Re: list of key strokes for Excel

Tom,

Here's something that I saved from this or some other list. It does not 
appear to have any copyright information so I'll share it with that 
presumption but cite the author, to give credit where due.

Excel 2007 Keyboard Commands
With JAWS 9.0, Window-Eyes 7.0, and System Access 2.4

Compiled by Anna Dresner

Published and produced in braille by
National Braille Press
88 St. Stephen St.
Boston, MA  02115
800-548-7323
www.nbp.org



Contents
Introduction 1
General Keyboard Commands for Office 2007 1
Keyboard Shortcuts for Using the Help Window 1
Display and Use Windows 3
Undo and Redo Actions 4
Use Dialog Boxes 4
Use Edit Boxes within Dialog Boxes 5
Use the Open and Save As Dialog Boxes 6
Access and Use Task Panes, Galleries, and Toolbars 6
Close a Task Pane 7
Move a Task Pane 7
Resize a Task Pane 8
Resize a Toolbar 8
Move a Toolbar 8
Access and Use Smart Tags 9
Smart Tag Tips 9
Navigating the Office Fluent Ribbon and Finding Access Keys 10
Working in a Different Language and Typing Special Characters 11
Insert Special Characters 11
Keyboard Shortcuts for International Characters 12
Adding a Keyboard Layout 13
Selecting Keyboard Layouts, and Handwriting Recognition 14
Keyboard Shortcuts for Working with Shapes, Text Boxes, and WordArt 15
Accessibility Tips when Working with a SmartArt Graphic 15
Create a SmartArt Graphic 16
Add Alternative Text to a SmartArt Graphic 17
General Keyboard Shortcuts 17
Use the Text Pane 17
Work with Shapes in a SmartArt Graphic 18
Move and Resize Shapes in a SmartArt Graphic 18
Work with Text in a SmartArt Graphic 19
Apply Character Formatting 20
Copy Text Formatting 21
Apply Paragraph Formatting 21
Select Chart Elements 22
Microsoft Clip Organizer Shortcuts 22
Keys for Using the Toolbar 23
Keys for Finding or Selecting Clips 23
Customize Keyboard Shortcuts 24
Assign a Keyboard Shortcut 24
Remove a Keyboard Shortcut 25
The Quick Access Toolbar 25
Move the Quick Access Toolbar 26
Add a Command to the Quick Access Toolbar 26
Remove a Command from the Quick Access Toolbar 27
Learning More about Office 2007 27
Keyboard Commands for Excel 28
Access Keys for the Main Tabs on the Ribbon 28
Basic File and Worksheet Commands 28
Navigating 29
Selecting Text and Other Elements 30
Formatting Text in a Worksheet 32
Formatting Cells 32
Editing and Deleting Text 33
Copying and Moving Text 34
Inserting Text Automatically 35
Performing Calculations and Working with the Formula Bar 36
Displaying and Hiding Spreadsheet Elements 36
Miscellaneous Commands 37
Changing the Size and Position of Workbook Windows 37
JAWS Commands for Excel 38
Getting Help 38
Informational Keystrokes for Columns 39
Informational Keystrokes for Rows 39
Commands for Reading Only Information Visible on Screen 39
Miscellaneous Informational Keystrokes 40
Navigation Keystrokes 41
Selection Keystrokes 41
Configuration Keystrokes 42
Window-Eyes Commands for Excel 42
Getting Help 43
Reading Cell Information 43
Charts and Objects 44
Element Properties Dialog 44
Additional Commands 46
System Access Commands for Excel 46
Appendix: Descriptions of SmartArt Graphics 48
List 48
Process 50
Cycle 52
Hierarchy 54
Relationship 55
Matrix 58
Pyramid 59



Introduction

Compiling a reference card is a less exact science than it used to be. At 
one time, I could simply go to the help system for each program, gather up 
all the keyboard commands, put them into tables, reorganize them a bit, and 
declare myself done. Not anymore. In many parts of Office 2007, commands are 
scattered throughout several parts of help, sometimes in lists in which 
almost, but not quite, all the commands are the same as those in another 
list. Occasionally a basic command is missing from help. So finding the 
commands is a bit like one of those computer games where you wander through 
mazes looking for treasure. I hope I've found all the treasure you need, and 
that you will find this reference card useful.

General Keyboard Commands for Office 2007

The keyboard shortcuts that are described throughout this reference guide 
refer to the U.S. keyboard layout. Keys on other layouts might not 
correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, 
the keys to press are separated by a plus sign. For keyboard shortcuts in 
which you press one key immediately followed by another key, the keys to 
press are separated by a comma.

Keyboard Shortcuts for Using the Help Window

The Help window provides access to all Office Help content. It displays 
topics and other Help information.

Command
Keystroke
Open the Help window
F1
Close the Help window
ALT+F4
Switch between the Help window and the active program
ALT+TAB
Go to the home page for the currently open Help system
ALT+HOME
Select the next item in the Help window
TAB
Select the previous item in the Help window
SHIFT+TAB
Perform the action for the selected item
ENTER
In the Browse Help section of the Help window, select the next or previous 
item
TAB or SHIFT+TAB
In the Browse Help section of the Help window, expand or collapse the 
selected item
ENTER
Select the next hidden text or hyperlink, including Show All or Hide All at 
the top of a Help topic
TAB
Select the previous hidden text or hyperlink
SHIFT+TAB
Perform the action for the selected Show All, Hide All, hidden text, or 
hyperlink
ENTER
Move to the previous Help topic (Back button)
ALT+LEFT ARROW or BACKSPACE
Move to the next Help topic (Forward button)
ALT+RIGHT ARROW
Scroll small amounts up or down within the current Help topic
UP/DOWN ARROW
Scroll larger amounts up or down within the current Help topic
PAGE UP/PAGE DOWN
Change whether the Help window appears connected to (tiled) or separate from 
(untiled) the active program
ALT+U
Display a menu of commands for the Help window
Context key or SHIFT+F10
Stop the last action (Stop button)
ESC
Refresh the window (Refresh button)
F5
Print the current Help topic
CTRL+P
Switch among areas in the Help window; for example, switch between the 
toolbar, Type words to search for box, and Search list
F6
Change the connection state
F6 to the proper location, TAB, DOWN ARROW
Type text in the Type words to search for box
F6 to the proper location
In a Table of Contents in tree view, select the next or previous item
UP/DOWN ARROW
In a Table of Contents in tree view, expand or collapse the selected item
RIGHT/LEFT ARROW

Display and Use Windows

Command
Keystroke
Close the active window
CTRL+W or CTRL+F4
Move to a task pane from another pane in the program window (clockwise 
direction)
F6, possibly multiple times. If pressing F6 doesn't display the task pane 
that you want, try pressing ALT to place focus on the menu bar or the 
Ribbon, and then press CTRL+TAB to move to the task pane.
Move to a task pane from another pane in the program window 
(counterclockwise direction)
SHIFT+F6, possibly multiple times
Switch to the next item on the Task bar
ALT+TAB
Switch to the previous Task bar item
ALT+SHIFT+TAB
When more than one window is open, switch to the next window
CTRL+F6
Switch to the previous window
CTRL+SHIFT+F6
Maximize or restore a selected window
CTRL+F10
Restore the size of the active window after maximizing it
ALT+F5
Minimize a window to an icon (works for only some Microsoft Office programs)
CTRL+F9
When a document window is not maximized, perform the Move command (on the 
Control menu for the window)
CTRL+F7. Use the arrow keys to move the window, and, when finished, press 
ESC.
When a document window is not maximized, perform the Size command (on the 
Control menu for the window)
CTRL+F8. Press the arrow keys to resize the window, and, when finished, 
press ESC.
Copy a picture of the screen to the Clipboard
PRINT SCREEN
Copy a picture of the selected window to the Clipboard
ALT+PRINT SCREEN

Undo and Redo Actions

Command
Keystroke
Cancel an action
ESC
Undo an action
CTRL+Z
Redo or repeat an action
CTRL+Y

Use Dialog Boxes

Command
Keystroke
Move to the next option or option group
TAB
Move to the previous option or option group
SHIFT+TAB
Switch to the next tab in a multi-page dialog box
CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a multi-page dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP
Move between options in an open drop-down list, or between options in a 
group of options
Arrow keys
Run the selected command, or press the default button
ENTER
Perform the action assigned to the selected button; select or clear the 
selected check box
SPACEBAR
Select an option; select or clear a specific check box
ALT+the letter underlined in an option
Open the selected drop-down list
ALT+DOWN ARROW
Select an option from a drop-down list
First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box
ESC
Move from an open dialog box back to the document, for dialog boxes such as 
Find and Replace that support this behavior
ALT+F6

Use Edit Boxes within Dialog Boxes

An edit box is a blank in which you type or paste an entry, such as your 
user name or the path to a folder.

Command
Keystroke
Move one character to the left/ right
LEFT/RIGHT ARROW
Move one word to the left/right
CTRL+LEFT/RIGHT ARROW
Move to the beginning/end of the entry
HOME/END
Select or unselect one character to the left/right
SHIFT+LEFT/RIGHT ARROW
Select or unselect one word to the left/right
CTRL+SHIFT+LEFT/RIGHT ARROW
Select from the insertion point to the beginning/end of the entry
SHIFT+HOME/END

Use the Open and Save As Dialog Boxes

Command
Keystroke
Display the Open dialog box
CTRL+O or CTRL+F12
Display the Save As dialog box
F12
Move between options or areas in the dialog box
TAB
Go to the previous folder
ALT+1
Go up a level
ALT+2
Delete the selected folder or file
DELETE
Create a new folder
ALT+4
Switch among available folder views
ALT+5
Display a shortcut menu for a selected item such as a folder or file
Context key, or SHIFT+F10
Show the Tools menu
ALT+L
Open the Look In list
F4 or ALT+I
Update the file list
F5
Close the dialog box and open your Web search page
ALT+3

Access and Use Task Panes, Galleries, and Toolbars

Command
Keystroke
Move to a task pane from another pane in the program window
F6, possibly multiple times. If pressing F6 doesn't display the task pane 
that you want, try pressing ALT to place focus on the menu bar, and then 
press CTRL+TAB to move to the task pane.
Move to a task pane when a menu is active
CTRL+TAB, possibly multiple times
Select the next or previous option in the active task pane
TAB or SHIFT+TAB
Display the full set of commands on the task pane menu
CTRL+SPACEBAR
Perform the action assigned to the selected button
SPACEBAR or ENTER
Open a drop-down menu for the selected gallery item
Context key or SHIFT+F10
Select the first or last item in a gallery
HOME or END
Scroll up or down in the selected gallery list
PAGE UP or PAGE DOWN
Move to the top or bottom of the selected gallery list
CTRL+HOME or CTRL+END
Open the Research task pane
ALT+Click (This keyboard shortcut does not work in Microsoft Office 
PowerPoint or Microsoft Office SharePoint Designer.)
Open the Clipboard
ALT+H, F, O

Close a Task Pane

1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.

Move a Task Pane

1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Move, and then press ENTER.
4. Use the arrow keys to move the task pane, or use CTRL+the arrow keys to 
resize one pixel at a time, and then press ENTER.

Resize a Task Pane

1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Size, and then press ENTER.
4. Use the arrow keys to resize the task pane, or use CTRL+the arrow keys to 
resize one pixel at a time, and then press ENTER.

Resize a Toolbar

1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar that you want.
3. Press CTRL+SPACEBAR to display the Toolbar Options menu.
4. Down arrow to Size, and then press ENTER.
5. Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to 
resize one pixel at a time.
6. Press ESC when finished.

Move a Toolbar

1. Press CTRL+SPACEBAR to display the Toolbar Options menu.
2. Down arrow to Size, and then press ENTER.
3. On the toolbar, press CTRL+SPACEBAR to display the Toolbar Options menu.
4. Click the Move command, and then press ENTER.
5. Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to 
move one pixel at a time. To undock the toolbar, press DOWN ARROW 
repeatedly. To dock the toolbar vertically on the left or right side, press 
LEFT ARROW or RIGHT ARROW when the toolbar is all the way to the left or 
right side.
6. Press ESC when finished.

Access and Use Smart Tags

Command
Keystroke
Display the shortcut menu for the selected item
Context key or SHIFT+F10
Display the menu or message for a smart tag, the AutoCorrect Options button, 
or the Paste options button; if more than one smart tag is present, switch 
to the next smart tag and display its menu or message
ALT+SHIFT+F10
Select the next/previous item on a smart tag menu
DOWN/UP ARROW
Perform the action for the selected item on a smart tag menu
ENTER
Close the smart tag menu or message
ESC

Smart Tag Tips

You can ask to be notified by a sound whenever a smart tag appears. To hear 
audio cues, you must have a sound card. You must also have Microsoft Office 
Sounds installed on your computer. If you have access to the World Wide Web, 
you can download Microsoft Office Sounds from the Microsoft Office Online 
Web site. After you install the sound files, do the following in Microsoft 
Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 
2007, or Microsoft Office Word 2007:
1. Press ALT+F to open the menu under the Microsoft Office Button, and then 
press I to open Program Options.
2. Press A to select Advanced.
3. Press ALT+S twice to move to the Provide feedback with sound check box, 
which is under General, and then press SPACEBAR.
4. Press TAB repeatedly to select OK, and then press ENTER. Note that when 
you select or clear this check box, the setting affects all Office programs 
that support sound.

Navigating the Office Fluent Ribbon and Finding Access Keys

Access keys, also called KeyTips, provide a way to quickly use a command by 
pressing a few keys, no matter where you are in the program. Every command 
in Word, Excel, and PowerPoint 2007 can be accessed by using an access key. 
You can get to most commands by using two to five keystrokes. To explore the 
ribbon and find out the access key for the feature you want to use, do the 
following:
1. Press ALT to go to the Ribbon.
2. Press the LEFT and RIGHT arrow keys to move between the tabs on the 
ribbon, such as Home, Insert, and Page Layout. Most screen readers read the 
KeyTip associated with each tab when you arrow to it.
3. Press TAB or SHIFT+TAB to move through the items on the current tab. As 
you tab to each item, most screen readers tell you the KeyTips you need to 
access it.
4. The items within a tab are arranged in smaller groups. You can move 
between these with SHIFT+LEFT OR RIGHT ARROW, except when you land on an 
edit box. In that case, press TAB or SHIFT+TAB until you're not in an edit 
box, and then press SHIFT+LEFT or RIGHT ARROW.
5. When you find the item you want, note the KeyTip you need to reach that 
item; you can use it in the future to access it quickly.
6. Press SPACEBAR or ENTER to execute the command, or press ALT or ESC to 
leave the ribbon without executing a command.

You can access many commands that were in the File menu in previous versions 
of Office--as well as the Options dialog where you can change options like 
AutoCorrect, automatic formatting, and whether all Word documents open in 
separate windows or the same window--from the Office menu, located IN THE 
upper left corner of the screen. Press ALT+F to open this menu.

One type of control on the Ribbon and the Office menu is the split button. 
Press Enter to activate the main function of the button, or SPACEBAR to open 
a menu related to the button. For example, pressing ENTER on the Print split 
button opens the Print dialog, while pressing SPACEBAR opens a menu of 
additional printing choices.

Press F1 to get help with the item that has focus on the ribbon.  If no help 
is available for that specific item, a more general help topic will open.

Working in a Different Language and Typing Special Characters

Insert Special Characters

To insert this
Press
A field
CTRL+F9
A line break
SHIFT+ENTER
A page break
CTRL+ENTER
A column break
CTRL+SHIFT+ENTER
An em dash
ALT+CTRL+MINUS SIGN
An en dash
CTRL+MINUS SIGN
An optional hyphen
CTRL+HYPHEN
A nonbreaking hyphen
CTRL+SHIFT+HYPHEN
A nonbreaking space
CTRL+SHIFT+SPACEBAR
The copyright symbol
ALT+CTRL+C
The registered trademark symbol
ALT+CTRL+R
The trademark symbol
ALT+CTRL+T
An ellipsis
ALT+CTRL+PERIOD
A single opening quotation mark
CTRL+GRAVE ACCENT, GRAVE ACCENT
A single closing quotation mark
CTRL+APOSTROPHE, APOSTROPHE
Double opening quotation marks
CTRL+ GRAVE ACCENT, SHIFT+APOSTROPHE
Double closing quotation marks
CTRL+'APOSTROPHE, SHIFT+APOSTROPHE
An AutoText entry
Start typing a word or phrase that has AutoText associated with it, and 
press ENTER when a ScreenTip appears or is read by your screen reader

Keyboard Shortcuts for International Characters

To type a lowercase character by using a key combination that includes the 
SHIFT key, hold down the CTRL+SHIFT+symbol keys simultaneously, and then 
release them before you type the letter.

To insert this
Press
à, è, ì, ò, ù, À, È, Ì, Ò, Ù
CTRL+GRAVE ACCENT, the letter
á, é, í, ó, ú, ý, Á, É, Í, Ó, Ú, Ý
CTRL+APOSTROPHE, the letter
â, ê, î, ô, û, Â, Ê, Î, Ô, Û
CTRL+CARET, the letter
ã, ñ, õ, Ã, Ñ, Õ
CTRL+TILDE, the letter
ä, ë, ï, ö, ü, ÿ, Ä, Ë, Ï, Ö, Ü, Y
CTRL+SHIFT+COLON, the letter
å, Å
CTRL+AT SIGN, a or A
æ, Æ
CTRL+AMPERSAND, a or A
o, O
CTRL+AMPERSAND, o or O
ç, Ç
CTRL+COMMA, c or C
ð, Ð
CTRL+APOSTROPHE, d or D
ø, Ø
CTRL+SLASH, o or O
¿
ALT+CTRL+QUESTION MARK
¡
ALT+CTRL+EXCLAMATION POINT
ß
CTRL+AMPERSAND, s
The Unicode character for the specified Unicode (hexadecimal) character code
The character code, ALT+X. For example, to insert the euro currency symbol, 
press 20AC, and then hold down the ALT key and press X.
Find out the Unicode character code for the selected character
ALT+X
The ANSI character for the specified ANSI (decimal) character code
ALT+the character code (on the numeric keypad). For example, to insert the 
euro currency symbol, hold down the ALT key and press 0128 on the numeric 
keypad. Make sure that NUM LOCK is on before you type the character code.

Note: ANSI character set: An 8-bit character set used by Microsoft Windows 
that allows you to represent up to 256 characters (0 through 255) by using 
your keyboard. The ASCII character set is a subset of the ANSI set.

Note: If you type extensively in another language, you may prefer to switch 
to a different keyboard layout instead.

Adding a Keyboard Layout

When you switch the keyboard layout to a different language, the position of 
letters, numbers and punctuation may change, and any special characters used 
in that language will be readily available. The text you type is 
automatically identified as being written in that language, and if your 
screen reader detects languages and has the one you are typing in installed, 
it will read what you type in that language. A wide variety of layouts is 
available within Windows.

If your default language is U.S. English and you switch to French or 
Spanish, you can check the spelling and grammar of the text you type simply 
by running a spelling or grammar check. If you want to be able to check 
spelling or grammar for other languages, you must purchase language packs 
for each one from Microsoft at 
office.microsoft.com/en-us/suites/FX102113661033.aspx. The current cost is 
US$24.95 apiece. Multiple language packs are also available.

Here's how to install a keyboard layout:
1. Go to the Start menu and open Control Panel.
2. Press ENTER on Regional and Language Options.
3. Press CTRL+TAB to go to the Languages page in this multi-page dialog.
4. Press Enter on the first choice in this dialog, the Details button.
5. You are now on a combo box where you can decide which language is your 
default. This box also shows which layouts are already installed. If you 
explore this box, be sure to arrow to the layout you want to be your default 
before leaving the combo box.
6. Tab to the ADD button and press ENTER.
7. Arrow to the language you want to install and press ENTER.
8. Press ENTER to click the OK button and exit the Details dialog.
9. Tab to OK and press ENTER to close the regional and Languages dialog.
10. Press ALT+F4 to close Control Panel.

Selecting Keyboard Layouts, and Handwriting Recognition

Command
Keystroke
Switch between languages or keyboard layouts
Left ALT+SHIFT
Display a list of correction alternatives
Windows key+C
Turn handwriting on or off
Windows key+H
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
ALT+~
Turn Korean IME on 101 keyboard on or off
Right ALT
Turn Chinese IME on 101 keyboard on or off
CTRL+SPACEBAR

Note: You can choose the key combination for switching between languages or 
keyboard layouts in the Advanced Key Setting dialog box. To open the 
Advanced Key Setting dialog box:
1. Go to the Start menu and open Control Panel.
2. Press ENTER on Regional and Language Settings.
3. Press CTRL+TAB to go to the Languages page in this multi-page dialog.
4. Press ENTER on the first option, the Details button.
5. Tab to the Key Settings button and press ENTER.

Keyboard Shortcuts for Working with Shapes, Text Boxes, and WordArt

Accessibility Tips when Working with a SmartArt Graphic

2007 Microsoft Office System programs are designed to be used by people with 
different abilities. If you use an assistive aid, such as a screen reader or 
screen magnifier, the following tips may help you to work with your SmartArt 
graphic:

The Text pane is an outline representation of the information in your 
SmartArt graphic. You can open the Text pane and work directly in it to 
create and manipulate the shapes in your SmartArt graphic. The first time 
you insert a SmartArt graphic, the Text pane opens automatically and you can 
immediately start typing your text. Most screen readers give you the level 
and hierarchy of the information in your shapes. If you prefer to work 
directly in your SmartArt graphic rather than in the Text pane, press 
CTRL+SHIFT+F2 to switch between the Text pane and your SmartArt graphic. 
When you enter text in the Text pane, corresponding shapes are added to your 
SmartArt graphic and sized based on the amount of text that you enter. If 
necessary, the font size is automatically reduced so that all of your text 
fits into the shape. You can also resize the shape manually. The table at 
the end of this article lists the keyboard shortcuts for resizing shapes.


Create a SmartArt Graphic

1. Insert a SmartArt graphic in one of the following ways:
a. Press ALT+N, M to click SmartArt in the Illustrations group on the Insert 
tab.
b. In Microsoft Office PowerPoint 2007 only, select text on a slide, and 
then on the Home tab, in the Paragraph group, click Convert to SmartArt 
Graphic.
2. Press UP ARROW or DOWN ARROW to select the type of graphic that you want.
3. Press TAB to move to the Layout task pane.
4. Press the arrow keys to select the layout that you want.
5. Press ENTER to insert the selected layout.
6. Enter your text in the Text pane in outline form. You can modify the Text 
pane just like you can modify any outline or bulleted list.
7. Press CTRL+SHIFT+F2 to move from shape to shape and to hear more 
information.

To select multiple shapes by using the keyboard, select a line of text in 
the Text pane, and then press SHIFT+DOWN ARROW to select the additional 
shapes. You cannot select nonadjacent shapes (lines of text) in the Text 
pane, nor can you select only connecting lines from the Text pane.

Note: The Select Multiple Objects box and toolbar button are no longer 
available in the 2007 Office release.

Add Alternative Text to a SmartArt Graphic

1. Right-click the border of the SmartArt graphic, and then do one of the 
following:
a. In Microsoft Office Excel 2007, click Size and Properties.
b. In Microsoft Office Outlook 2007 and Microsoft Office Word 2007, click 
Size.
c. In Microsoft Office PowerPoint 2007, click Size and Position.
2. Click the Alt Text tab, and then in the Alternative text box, enter your 
text.

General Keyboard Shortcuts

Command
Keystroke
Insert a new SmartArt graphic
ALT+N, M
After you add a SmartArt graphic, open the layout gallery, where you can 
view and change all layouts
ALT, C, S, L, M

Use the Text Pane

Command
Keystroke
Open the SmartArt graphics Help topic
CTRL+SHIFT+F1
Indent text in the Text pane
TAB
Outdent text in the Text pane
SHIFT+TAB
Add a tab character to text in the Text pane
CTRL+TAB
Merge two lines of text
DELETE at the end of the first line of text
Select multiple contiguous shapes in the Text pane
Select a line of text in the Text pane, and then press SHIFT+DOWN ARROW as 
needed to select the additional shapes
Display the shortcut menu
Context key or SHIFT+F10
Switch between the Text pane and the drawing canvas
CTRL+SHIFT+F2
Switch the focus from the Text pane to the border of the SmartArt graphic
ESC
Move from the Text pane to the Ribbon
CTRL+SHIFT+F2 to move to the SmartArt graphic, and then press ALT to move to 
the Ribbon
Close the Text pane
ALT+F4

Work with Shapes in a SmartArt Graphic

Command
Keystroke
Select the next element in a SmartArt graphic
TAB
Select the previous element in a SmartArt graphic
SHIFT+TAB
Select all shapes
CTRL+A
Remove focus from the selected shape
ESC
Edit text in the selected shape
ENTER or F2
Delete the selected shape
DELETE or BACKSPACE
Cut the selected shape
CTRL+X or SHIFT+DELETE
Copy the selected shape
CTRL+C
Paste the contents of the Clipboard
CTRL+V
Undo the last action
CTRL+Z

Move and Resize Shapes in a SmartArt Graphic

Command
Keystroke
Enlarge the selected shape horizontally
SHIFT+RIGHT ARROW
Reduce the selected shape horizontally
SHIFT+LEFT ARROW
Enlarge the selected shape vertically
SHIFT+UP ARROW
Reduce the selected shape vertically
SHIFT+DOWN ARROW
Resize the shape in very small increments
CTRL+SHIFT+UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move the shape in the direction that you want
UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Move or "nudge" the shape in very small increments
CTRL+UP ARROW, DOWN ARROW, RIGHT ARROW, or LEFT ARROW
Rotate the shape in the desired direction 15 degrees
ALT+RIGHT or LEFT ARROW
Rotate the shape 1 degree
CTRL+ALT+RIGHT or LEFT ARROW

Note: These keyboard shortcuts apply to multiple selections as if you 
selected each item individually.

Work with Text in a SmartArt Graphic

Command
Keystroke
Move one character to the left/right
LEFT/RIGHT ARROW
Move up/down one line
UP/DOWN ARROW
Move one word to the left/right
CTRL+LEFT/RIGHT ARROW
Move one paragraph up/down
CTRL+UP/DOWN ARROW
Move to the beginning/end of a line
HOME/END
Move to the beginning/end of a text box
CTRL+HOME/END
Cut selected text
CTRL+X
Copy selected text
CTRL+C
Paste selected text
CTRL+V
Undo the last action
CTRL+Z
Delete one character to the left
BACKSPACE
Delete one word to the left
CTRL+BACKSPACE
Delete one character to the right
DELETE
Delete one word to the right
CTRL+DELETE
Promote the selected text
ALT+SHIFT+RIGHT ARROW
Demote the selected text
ALT+SHIFT+LEFT ARROW
Check the spelling (not available in Microsoft Office Word 2007)
F7

Apply Character Formatting

Command
Keystroke
Open the Font dialog box
CTRL+SHIFT+F or CTRL+D
Open the Font dialog box with focus on point size
CTRL+SHIFT+P
Increase the font size of the selected text
CTRL+SHIFT+ GREATER THAN
Decrease the font size of the selected text
CTRL+SHIFT+ LESS THAN
Switch the case of selected text (lower case, Title Case, UPPER CASE)
SHIFT+F3
Apply bold formatting to the selected text
CTRL+B
Apply an underline to the selected text (not available in Office Word 2007)
CTRL+U
Apply italic formatting to the selected text
CTRL+I
Apply subscript formatting to the selected text
CTRL+EQUALS
Apply superscript formatting to the selected text
CTRL+PLUS SIGN
Adjust the superscript/subscript offset up
CTRL+ALT+GREATER THAN
Adjust the superscript/subscript offset down
CTRL+ALT+LESS THAN
Remove all character formatting from the selected text
CTRL+SPACEBAR

Copy Text Formatting

Note: The following functionality is not available in Microsoft Word.

Command
Keystroke
Copy formatting from the selected text
CTRL+SHIFT+C
Paste formatting to the selected text
CTRL+SHIFT+V

Apply Paragraph Formatting

Command
Keystroke
Center a paragraph
CTRL+E
Justify a paragraph
CTRL+J
Left align a paragraph
CTRL+L
Right align a paragraph
CTRL+R
Demote a bullet point
TAB or ALT+SHIFT+RIGHT ARROW
Promote a bullet point
SHIFT+TAB or ALT+SHIFT+LEFT ARROW

Select Chart Elements

You can select the next or previous sheet in a chart by pressing CTRL+PAGE 
DOWN or CTRL+PAGE UP until the chart sheet that you want is selected. After 
you select a chart, you can use the keyboard to select individual chart 
elements as follows:

Command
Keystroke
Select the previous group of elements in a chart
DOWN ARROW
Select the next group of elements in a chart
UP ARROW
Select the next element within a group. If the current element is the last 
element in the group, the next group is selected; Press RIGHT ARROW again to 
select the first element in the next group.
RIGHT ARROW
Select the previous element within a group. If the current element is the 
first element in the group, the previous group is selected; press LEFT ARROW 
again to select the last element in the previous group.
LEFT ARROW
Cancel a selection
ESC
Navigate between the chart and any objects or shapes outside of the chart by 
selecting the next object or shape
TAB
Navigate between the chart and any objects or shapes outside of the chart by 
selecting the previous object or shape
SHIFT+TAB

Microsoft Clip Organizer Shortcuts

Keys for Using the Toolbar

Command
Keystroke
Open Help
ALT+H
Move forward/backward one word in the Search text box
CTRL+LEFT/RIGHT ARROW
Display the Collection List task pane
ALT+C
Display the Search task pane
ALT+S

Keys for Finding or Selecting Clips

Command
Keystroke
Move left and right, up and down, among collections or clips
ARROW KEYS
Select additional clips after one clip has been selected
SHIFT+ARROW KEYS
Select all clips on the current page
CTRL+A
Copy (select a clip and move it to the clipboard)
CTRL+C
Paste (paste from the clipboard to Clip Organizer)
CTRL+V
Delete selected clip or category
DELETE
Move to the beginning of a row and select the first item
HOME
Move to the end of a row and select the last item
END
Open the shortcut menu of a dialog box
ALT+SPACEBAR

Customize Keyboard Shortcuts

You can customize keyboard shortcuts by assigning keyboard shortcuts (or 
shortcut keys) to a command, macro, font, style, or commonly used symbol. 
You can also remove keyboard shortcuts. To select a command to assign a 
shortcut to or remove a shortcut from, do the following:

1. Press ALT+F to press the Office button.
2. Press I; or up arrow to Options and press ENTER.
3. Type C to move to Customize in the list of option types.
4. Press SHIFT+TAB until you reach the Customize button and press ENTER. You 
are now in a list of categories from which you can choose commands.
5. Press DOWN ARROW or UP ARROW to select the category that contains the 
command or other item that you want to assign a keyboard shortcut to or 
remove a keyboard shortcut from.
6. Press TAB to move to the Commands box.
7. Press DOWN ARROW or UP ARROW to select the name of the command or other 
item that you want to assign a keyboard shortcut to or remove a keyboard 
shortcut from.
8. Tab once to the Current Keys box. Any keyboard shortcuts that are 
currently assigned to that command or item appear there.
9. Do one of the following:

Assign a Keyboard Shortcut

Begin keyboard shortcuts with CTRL or a function key.
a. Press the TAB key repeatedly until the cursor is in the Press new 
shortcut key box.
b. Press the combination of keys that you want to assign. For example, press 
CTRL plus the key that you want to use.
c. Use your screen reader's mouse cursor to look at "Currently assigned to" 
(which is near the bottom of the screen) to see whether the combination of 
keys is already assigned to a command or other item. If the combination is 
already assigned to a command you plan to use, type a different combination. 
Important: Reassigning a combination of keys means that you can no longer 
use the combination for its original purpose. For example, pressing CTRL+B 
changes selected text to bold. If you reassign CTRL+B to a new command or 
other item, you will not be able to make text bold by pressing CTRL+B unless 
you restore the keyboard shortcut assignments to their original settings by 
clicking Reset All.
d. Press the TAB key repeatedly until Assign is selected, and then press 
ENTER.

Note: If you use a programmable keyboard, the key combination CTRL+ALT+F8 
might be reserved for initiating keyboard programming.

Remove a Keyboard Shortcut

a. Press the TAB key repeatedly until the cursor is in the Current keys box.
b. Press DOWN ARROW or UP ARROW to select the keyboard shortcut that you 
want to remove.
c. Press the TAB key repeatedly until Remove is selected, and then press 
ENTER.

10. Press the TAB key repeatedly until the Save changes in box is selected.
11. Press DOWN ARROW or UP ARROW to highlight the current document name or 
template in which you want to save the keyboard shortcut changes, and then 
press ENTER.

The Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that contains a set of 
commands that are independent of the tab that is currently displayed. You 
can access the buttons on this toolbar by pressing ALT+a number, making it 
easy to access up to 10 commands you use on a regular basis. The first 
command on the toolbar is accessed with ALT+1, the second with ALT+2, and so 
on, with ALT+0 accessing the 10th command. You can move the Quick Access 
Toolbar between two possible locations and add buttons that represent 
commands to the Quick Access Toolbar. You can also change the order in which 
items appear on the Quick Access Toolbar in the Customize dialog discussed 
above.

Move the Quick Access Toolbar

The Quick Access Toolbar can be located in one of two places: the upper-left 
corner next to the Microsoft Office Button (default location) or below the 
Ribbon. Since the latter location covers some of the work area, it's best to 
leave the Quick Access Toolbar in its default location. If you need to move 
it, however, here's how:

1. Press ALT to go to the ribbon.
2. Press SHIFT+TAB twice to go to the Customize Quick Access Toolbar button 
and press SPACEBAR.
3. Press UP ARROW twice to reach either Show Below the Ribbon or Show Above 
the Ribbon, and press ENTER.
Add a Command to the Quick Access Toolbar

1. Press ALT to go to the ribbon.
2. Press the arrow keys, TAB, and SHIFT+the arrow keys as needed to locate 
the command you want to add.
3. Press the Context key or SHIFT+10.
4. Press ENTER on the first choice, Add to Quick Access Toolbar.

Notes

* There is no option in Microsoft Office for increasing the size of the 
buttons representing the commands on the Quick Access Toolbar. The only way 
to increase the size of the buttons is to lower the screen resolution you 
use.
* You cannot display the Quick Access Toolbar on multiple lines.
* Only commands can be added to the Quick Access Toolbar. The contents of 
most lists, such as indent and spacing values and individual styles, which 
also appear on the Ribbon, cannot be added to the Quick Access Toolbar.

Remove a Command from the Quick Access Toolbar

Here's how to remove a command you don't want from the Quick Access Toolbar:

1. Press ALT to go to the ribbon.
2. Press SHIFT+TAB 3 times to go to the Quick Access Toolbar.
3. Find the command you wish to remove.
4. Press the Context key or SHIFT+F10.
5. Press ENTER on the first choice, Remove From the quick Access Toolbar.

Changing the Order in which Commands Appear on the Quick Access Toolbar

1. Type ALT+F to open the Office menu.
2. Type I; or up arrow to Options and press ENTER.
3. Type C; or down arrow to Customize.
4. Tab to the Quick Access Toolbar list.
5. Down arrow as needed to find the item you want to move.
6. Tat to the Move Up or Move Down button and press ENTER.
7. Repeat as necessary to reorder all the items as you like.

Learning More about Office 2007

Dan Clark at Freedom Scientific has created an excellent introduction to the 
Office 2007 ribbon, the Quick Access Toolbar, and other unique features of 
Office. It is valuable regardless of the screen reader you use.

If you have JAWS 9, you can find a DAISY version of this introduction as 
Module 31, Office 2007 with Magic and JAWS and read it with the built-in 
demo of FSReader or any other DAISY player. The other option is to download 
it in DAISY or MP3 format from the JAWS Training page at 
www.freedomscientific.com/Training/JAWS_training_hq.asp.

Keyboard Commands for Excel

Access Keys for the Main Tabs on the Ribbon

Command
Keystroke
Home
ALT+H
Insert
ALT+N
Page Layout
ALT+P
Formulas
ALT+M
Data
ALT+A
Review
ALT+R
View
ALT+W
Add-Ins
ALT+X
Help
F1
Office menu
ALT+F

Basic File and Worksheet Commands

Command
Keystroke
Display the Microsoft Office Excel Help task pane
F1
Create a new, blank workbook
CTRL+N
Insert a new worksheet
SHIFT+F11 or ALT+SHIFT+F1
Display the Open dialog box to open or find a file
CTRL+O
Close the selected workbook window
CTRL+W or CTRL+F4
Save file
CTRL+S
Display the Save As dialog box
F12
Display the print dialog box
CTRL+P
Display the Print Preview window
CTRL+F2
Switch between the worksheet, Ribbon, task pane, and Zoom controls. In a 
worksheet that has been split (View menu, Manage This Window, Freeze Panes, 
Split Window command), this command includes the split panes when switching 
between panes and the Ribbon area.
F6, reverse direction with SHIFT+F6
Switch to the next workbook window when more than one workbook window is 
open
CTRL+F6
Exit Excel
Alt+F4

Navigating

Command
Keystroke
Display the Go To dialog box
CTRL+G or F5
Display the Find and Replace dialog box, with the Find tab selected
CTRL+F or SHIFT+F5
Repeat the last Find action
SHIFT+F4
Display the Find and Replace dialog box, with the Replace tab selected
CTRL+H
Move one cell up, down, left, or right in a worksheet
ARROW KEYS
Move to the edge of the current data region in a worksheet
CTRL+ARROW KEY
Move one cell to the right in a worksheet. Move between unlocked cells in a 
protected worksheet.
TAB
Move to the previous cell in a worksheet
SHIFT+TAB
Move to the beginning of a row in a worksheet. Move to the cell in the 
upper-left corner of the window when SCROLL LOCK is turned on.
HOME
Move to the cell in the lower-right corner of the window when SCROLL LOCK is 
turned on
END
Move to the beginning of a worksheet
CTRL+HOME
Move to the last cell on a worksheet, in the lowest used row of the 
rightmost used column. If the cursor is in the formula bar, move the cursor 
to the end of the text.
CTRL+END
Move one screen up in a worksheet
PAGE UP
Move one screen down in a worksheet
PAGE DOWN
Move one screen to the left in a worksheet
ALT+PAGE UP
Move one screen to the right in a worksheet
ALT+PAGE DOWN
Move to the previous sheet in a workbook
CTRL+PAGE UP
Move to the next sheet in a workbook
CTRL+PAGE DOWN

Selecting Text and Other Elements

Command
Keystroke
Select the entire worksheet. If the worksheet contains data, select the 
current region; press twice to select the current region and its summary 
rows, or 3 times to select the entire worksheet. When the insertion point is 
to the right of a function name in a formula, display the Function Arguments 
dialog box.
CTRL+A
Select the entire worksheet. If the worksheet contains data, select the 
current region; press twice to select the current region and its summary 
rows, and 3 times to select the entire worksheet. When an object is 
selected, select all objects on a worksheet.
CTRL+SHIFT+SPACEBAR
Select an entire column in a worksheet
CTRL+SPACEBAR
Select an entire row in a worksheet
SHIFT+SPACEBAR
Select the current region around the active cell (the data area enclosed by 
blank rows and blank columns); in a PivotTable, select the entire PivotTable 
report
CTRL+ ASTERISK
Select all cells that contain comments
CTRL+SHIFT+O
Extend the selection of cells by one cell
SHIFT+ARROW KEY
Extend the selection of cells to the last nonblank cell in the same column 
or row as the active cell, or if the next cell is blank, extend the 
selection to the next nonblank cell
CTRL+SHIFT+ARROW KEY
Extend the selection of cells to the beginning of the worksheet
CTRL+SHIFT+HOME
Extend the selection of cells to the last used cell on the worksheet 
(lower-right corner). If the cursor is in the formula bar, select all text 
in the formula bar from the cursor position to the end-this does not affect 
the height of the formula bar.
CTRL+SHIFT+END
Select the current and previous sheet in a workbook
CTRL+SHIFT+PAGE UP
Select the current and next sheet in a workbook
CTRL+SHIFT+PAGE DOWN
Turn extend mode on or off. In extend mode, Extended Selection appears in 
the status line, and the arrow keys extend the selection.
F8
Add a nonadjacent cell or range to a selection of cells by using the arrow 
keys
SHIFT+F8

Formatting Text in a Worksheet

Command
Keystroke
Apply or remove bold formatting
CTRL+B or CTRL+2
Apply or remove italic formatting
CTRL+I or CTRL+3
Apply or remove underlining
CTRL+U or CTRL+4
Apply or remove strikethrough
CTRL+5
Open the Format Cells dialog box with the Font tab selected
CTRL+SHIFT+F
Change the font size
CTRL+SHIFT+P

Formatting Cells

Command
Keystroke
Display the Format Cells dialog box
CTRL+1
Apply the General number format
CTRL+TILDE
Apply the Currency format with two decimal places (negative numbers in 
parentheses)
CTRL+ DOLLAR SIGN
Apply the Percentage format with no decimal places
CTRL+PERCENT
Apply the Exponential number format with two decimal places
CTRL+CARET
Apply the Date format with the day, month, and year
CTRL+NUMBER SIGN
Apply the Time format with the hour and minute, and AM or PM
CTRL+AT SIGN
Apply the Number format with two decimal places, thousands separator, and 
minus sign (-) for negative values
CTRL+EXCLAMATION POINT
Apply the outline border to the selected cells
CTRL+AMPERSAND
Remove the outline border from the selected cells
CTRL+UNDERSCORE

Editing and Deleting Text

Command
Keystroke
Delete one character to the left in the Formula Bar. Clear the content of 
the active cell. In cell editing mode, delete the character to the left of 
the insertion point.
BACKSPACE
Remove the cell contents (data and formulas) from selected cells without 
affecting cell formats or comments. In cell editing mode, delete the 
character to the right of the insertion point.
DELETE
Display the Insert dialog box to insert blank cells
CTRL+PLUS SIGN
Display the Delete dialog box to delete the selected cells
CTRL+MINUS SIGN
Edit the active cell and position the insertion point at the end of the cell 
contents; move the insertion point into the Formula Bar when editing in a 
cell is turned off
F2
Add or edit a cell comment
SHIFT+F2
Display the Insert Hyperlink dialog box for new hyperlinks or the Edit 
Hyperlink dialog box for selected existing hyperlinks
CTRL+K
Display the Create Table dialog box
CTRL+T
Display the Spelling dialog box to check spelling in the active worksheet or 
selected range
F7
Complete a cell entry from the cell or the Formula Bar and select the cell 
below (by default). In a data form, move to the first field in the next 
record.
ENTER
Complete a cell entry and select the cell above
SHIFT+ENTER
Start a new line in the same cell
ALT+ENTER
Fill the selected cell range with the current entry
CTRL+ENTER
Cancel an entry in the cell or Formula Bar. Close full screen mode when this 
mode has been applied, and return to normal screen mode to display the 
Ribbon and status bar again.
ESC
Repeat the last command or action, if possible
CTRL+Y or F4
Use the Undo command to reverse the last command or to delete the last entry 
that you typed
CTRL+Z
Use the Undo or Redo command to reverse or restore the last automatic 
correction when AutoCorrect Smart Tags are displayed
CTRL+SHIFT+Z

Copying and Moving Text

Command
Keystroke
Cut the selected cells to the Clipboard
CTRL+X
Copy the selected cells to the Clipboard. Press twice to display the 
Clipboard.
CTRL+C
Insert the contents of the Clipboard at the insertion point and replace any 
selection. Available only after you have cut or copied an object, text, or 
cell contents.
CTRL+V
Display the Paste Special dialog box. Available only after you have cut or 
copied an object, text, or cell contents on a worksheet or in another 
program.
CTRL+ALT+V
Display the Paste Name dialog box
F3
Copy a formula from the cell above the active cell into the cell or the 
Formula Bar
CTRL+APOSTROPHE
Copy the value from the cell above the active cell into the cell or the 
Formula Bar
CTRL+QUOTATION MARKS
Use the Fill Down command to copy the contents and format of the topmost 
cell of a selected range into the cells below.
CTRL+D
Use the Fill Right command to copy the contents and format of the leftmost 
cell of a selected range into the cells to the right
CTRL+R

Inserting Text Automatically

Command
Keystroke
Insert the current date
CTRL+SEMICOLON
Insert the current time
CTRL+COLON
Insert columns/rows
CTRL+PLUS SIGN

Performing Calculations and Working with the Formula Bar

Command
Keystroke
Start a formula
EQUALS SIGN
Expand or collapse the formula bar
CTRL+SHIFT+U
Autosum a range of cells
ALT+EQUALS
Insert the argument names and parentheses when the insertion point is to the 
right of a function name in a formula
CTRL+SHIFT+A
Calculate all worksheets in all open workbooks
F9
Calculate the active worksheet
SHIFT+F9
Calculate all worksheets in all open workbooks, regardless of whether they 
have changed since the last calculation
CTRL+ALT+F9
Recheck dependent formulas, and then calculate all cells in all open 
workbooks, including cells not marked as needing to be calculated
CTRL+ALT+SHIFT+F9

Displaying and Hiding Spreadsheet Elements

Command
Keystroke
Display or hide the Microsoft Office Ribbon
CTRL+F1
Alternate between displaying cell values and displaying formulas in the 
worksheet
CTRL+GRAVE ACCENT
Alternate between hiding objects, displaying objects, and displaying 
placeholders for objects
CTRL+6
Display or hide the outline symbols
CTRL+8
Hide the selected rows
CTRL+9
Unhide any hidden rows within the selection
CTRL+LEFT PARENTHESIS
Hide the selected columns
CTRL+0
Unhide any hidden columns within the selection
CTRL+RIGHT PARENTHESIS

Miscellaneous Commands

Command
Keystroke
Display the Macro dialog box to create, run, edit, or delete a macro
ALT+F8
Turn key tips on or off
F10
Display the menu or message for a smart tag. If more than one smart tag is 
present, switch to the next smart tag and display its menu or message.
ALT+SHIFT+F10
Create a chart of the data in the current range
F11 or ALT+F1
Open the Microsoft Visual Basic Editor, in which you can create a macro by 
using Visual Basic for Applications (VBA)
ALT+F11

Changing the Size and Position of Workbook Windows

Command
Keystroke
Maximize or restore the selected workbook window
CTRL+F10
Minimize a workbook window to an icon
CTRL+F9
Restore the window size of the selected workbook window
CTRL+F5
Perform the Move command on the workbook window when it is not maximized. 
After pressing this command, use the arrow keys to move the window, and when 
finished press ENTER, or ESC to cancel.
CTRL+F7
Perform the Size command (on the Control menu for the workbook window) when 
a workbook is not maximized
CTRL+F8

JAWS Commands for Excel

Note: Many Excel features are also or only available in the Adjust JAWS 
Options dialog box. To access these options, press INSERT+V while you are in 
Excel. Use the arrow keys to select an option, and then press the SPACEBAR 
to cycle through the available settings. This dialog also has the option to 
apply verbosity settings from one spreadsheet to others with similar names. 
To access this feature, open a spreadsheet you want to apply the settings 
to, choose Workbooks Settings, press the SPACEBAR until you reach the Best 
Match setting, and then press ENTER.

Getting Help

Command
Keystroke
Display context-sensitive help information in the Virtual Viewer
INSERT+F1
Read the JAWS Help topic for Excel
Open Excel, press INSERT+F1 twice quickly, and then press F6 to move to the 
help topic.
 Display a list of JAWS commands for Excel in the Virtual Viewer
INSERT+H
Display a list of common Excel commands in the Virtual Viewer
INSERT+W

Note: When you are learning to use Excel, be sure to read the Helpful Hints 
section of the JAWS help topic on Excel. Many procedures for configuring 
Excel are described there in detail.

Informational Keystrokes for Columns

Command
Keystroke
List cells in current column
INSERT+SHIFT+C
Read column total
INSERT+NUM PAD ENTER
Say column title
ALT+SHIFT+C
Set column titles to row
ALT+CTRL+SHIFT+C
Set current column to the column containing row totals
CTRL+INSERT+ENTER

Informational Keystrokes for Rows

Command
Keystroke
List cells in current row
INSERT+SHIFT+R
Read row total
INSERT+DELETE
Say row title
ALT+SHIFT+R
Set row titles to column
ALT+CTRL+SHIFT+R
Set current row to the row containing column totals
CTRL+INSERT+DELETE

Commands for Reading Only Information Visible on Screen

Command
Keystroke
Read visible row
INSERT+UP ARROW
Read visible row to current cell
INSERT+HOME
Read visible row from current cell
INSERT+PAGE UP
Read visible column
INSERT+CTRL+UP ARROW
Read visible column to current cell
INSERT+CTRL+HOME
Read visible column from current cell
INSERT+CTRL+PAGE UP

Miscellaneous Informational Keystrokes

Command
Keystroke
Describe cell border
ALT+SHIFT+B
Lists cells at page break
CTRL+SHIFT+B
List cells with comments
CTRL+SHIFT+APOSTROPHE
List cells with formulas
INSERT+SHIFT+F
Read cell comment
ALT+SHIFT+APOSTROPHE
List Visible cells with data
CTRL+SHIFT+D
List defined monitor cells
CTRL+SHIFT+M
List worksheets
CTRL+SHIFT+S
Say range of cells visible in active window
ALT+SHIFT+V
Read hyperlink
ALT+SHIFT+H
Report gridline status
ALT+SHIFT+G
Say active cell coordinates
INSERT+C
Say the last numeric value or word that appears in the Formula bar
CTRL+NUM PAD 5
Say Excel version
CTRL+INSERT+V
Say cell font and attributes
INSERT+F
Say formula
CTRL+F2
Read spelling error and suggestion
INSERT+F7
Display detailed cell appearance information
INSERT+TAB twice quickly

Navigation Keystrokes

Command
Keystroke
Move to prior screen in spreadsheet
ALT+PAGE UP
Move to next screen in spreadsheet
ALT+PAGE DOWN
Next Sheet
CTRL+PAGE DOWN
Prior Sheet
CTRL+PAGE UP
Move down to the edge of current data region
CTRL+DOWN ARROW
Move up to the edge of current data region
CTRL+UP ARROW
Move left to the edge of current data region
CTRL+LEFT ARROW
Move right to the edge of current data region
CTRL+RIGHT ARROW

Selection Keystrokes

Command
Keystroke
Select column
CTRL+SPACEBAR
Select hyperlink
INSERT+F7
Select region
CTRL+SHIFT+8
Select row
SHIFT+SPACEBAR
Select worksheet objects
CTRL+SHIFT+O
Collapse selection to current cell
SHIFT+BACKSPACE

Configuration Keystrokes

Command
Keystroke
Set monitor cell
INSERT+SHIFT+1 through 0
Read monitor cell
ALT+SHIFT+1 through 0
AutoFilter
CTRL+SHIFT+A
Create, rename, or delete Custom Summary from selected cells
CTRL+INSERT+TAB, or press INSERT+F2 and choose Custom Summary Labels
View Custom Summary
CTRL+INSERT+SHIFT+TAB, or press INSERT+F2 and choose View Custom Summary

Window-Eyes Commands for Excel

Note: You can control a great deal about what Window-Eyes speaks in Excel 
from the Verbosity dialog, which you reach with INSERT+V.

Getting Help

All Window-Eyes commands and information for using Window-Eyes with Excel 
2007 are available in Section 21 of the Window-Eyes manual. The manual is 
typically installed as text files when you install Window-Eyes and is also 
available by doing the following:
1. Type CTRL+BACKSLASH to bring focus to the Window-Eyes program window.
2. Type ALT+H to open the Help menu.
3. Press ENTER on the first choice, Window-Eyes Manual. You are in a tree 
view.
4. Find Section 21. The fastest way is to quickly type "21" without the 
quotes.
5. Press RIGHT ARROW to expand this section of the tree view.
6. Press DOWN ARROW until you reach the topic of interest.
7. Press ENTER.
8. Press F6 to read the topic you selected.
9. For additional information, either follow links in the topic text, or 
press F6 to move back to the tree view and select a new topic.
10. Press ALT+F4 to exit the manual when you're finished.

Reading Cell Information

Command
Keystroke
Read the comment for the active cell
ALT+SHIFT+C
Read the formula for the active cell; press twice to spell the formula
ALT+SHIFT+F
Move focus back to the previously active cell
ALT-SHIFT-P
Route the mouse to the center of the active cell or selected object
INSERT+NUMPAD PLUS
Read the position of the active cell. If a defined header is found, only the 
defined header is read. If there is no defined header, the cell position is 
read. Press twice to read the cell position, along with any defined header.
CTRL+SHIFT+N
Read the data of the active cell; press twice to spell the contents, or 3 
times to spell the contents phonetically
CTRL+SHIFT+D
Speak summary. Press once for cell information using verbosity settings and 
twice to hear all cell information. If a header is defined, it is read.
CTRL+SHIFT+S
Speak the range of cells that are selected, as well as which cell is 
currently active; press twice for additional information. IF the selection 
includes a defined header, the header is read.
CTRL+SHIFT+M

Charts and Objects

Command
Keystroke
Move by major groups in a chart
UP/DOWN ARROW
Move within a group in a chart
LEFT/RIGHT ARROW
Read detailed information about the current chart element or, if it is 
selected, the entire chart
INSERT+E

Element Properties Dialog

The Element properties dialog gives you detailed information about whatever 
you are focused on or have selected.

Command
Keystroke
Open Element Properties dialog
INSERT+E
Bring focus to the currently selected item and/or move the selection to that 
item
ENTER or ALT+F
List all comments contained in the current worksheet or workbook
ALT+C
List all hyperlinks contained in the current worksheet or workbook
ALT+H
List all objects contained in the current worksheet or workbook
ALT+J
List all named areas contained in the current worksheet or workbook
ALT+A
List all non-empty cells contained in the current column and their value 
constrained either by the current region or worksheet
ALT+E
List all non-empty cells contained in the current row and their value 
constrained either by the current region or worksheet
ALT+L
List individual pages and their corresponding cell range for either the 
current worksheet or workbook
ALT+P
List all monitor cells contained in the current worksheet or workbook
ALT+N
List all monitor cells contained in the current worksheet or workbook
ALT+O
List all charts contained in the current worksheet or workbook
ALT+T
Set current specified area to region
ALT+R
Set current specified area to worksheet (default setting)
ALT+W
Set current specified area to workbook
ALT+K
Read miscellaneous information for the current element
ALT+I

Additional Commands

Command
Keystroke
Open Headers and Totals dialog
ALT+SHIFT+H
Open Monitor Cells dialog
ALT+SHIFT+M
Read Monitor Cell 1-10, as defined in the Monitor Cells dialog
ALT+SHIFT+0-9
Open Read Monitor Cell dialog
ALT+SHIFT+A

System Access Commands for Excel

Command
Keystroke
Activate a chart embedded in the active worksheet
MODIFIER+ENTER
Read the virtual status bar
MODIFIER+PAGE DOWN
Read the current selection
MODIFIER+UP ARROW
Read the sheet starting at the current cell
MODIFIER+DOWN ARROW
Create or read a monitor region
MODIFIER+0-9
Modify or delete a monitor region
SHIFT+MODIFIER+0-9
Read the title of the current column
MODIFIER+C
Read the current column
ALT+MODIFIER+C
Read the title of the current row
ALT+MODIFIER+R
Read the current row
MODIFIER+R
Add or delete a title range
SHIFT+MODIFIER+T
Display a dialog containing lists of cells with data, links, totals, and 
worksheets
MODIFIER+F7


Appendix: Descriptions of SmartArt Graphics

List

Layout name
Description
Grouped List
Use to show groups and sub-groups of information, or steps and sub-steps in 
a task, process, or workflow. Level 1 text corresponds to the top-level 
horizontal shapes, and Level 2 text corresponds to vertical sub-steps under 
each related top-level shape. Works well for emphasizing sub-groups or 
sub-steps, hierarchical information, or multiple lists of information.
Basic Block List
Use to show non-sequential or grouped blocks of information. Maximizes both 
horizontal and vertical display space for shapes.
Bending Picture Accent List
Use to show non-sequential or grouped blocks of information. The small 
circular shapes are designed to contain pictures. Works well for 
illustrating both Level 1 and Level 2 text. Maximizes both horizontal and 
vertical display space for shapes.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are 
designed to contain pictures.
Detailed Process
Use with large amounts of Level 2 text to show a progression through stages.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also 
be used to group or list information.
Horizontal Bullet List
Use to show non-sequential or grouped lists of information. Works well with 
large amounts of text. All text has the same level of emphasis, and 
direction is not implied.
Horizontal Picture List
Use to show non-sequential or grouped information with an emphasis on 
related pictures. The top shapes are designed to contain pictures.
Picture Accent List
Use to show grouped or related information. The small shapes on the upper 
corners are designed to contain pictures. Emphasizes Level 2 text over Level 
1 text, and is a good choice for large amounts of Level 2 text.
Picture Caption List
Use to show non-sequential or grouped blocks of information. The top shapes 
are designed to contain pictures and pictures are emphasized over text. 
Works well for pictures with short text captions.
Pyramid List
Use to show proportional, interconnected, or hierarchical relationships. 
Text appears in the rectangular shapes on top of the pyramid background.
Segmented Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Emphasizes Level 2 text, since each line appears in a separate 
shape.
Stacked List
Use to show groups of information or steps in a task, process, or workflow. 
Circular shapes contain Level 1 text, and the corresponding rectangles 
contain Level 2 text. Works well for numerous details and minimal Level 1 
text.
Table Hierarchy
Use to show groups of information built from top to bottom, and the 
hierarchies within each group. This layout does not contain connecting 
lines.
Table List
Use to show grouped or related information of equal value. The first Level 1 
line of text corresponds to the top shape and its Level 2 text is used for 
the subsequent lists.
Target List
Use to show interrelated or overlapping information. Each of the first seven 
lines of Level 1 text appears in the rectangular shape. Unused text does not 
appear, but remains available if you switch layouts. Works well with both 
Level 1 and Level 2 text.
Trapezoid List
Use to show grouped or related information of equal value. Works well with 
large amounts of text.
Vertical Arrow List
Use to show a progression or sequential steps in a task, process, or 
workflow that move toward a common goal. Works well for bulleted lists of 
information.
Vertical Block List
Use to show groups of information or steps in a task, process, or workflow. 
Works well with large amounts of Level 2 text. A good choice for text with a 
main point and multiple sub-points.
Vertical Box List
Use to show several groups of information, especially groups with large 
amounts of Level 2 text. A good choice for bulleted lists of information.
Vertical Bullet List
Use to show non-sequential or grouped blocks of information. Works well for 
lists with long headings or top-level information.
Vertical Chevron List
Use to show a progression or sequential steps in a task, process, or 
workflow, or to emphasize movement or direction. Emphasizes Level 2 text 
over Level 1 text, and is a good choice for large amounts of Level 2 text.
Vertical Picture Accent List
Use to show non-sequential or grouped blocks of information. The small 
circles are designed to contain pictures.
Vertical Picture List
Use to show non-sequential or grouped blocks of information. The small 
shapes on the left are designed to contain pictures.

Process

Layout name
Description
Process List
Use to show multiple groups of information or steps and sub-steps in a task, 
process, or workflow. Level 1 text corresponds to the top horizontal shapes, 
and Level 2 text corresponds to vertical sub-steps under each related 
top-level shape.
Accent Process
Use to show a progression, a timeline, or sequential steps in a task, 
process, or workflow. Works well for illustrating both Level 1 and Level 2 
text.
Alternating Flow
Use to show groups of information or sequential steps in a task, process, or 
workflow. Emphasizes the interaction or relationships among the groups of 
information.
Arrow Ribbon
Use to show either related or contrasting concepts with some connection, 
such as opposing forces. The first two lines of Level 1 text are used for 
text in the arrows. Unused text does not appear, but remains available if 
you switch layouts.
Basic Bending Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Maximizes both horizontal and vertical display space for shapes.
Basic Chevron Process
Use to show a progression; a timeline; sequential steps in a task, process, 
or workflow; or to emphasize movement or direction. Level 1 text appears 
inside an arrow shape while Level 2 text appears below the arrow shapes.
Basic Process
Use to show a progression or sequential steps in a task, process, or 
workflow.
Basic Timeline
Use to show sequential steps in a task, process, or workflow, or to show 
timeline information. Works well with both Level 1 and Level 2 text.
Chevron List
Use to show a progression through several processes that make up an overall 
workflow. Also works for illustrating contrasting processes. The Level 1 
text corresponds to the first arrow shape on the left, while the Level 2 
text corresponds to horizontal sub-steps for each shape that contains Level 
1 text.
Circular Bending Process
Use to show a long or non-linear sequence or steps in a task, process, or 
workflow. Works best with Level 1 text only. Maximizes both horizontal and 
vertical display space for shapes.
Closed Chevron Process
Use to show a progression, a timeline, or sequential steps in a task, 
process, or workflow, or to emphasize movement or direction. Can be used to 
emphasize information in the starting shape. Works best with Level 1 text 
only.
Continuous Arrow Process
Use to show a timeline or sequential steps in a task, process, or workflow. 
Works best with Level 1 text because each line of Level 1 text appears 
inside the arrow shape. Level 2 text appears outside the arrow shape.
Continuous Block Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Works best with minimal Level 1 and Level 2 text.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are 
designed to contain pictures.
Converging Arrows
Use to show ideas or concepts that converge to a central point. Works best 
with Level 1 text only.
Detailed Process
Use with large amounts of Level 2 text to show a progression through stages.
Diverging Arrows
Use to show ideas or concepts that progress outward from a central source. 
Works best with Level 1 text only.
Equation
Use to show sequential steps or tasks that depict a plan or result. The last 
Level 1 line of text appears after the equals sign (=). Works best with 
Level 1 text only.
Funnel
Use to show the filtering of information or how parts merge into a whole. 
Emphasizes the final outcome. Can contain up to four lines of Level 1 text; 
the last of these four Level 1 text lines appears below the funnel and the 
other lines correspond to a circular shape. Unused text does not appear, but 
remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1 
text corresponds to a gear shape, and their corresponding Level 2 text 
appears in rectangles next to the gear shape. Unused text does not appear, 
but remains available if you switch layouts.
Opposing Arrows
Use to show two opposing ideas, or ideas that diverge from a central point. 
Each of the first two lines of Level 1 text corresponds to an arrow. Unused 
text does not appear, but remains available if you switch layouts.
Picture Accent Process
Use to show sequential steps in a task, process, or workflow. The 
rectangular shapes in the background are designed to contain pictures.
Process Arrows
Use to show information illustrating a process or workflow. Level 1 text 
appears in the circular shapes and Level 2 text appears in the arrow shapes. 
Works best for minimal text and to emphasize movement or direction.
Repeating Bending Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Maximizes both horizontal and vertical display space for shapes.
Segmented Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Emphasizes Level 2 text, since each line appears in a separate 
shape.
Staggered Process
Use to show a downward progression through stages. Each of the first five 
lines of Level 1 text corresponds with a rectangle. Unused text does not 
appear, but remains available if you switch layouts.
Upward Arrow
Use to show a progression or steps that trend upward in a task, process, or 
workflow. Each of the first five lines of Level 1 text corresponds to a 
point on the arrow. Works best with minimal text. Unused text does not 
appear, but remains available if you switch layouts.
Vertical Arrow List
Use to show a progression or sequential steps in a task, process, or 
workflow that move toward a common goal. Works well for bulleted lists of 
information.
Vertical Bending Process
Use to show a progression or sequential steps in a task, process, or 
workflow. Maximizes both horizontal and vertical display space for shapes. 
Places more emphasis on the interrelationships among the shapes than on 
direction or movement.
Vertical Chevron List
Use to show a progression or sequential steps in a task, process, or 
workflow, or to emphasize movement or direction. Emphasizes Level 2 text 
over Level 1 text, and is a good choice for large amounts of Level 2 text.
Vertical Equation
Use to show sequential steps or tasks that depict a plan or result. The last 
Level 1 line of text appears after the arrow. Works best with Level 1 text 
only.
Vertical Process
Use to show a progression or sequential steps in a task, process, or 
workflow from top to bottom. Works best with Level 1 text, since the 
vertical space is limited.

Cycle

Layout name
Description
Basic Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Emphasizes the stages or steps rather than the connecting 
arrows or flow. Works best with Level 1 text only.
Basic Pie
Use to show how individual parts form a whole. The first seven lines of 
Level 1 text correspond to the evenly distributed wedge or pie shapes. The 
top Level 1 text shape appears outside of the rest of the pie for emphasis. 
Unused text does not appear, but remains available if you switch layouts.
Basic Radial
Use to show the relationship to a central idea in a cycle. The first line of 
Level 1 text corresponds to the central shape, and its Level 2 text 
corresponds to the surrounding circular shapes. Unused text does not appear, 
but remains available if you switch layouts.
Block Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Emphasizes the stages or steps rather than the connecting 
arrows or flow.
Continuous Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Emphasizes the connection between all components. Works best 
with Level 1 text only.
Cycle Matrix
Use to show the relationship to a central idea in a cyclical progression. 
Each of the first four lines of Level 1 text corresponds to a wedge or pie 
shape, and Level 2 text appears in a rectangular shape to the side of the 
wedge or pie shape. Unused text does not appear, but remains available if 
you switch layouts.
Diverging Radial
Use to show relationships to a central idea in a cycle. The first Level 1 
line of text corresponds to the central circular shape. Emphasizes the 
surrounding circles rather than the central idea. Unused text does not 
appear, but remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1 
text corresponds to a gear shape, and their corresponding Level 2 text 
appears in rectangles next to the gear shape. Unused text does not appear, 
but remains available if you switch layouts.
Multidirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events that can 
occur in any direction.
Nondirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Each shape has the same level of importance. Works well when 
direction does not need to be indicated.
Radial Cycle
Use to show the relationship to a central idea. Emphasizes both information 
in the center circle and how information in the outer ring of circles 
contributes to the central idea. The first Level 1 line of text corresponds 
to the central circle, and its Level 2 text corresponds to the outer ring of 
circles. Unused text does not appear, but remains available if you switch 
layouts.
Radial Venn
Use to show both overlapping relationships and the relationship to a central 
idea in a cycle. The first line of Level 1 text corresponds to the central 
shape and the lines of Level 2 text correspond to the surrounding circular 
shapes. Unused text does not appear, but remains available if you switch 
layouts.
Segmented Cycle
Use to show a progression or a sequence of stages, tasks, or events in a 
circular flow. Emphasizes the interconnected pieces. Each of the first seven 
lines of Level 1 text corresponds to a wedge or pie shape. Unused text does 
not appear, but remains available if you switch layouts.
Text Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Emphasizes the arrows or flow rather than the stages or 
steps. Works best with Level 1 text only.

Hierarchy

Layout name
Description
Hierarchy
Use to show hierarchical relationships progressing from top to bottom.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also 
be used to group or list information.
Horizontal Hierarchy
Use to show hierarchical relationships progressing horizontally. Works well 
for decision trees.
Horizontal Labeled Hierarchy
Use to show hierarchical relationships progressing horizontally and grouped 
hierarchically. Emphasizes heading or level 1 text. The first line of Level 
1 text appears in the shape at the beginning of the hierarchy, and the 
second and all subsequent lines of Level 1 text appear at the top of the 
tall rectangles.
Labeled Hierarchy
Use to show hierarchical relationships progressing from top to bottom and 
grouped hierarchically. Emphasizes heading or level 1 text. The first line 
of Level 1 text appears in the shape at the beginning of the hierarchy, and 
all subsequent lines of Level 1 text appear to the left of the tall 
rectangles.
Organization Chart
Use to show hierarchical information or reporting relationships in an 
organization. The assistant shape and the Org Chart hanging layouts are 
available with this layout.
Table Hierarchy
Use to show groups of information built from top to bottom, and the 
hierarchies within each group. This layout does not contain connecting 
lines.

Relationship

Layout name
Description
Equation
Use to show sequential steps or tasks that depict a plan or result. The last 
Level 1 line of text appears after the equals sign (=). Works best with 
Level 1 text only.
Arrow Ribbon
Use to show either related or contrasting concepts with some connection, 
such as opposing forces. The first two lines of Level 1 text are used for 
text in the arrows. Unused text does not appear, but remains available if 
you switch layouts.
Balance
Use to compare or show the relationship between two ideas. Each of the first 
two lines of Level 1 text corresponds to text at the top of one side of the 
center point. Emphasizes Level 2 text, which is limited to four shapes on 
each side of the center point. The balance tips towards the side with the 
most shapes containing Level 2 text. Unused text does not appear, but 
remains available if you switch layouts.
Basic Pie
Use to show how individual parts form a whole. The first seven lines of 
Level 1 text correspond to the evenly distributed wedge or pie shapes. The 
top Level 1 text shape appears outside of the rest of the pie for emphasis. 
Unused text does not appear, but remains available if you switch layouts.
Basic Radial
Use to show the relationship to a central idea in a cycle. The first line of 
Level 1 text corresponds to the central shape, and its Level 2 text 
corresponds to the surrounding circular shapes. Unused text does not appear, 
but remains available if you switch layouts.
Basic Target
Use to show containment, gradations, or hierarchical relationships. The 
first five lines of Level 1 text are associated with a circle. Unused text 
does not appear, but remains available if you switch layouts.
Basic Venn
Use to show overlapping or interconnected relationships. The first seven 
lines of Level 1 text correspond with a circle. If there are four or fewer 
lines of Level 1 text, the text is inside the circles. If there are more 
than four lines of Level 1 text, the text is outside of the circles. Unused 
text does not appear, but remains available if you switch layouts.
Continuous Picture List
Use to show groups of interconnected information. The circular shapes are 
designed to contain pictures.
Converging Arrows
Use to show ideas or concepts that converge to a central point. Works best 
with Level 1 text only.
Converging Radial
Use to show relationships of concepts or components to a central idea in a 
cycle. The first line of Level 1 text corresponds to the central circular 
shape and the lines of Level 2 text correspond to the surrounding 
rectangular shapes. Unused text does not appear, but remains available if 
you switch layouts.
Counterbalance Arrows
Use to show two opposing ideas or concepts. Each of the first two lines of 
Level 1 text corresponds to an arrow and works well with Level 2 text. 
Unused text does not appear, but remains available if you switch layouts.
Cycle Matrix
Use to show the relationship to a central idea in a cyclical progression. 
Each of the first four lines of Level 1 text corresponds to a wedge or pie 
shape, and Level 2 text appears in a rectangular shape to the side of the 
wedge or pie shape. Unused text does not appear, but remains available if 
you switch layouts.
Diverging Arrows
Use to show ideas or concepts that progress outward from a central source. 
Works best with Level 1 text only.
Diverging Radial
Use to show relationships to a central idea in a cycle. The first Level 1 
line of text corresponds to the central circular shape. Emphasizes the 
surrounding circles rather than the central idea. Unused text does not 
appear, but remains available if you switch layouts.
Funnel
Use to show the filtering of information or how parts merge into a whole. 
Emphasizes the final outcome. Can contain up to four lines of Level 1 text; 
the last of these four Level 1 text lines appears below the funnel and the 
other lines correspond to a circular shape. Unused text does not appear, but 
remains available if you switch layouts.
Gear
Use to show interlocking ideas. Each of the first three lines of Level 1 
text corresponds to a gear shape, and their corresponding Level 2 text 
appears in rectangles next to the gear shape. Unused text does not appear, 
but remains available if you switch layouts.
Grouped List
Use to show groups and sub-groups of information, or steps and sub-steps in 
a task, process, or workflow. Level 1 text corresponds to the top-level 
horizontal shapes, and Level 2 text corresponds to vertical sub-steps under 
each related top-level shape. Works well for emphasizing sub-groups or 
sub-steps, hierarchical information, or multiple lists of information.
Hierarchy List
Use to show hierarchical relationships progressing across groups. Can also 
be used to group or list information.
Linear Venn
Use to show overlapping relationships in a sequence. Works best with Level 1 
text only.
Nested Target
Use to show containment relationships. Each of the first three lines of 
Level 1 text correspond to the upper left text in the shapes, and Level 2 
text corresponds to the smaller shapes. Works best with minimal Level 2 
lines of text. Unused text does not appear, but remains available if you 
switch layouts.
Nondirectional Cycle
Use to represent a continuing sequence of stages, tasks, or events in a 
circular flow. Each shape has the same level of importance. Works well when 
direction does not need to be indicated.
Opposing Arrows
Use to show two opposing ideas, or ideas that diverge from a central point. 
Each of the first two lines of Level 1 text corresponds to an arrow. Unused 
text does not appear, but remains available if you switch layouts.
Picture Accent List
Use to show grouped or related information. The small shapes on the upper 
corners are designed to contain pictures. Emphasizes Level 2 text over Level 
1 text, and is a good choice for large amounts of Level 2 text.
Radial Cycle
Use to show the relationship to a central idea. Emphasizes both information 
in the center circle and how information in the outer ring of circles 
contributes to the central idea. The first Level 1 line of text corresponds 
to the central circle, and its Level 2 text corresponds to the outer ring of 
circles. Unused text does not appear, but remains available if you switch 
layouts.
Radial List
Use to show relationships to a central idea in a cycle. The center shape can 
contain a picture. Level 1 text appears in the smaller circles and any 
related Level 2 text appears to the side of the smaller circles.
Radial Venn
Use to show both overlapping relationships and the relationship to a central 
idea in a cycle. The first line of Level 1 text corresponds to the central 
shape and the lines of Level 2 text correspond to the surrounding circular 
shapes. Unused text does not appear, but remains available if you switch 
layouts.
Segmented Pyramid
Use to show containment, proportional, or interconnected relationships. The 
first nine lines of Level 1 text appear in the triangular shapes. Unused 
text does not appear, but remains available if you switch layouts. Works 
best with Level 1 text only.
Stacked Venn
Use to show overlapping relationships. A good choice for emphasizing growth 
or gradation. Works best with Level 1 text only. The first seven lines of 
Level 1 text correspond to a circular shape. Unused text does not appear, 
but remains available if you switch layouts.
Table Hierarchy
Use to show groups of information built from top to bottom, and the 
hierarchies within each group. This layout does not contain connecting 
lines.
Target List
Use to show interrelated or overlapping information. Each of the first seven 
lines of Level 1 text appears in the rectangular shape. Unused text does not 
appear, but remains available if you switch layouts. Works well with both 
Level 1 and Level 2 text.
Vertical Equation
Use to show sequential steps or tasks that depict a plan or result. The last 
Level 1 line of text appears after the arrow. Works best with Level 1 text 
only.

Matrix

Layout name
Description
Basic Matrix
Use to show the relationship of components to a whole in quadrants. The 
first four lines of Level 1 text appear in the quadrants. Unused text does 
not appear, but remains available if you switch layouts.
Grid Matrix
Use to show the placement of concepts along two axes. Emphasizes the 
individual components rather than the whole. The first four lines of Level 1 
text appear in the quadrants. Unused text does not appear, but remains 
available if you switch layouts.
Titled Matrix
Use to show the relationships of four quadrants to a whole. The first line 
of Level 1 text corresponds to the central shape, and the first four lines 
of Level 2 text appear in the quadrants. Unused text does not appear, but 
remains available if you switch layouts.

Pyramid

Layout name
Description
Basic Pyramid
Use to show proportional, interconnected, or hierarchical relationships with 
the largest component on the bottom and narrowing up. Level 1 text appears 
in the pyramid segments and Level 2 text appears in shapes alongside each 
segment.
Inverted Pyramid
Use to show proportional, or interconnected, or hierarchical relationships 
with the largest component on the top and narrowing down. Level 1 text 
appears in the pyramid segments and Level 2 text appears in shapes alongside 
each segment.
Pyramid List
Use to show proportional, interconnected, or hierarchical relationships. 
Text appears in the rectangular shapes on top of the pyramid background.
Segmented Pyramid
Use to show containment, proportional, or interconnected relationships. The 
first nine lines of Level 1 text appear in the triangular shapes. Unused 
text does not appear, but remains available if you switch layouts. Works 
best with Level 1 text only.


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35



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