Use to show relationships to a central idea in a cycle. The center shape can
contain a picture. Level 1 text appears in the smaller circles and any
related Level 2 text appears to the side of the smaller circles.
Radial Venn
Use to show both overlapping relationships and the relationship to a central
idea in a cycle. The first line of Level 1 text corresponds to the central
shape and the lines of Level 2 text correspond to the surrounding circular
shapes. Unused text does not appear, but remains available if you switch
layouts.
Segmented Pyramid
Use to show containment, proportional, or interconnected relationships. The
first nine lines of Level 1 text appear in the triangular shapes. Unused
text does not appear, but remains available if you switch layouts. Works
best with Level 1 text only.
Stacked Venn
Use to show overlapping relationships. A good choice for emphasizing growth
or gradation. Works best with Level 1 text only. The first seven lines of
Level 1 text correspond to a circular shape. Unused text does not appear,
but remains available if you switch layouts.
Table Hierarchy
Use to show groups of information built from top to bottom, and the
hierarchies within each group. This layout does not contain connecting
lines.
Target List
Use to show interrelated or overlapping information. Each of the first seven
lines of Level 1 text appears in the rectangular shape. Unused text does not
appear, but remains available if you switch layouts. Works well with both
Level 1 and Level 2 text.
Vertical Equation
Use to show sequential steps or tasks that depict a plan or result. The last
Level 1 line of text appears after the arrow. Works best with Level 1 text
only.
Matrix
Layout name
Description
Basic Matrix
Use to show the relationship of components to a whole in quadrants. The
first four lines of Level 1 text appear in the quadrants. Unused text does
not appear, but remains available if you switch layouts.
Grid Matrix
Use to show the placement of concepts along two axes. Emphasizes the
individual components rather than the whole. The first four lines of Level 1
text appear in the quadrants. Unused text does not appear, but remains
available if you switch layouts.
Titled Matrix
Use to show the relationships of four quadrants to a whole. The first line
of Level 1 text corresponds to the central shape, and the first four lines
of Level 2 text appear in the quadrants. Unused text does not appear, but
remains available if you switch layouts.
Pyramid
Layout name
Description
Basic Pyramid
Use to show proportional, interconnected, or hierarchical relationships with
the largest component on the bottom and narrowing up. Level 1 text appears
in the pyramid segments and Level 2 text appears in shapes alongside each
segment.
Inverted Pyramid
Use to show proportional, or interconnected, or hierarchical relationships
with the largest component on the top and narrowing down. Level 1 text
appears in the pyramid segments and Level 2 text appears in shapes alongside
each segment.
Pyramid List
Use to show proportional, interconnected, or hierarchical relationships.
Text appears in the rectangular shapes on top of the pyramid background.
Segmented Pyramid
Use to show containment, proportional, or interconnected relationships. The
first nine lines of Level 1 text appear in the triangular shapes. Unused
text does not appear, but remains available if you switch layouts. Works
best with Level 1 text only.
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35
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Other related posts:
