Re: Easiest Way of Proof Reading in Word
- From: "G.W. Cox" <gwcox2@xxxxxxxxxxx>
- To: <jfw@xxxxxxxxxxxxx>
- Date: Tue, 26 Jul 2005 11:30:06 -0600
Wrong on No. 3. Double spacing after a period at the end of a sentence
went out with the typewriter.
----- Original Message -----
From: "Edward Marquette" <emarquette@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 3:11 AM
Subject: Easiest Way of Proof Reading in Word
Here are some tips that actually work.
1. If you turn on spell-check as you type, Word, even with tons of
memory, will sometimes give you an out of memory error. Plus, on all
but rocket fast machines, it slows down Word with JAWS running.
2. Control Plus Shift plus E does not bring up a dialog box with a list
of errors, but then I don't have spell-check as you type turned on. On
my system, control plus shift plus E turns track changes on and off in
Word, a function I'm required to use often. So, that hot key choice was
unfortunate -- if the post was correct on that point.
3. Always, always put two spaces between a period (and the like) and
the next sentence. Word generally will capitalize the first letter of
the sentence. I've never had a problem.
4. In Configuration Manager for JAWS, while inside Word, go to text
processing, check "read with character, word, and line." That way, as
you read line-by-line through a document, you will hear capitalization.
5. When in Word, press JAWS key plus the letter V. Near the bottom of
the list, there are a couple of capitalization options. Turn them on.
One is "say caps during say all." I canot remember the other.
6. If you don't hear the pitch different for capital letters, either go
back to "voices" in the JAWS menu (JAWS key plus J) and increase the
pitch differential for upper case. In the alternative, have JAWS say
"cap" for capital letters.
7. Press alt plus insert plus S. Pick one of the proof reading schemes
and, at least initially, turn on training mode.
8. For words you know you frequently screw up, you can go to autotext
(in the Word tools menu). There, you can enter NO in solid caps,
putting the replacement word in lower case and upper case combined.
9. You could also use the JAWS dictionary. When on NO (solid caps),
press JAWS key plus D. Add this word to the dictionary. To alert you,
type in something like "no in solid caps." That's what JAWS will say
whenever you type "NO" in solid caps.
You don't have to do all of the above. Some will be more to your liking
than others.
I wouldn't turn on the Word grammar checker if my life depended upon it.
Good luck.
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