RE: Troublesome Word document (appears to be empty)
- From: "Catherine Turner" <catherineturner2000@xxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Tue, 23 Nov 2004 15:27:45 -0000
Ah, jackpot - this worked. It must be a text box. Thanks for the info.
Catherine
> -----Original Message-----
> From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx]On
> Behalf Of Griffiths, Steve
> Sent: 23 November 2004 13:38
> To: jfw@xxxxxxxxxxxxx
> Subject: RE: Troublesome Word document (appears to be empty)
>
>
> Catherine,
>
> One possibility that doesn't seem to have been touched on so far, and
> which would give the results you are getting, is if the document
> contents are in a text box. This is a graphic of a box into which text
> can be typed. Because it is a graphic it exists in the graphic layer
> and so the JAWS command Control Shift O will not detect it; because it
> contains text it may be that you need to read it.
>
> If it is a text box, you should be able to get to the text with the JAWS
> cursor. So, with the document open, make sure you are in Print Layout or
> Page Layout view (the name depends on your version of Word) by opening
> the View menu and pressing P. The reason for doing this is that text
> boxes are not shown in Normal view. Next, route the JAWS cursor to the
> PC cursor with JAWS Key + NumPad plus, then arrow down through the
> document. If you hear some text which is not the status line, press
> Control + RightArrow to get the JAWS cursor onto the text, then perform
> a left mouse click at that point (NumPad slash). You should now find
> that the keyboard focus is inside the text box; you can revert to the PC
> cursor to read it.
>
> I've seen sighted people use text boxes inside Word documents for things
> like addresses; the purpose is that the address text can be moved around
> the screen and placed where it needs to be in one go without disturbing
> the other contents of the document. One problem is that if a text box is
> used alongside text which is not in a text box, or along with other text
> boxes, the technique above forces focus into one text box or to the text
> layer, and this means the information from the document may be
> disjointed. If at all possible, I try to stay clear of text boxes for
> these reasons.
>
> Of course, another possible way to deal with the situation - if you have
> the equipment - would be to print the document out and scan it in using
> an OCR application. Long-winded, but it should capture all the text.
>
> As to your question about hidden text; once marked as hidden, text can
> be set to appear on the screen but not a print out of the document, or
> to appear on the printout but not the screen, or on both screen and
> printout, or on neither. It just gives the author another level of
> control over the contents of a document. I've used it in documents where
> I have included the shortcuts for actions as well as the menu commands;
> I have marked the shortcuts as hidden text and then I can ask, before
> giving the document to someone, whether they want the shortcuts; if they
> do I "unhide" the hidden text.
>
> Hope the above helps,
>
> ---
> Steve Griffiths,
> IT Trainer, Access Technology Support Unit
> Royal National Institute of the Blind
> 105 Judd Street
> London WC1H 9NE
> Tel: 020 7391 2232
> Email: steve.griffiths@xxxxxxxxxxx
> Fax: 020 7383 2034
>
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