Re: Easiest Way of Proof Reading in Word

  • From: "Tom Reid" <Tom.Reid2@xxxxxxxxxxxxxx>
  • To: <jfw@xxxxxxxxxxxxx>
  • Date: Tue, 26 Jul 2005 19:33:19 +0100

You can use the thumb and pink of the right hand for insert and alt and S as usual.

Tom

----- Original Message ----- From: "Yardbird" <yardbird@xxxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 6:27 PM
Subject: Re: Easiest Way of Proof Reading in Word


I have a couple of comments about Edward's instructions.

First, I went into Configuration Manager, Text Processing to see the options
Edward describes below for setting the mode of capitalization announcement.
Whereas his instructions say to set caps to be announced in all three
ways--by character, by word, and by line-- in actuality, this item is a
combo box from which you can choose only one option at a time. I'll paste
in the Word Help section below. And don't forget to save the Word.jcf file
where you're making this change before exiting Configuration manager, or it
won't take.

All that said, I really appreciate Edward pointing out this possibility
because, even if I have to go through all that to turn it on and off for a
period of copy editing a Word document, it provides the caps announcement
handily in line-by-line close editorial reading, still letting things read
normally in Say All. That's my preference, of course; others may prefer to
also use the option of having caps announced in Say All, as Edward points
out on the Insert V temporary verbosity settings menu. Just a matter of
what's helpful enough without driving me crazy to listen to.

My second comment is that I was curious to see what those proofreading
capabilities were about, because, if an Insert key is involved, I guess it's
a Jaws function rather than part of the Word spelling and grammar program,
and I never heard about it. I can't figure out which topic it might be
treated in within jaws help, though I did look. ord But when I tried to
invoke it as instructed, I couldn't figure out how to press Insert, Alt and
S together, no matter how hard I tried. Which fingers are used for this by
most people?

Okay, here's the bit from Jaws help about that text processing option.  If
you look at it, you'll see you have to sselect one, and only one item.
There isn't a set of check boxes or on and off toggles that enable you to
employ all three methods at once.
(this is Jaws 6.0 I'm using)

Indicate Capitalization

Use this list to tell JAWS when to indicate capitalization. By default, JAWS
only announces capitalization when reading by character or spelling words or
lines.

----- Original Message ----- From: "Judith Bron" <jbron@xxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 6:22 AM
Subject: Re: Easiest Way of Proof Reading in Word


Thanks Edward, you just gave the technical options that most of us never
thought of.  Judith
----- Original Message -----
From: "Edward Marquette" <emarquette@xxxxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Sent: Tuesday, July 26, 2005 5:11 AM
Subject: Easiest Way of Proof Reading in Word


Here are some tips that actually work.
1.  If you turn on spell-check as you type, Word, even with tons of

memory, will sometimes give you an out of memory error.  Plus, on all but
rocket fast machines, it slows down Word with JAWS running.
2. Control Plus Shift plus E does not bring up a dialog box with a list
of errors, but then I don't have spell-check as you type turned on. On my
system, control plus shift plus E turns track changes on and off in Word, a
function I'm required to use often. So, that hot key choice was
unfortunate -- if the post was correct on that point.
3. Always, always put two spaces between a period (and the like) and the 
next sentence.  Word generally will capitalize the first letter of the
sentence.  I've never had a problem.
4. In Configuration Manager for JAWS, while inside Word, go to text 
processing, check "read with character, word, and line."  That way, as you
read line-by-line through a document, you will hear capitalization.
5. When in Word, press JAWS key plus the letter V. Near the bottom of the 
list, there are a couple of capitalization options.  Turn them on.  One is
"say caps during say all."  I canot remember the other.
6. If you don't hear the pitch different for capital letters, either go 
back to "voices" in the JAWS menu (JAWS key plus J) and increase the pitch
differential for upper case.  In the alternative, have JAWS say "cap" for
capital letters.
7. Press alt plus insert plus S. Pick one of the proof reading schemes
and, at least initially, turn on training mode.
8. For words you know you frequently screw up, you can go to autotext (in 
the Word tools menu).  There, you can enter NO in solid caps, putting the
replacement word in lower case and upper case combined.
9. You could also use the JAWS dictionary. When on NO (solid caps),
press JAWS key plus D. Add this word to the dictionary. To alert you, type
in something like "no in solid caps." That's what JAWS will say whenever
you type "NO" in solid caps.
You don't have to do all of the above. Some will be more to your liking
than others. 
I wouldn't turn on the Word grammar checker if my life depended upon it.
Good luck.
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