Re: Creating a group in Outlook Express

From: "Mike & Barbara In Arcadia" <mb69mach1@xxxxxxxxxxx>
To: <jfw@xxxxxxxxxxxxx>
Date: Mon, 18 Apr 2011 11:00:31 -0700

Hi Hina,

The steps I posted earlier will not work in Outlook2010. Below is what I
found doing a Google search. The link where I got this information is at
the bottom.

stribution list. You can save it in
an Address Book or in your Contacts folder. The second step is to add your
contacts to the list.

The following example demonstrates how to set up a distribution list in your
Contacts folder.

Back to the top

Define the Distribution List
Outlook 2010
1. On the Home Page, click Address Book to open your Address Book.
2. Click the list below Address Book, and then select Contacts.
3. On the File menu, click New Entry.
4. Under Select the entry type, click New Contact Group.
5. Under Put this Entry, click In The Contacts. This selection determines
where your new distribution list is saved. This is the default location.
6. Click OK. Your new distribution list is now set to be saved in the
Contacts folder, and an untitled distribution list form opens. At this
point, you
can begin adding contacts to your new distribution list, as outlined in the
following section.

Outlook 2003 and Outlook 2007
1. On the Tools menu, click Address Book to open your Address Book.
2. In the Show Names from the list, click Contacts.
3. On the File menu, click New Entry, or click the New Entry button on the
toolbar.
4. Under Select the entry type, click New Distribution List.
5. Under Put this Entry, click In The Contacts. This selection determines
where your new distribution list is saved. This is the default location.
6. Click OK. Your new distribution list is now set to be saved in the
Contacts folder, and an untitled distribution list form opens. At this
point, you
can begin adding contacts to your new distribution list, as outlined in the
following section.

Back to the top

Add Contacts to Your New Distribution List
Outlook 2010
1. In the Name box, type the name of your new contact group.
2. Click the Select Members button to add members from any of your Address
Book entries or Contacts.
3. Click Save And Close to save the new distribution list.
The name of the distribution list appears bold as compared to the other
entries in the contact folder. In table views, the distribution list name
appears
in the Fill Name field. You can view the members of the list by opening the
entry.

Outlook 2003 and Outlook 2007
1. In the Name box, type the name of your new distribution list.
2. Click the Select Members button to add members from any of your Address
Book entries or Contacts.
3. Click Save And Close to save the new distribution list.
The name of the distribution list appears bold as compared to the other
entries in the contact folder. In table views, the distribution list name
appears
in the Fill Name field. You can view the members of the list by opening the
entry.

Back to the top

--------------------------------------------------------------------------------

void(0)
APPLIES TO

Back to the top

Keywords:
kbcontacts kbhowto KB284292

Back to the top

Provide feedback on this information

Did this information solve your problem?

Yes

I don't know

Was this information relevant?

Yes

How much effort did you personally put forth to use this article?

Very low

Low

Moderate

High

Very high

What can we do to improve this information?

To protect your privacy, do not include contact information in your
feedback.

Submit

E-mail this page

Print this page

Share with Messenger

Share on Facebook

void(0)

Other Resources

Other Support Sites
Community
Get Help Now

Buy Microsoft Office 2010

Article Translations

(الشرق الاوسط (العربية
void(0)

View related content

• How to create a distribution list (distribution group) in Exchange ...
• You receive a "This distribution list has reached the maximum size ...

Search related topics

• Set up contact list in outlook
• How to create a own distribution list
• HOW DO I email a distribution list
• How do I add a distribution list to my ...
• How do I create a new contacts folder

Related Support Centers
• Outlook 2007
• Outlook
• Outlook 2003
• Outlook 2002

en-US/help_icon_48x48

Get Help Now
Contact a support professional by E-mail, Online, or Phone

Microsoft Support

Feedback|
Services Agreement

Microsoft

http://support.microsoft.com/kb/284292

Hope this helped. Take care.
Mike

----- Original Message -----
From: Hina Altaf
To: jfw@xxxxxxxxxxxxx
Sent: Monday, April 18, 2011 6:50 AM
Subject: RE: Creating a group in Outlook Express

HI, Can I apply same steps for Microsoft outlook 2010?

Thanks.

Hina.

From: jfw-bounce@xxxxxxxxxxxxx [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf
Of Mike & Barbara In Arcadia
Sent: Monday, April 18, 2011 8:48 AM
To: jfw@xxxxxxxxxxxxx
Subject: Re: Creating a group in Outlook Express

Hi Bill,

I hope the information below is what you're looking for.

http://www.jaws-users.com/text/email/OutlookExpress/OutlookExpressCreatingAGroupDistributionList.html
How to Create an Address Book Group (Distribution List):

If you regularly send the same message to several people, you may simplify
this task by creating a group. To create a group, perform the following
steps.

1. Open Outlook Express, then tap Alt plus T to open the Tools Menu. Down
Arrow to Address Book and then tap Enter or, use the Outlook Express hot
key,
Control plus shift plus B.
2. Tap Alt plus F to open the Address Book file menu. Down arrow to New
Group and then tap Enter or, use the Outlook Express hot key, control plus
G.
3. Type the name that you want to give to the group.
4. Tab to the Select Members button and press ENTER.
5. Tab 3 times to the list of contacts.
6. Arrow up or down to select the name you want from the list of contacts.
7. Tap tab 3 times to move to the select button and then tap enter, or
simply press ALT-T to add the name to the list.
8. Repeat steps 6 and 7 to add additional names to the group list.
9. When done adding names, press ENTER.
10. Back in the Group property sheet, tab to OK and press ENTER.
11. Press ALT-F then X to close and exit the Address Book. You will now
have an entry for the group in your address book.
12. To send a message to the group, simply use the group name in the to
field. (Or the bcc field if you don't want them to know each other's
addresses.)

To delete an an address from a group.:

1. Press control shift B to open the address book.
2. Tab to the treeview. If you hear main identity closed, press the right
arrow to open it.
3. Arrow down to the name of the group.
4. Tab to the listview of names and while focused on the address, press
the delete key.

To add an address to a group:

1. Press control shift B to open the address book.
2. Tab to the treeview. If you hear main identity closed, press the right
arrow to open it.
3. Arrow down to the name of the group.
4. Press enter on the name of the group.
5. Add another name as before by tabbing to the select members button and
following the rest of the steps above.

There's one item that's extremely important when creating distribution
lists in Outlook Express, and I assume it applies equally to Outlook.

Never enter the complete address of the individual into the distribution
list when you create it. Always create the individual's entry first; then,
when
you go to construct your distribution list, simply select the individuals'
name from the list that's presented. The reason for doing it this way is
that
if an individual's e-mail address changes and you have both a personal
(individual) entry for them and have that person's e-mail address and not
simply
their name in one or more distribution lists, if you update their
individual entry, it won't be updated in the distribution list. On the other
hand, if
you've selected a pre-existing Address Book entry for inclusion in the
distribution list, when the individual, pre-existing entry gets updated, so
will
the distribution list. Otherwise, when you send Aunt Mary an individual
e-mail, she'll receive it, but when you send a message to your entire family
and
haven't remembered to update her address in the family distribution list,
she won't receive it.

Hope this has helped. Take care.

Mike

----- Original Message -----

From: Bill White

To: jfw mailing list

Sent: Monday, April 18, 2011 12:51 AM

Subject: Creating a group in Outlook Express

How do I create a group in Outlook Express and then check to see who is
in the group if they are not in my addressbook?

I have been able to create the group name and add one person who is not
in my contacts list. But if I then click on the group name, I cannot see who
is listed in the group.

Can someone help me with this?

Thank you.

Bill White billwhite92701@xxxxxxxxxxxxxx

__________ Information from ESET NOD32 Antivirus, version of virus
signature database 6050 (20110417) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

This email and any attached files are confidential and intended solely for
the intended recipient(s). If you are not the named recipient you should
not read, distribute, copy or alter this email. Please notify the sender
immediately via email if you have received this email by mistake, then
delete this email from your system. Any views or opinions expressed in this
email are those of the author and do not represent those of the Center for
Sight & Hearing. The Center does not accept liability for the content in
this email or for the results of actions taken based on the information
provided unless that information is confirmed in writing.

Warning: Computer viruses can be transmitted through email. The recipient
should verify this email and any attachments for viruses. Although
precautions have been taken to make sure no viruses are present in this
email, the Center does not accept responsibility for any loss or damage that
arises from the use of this email or attachments.

References:
- Creating a group in Outlook Express
  - From: Bill White
- Re: Creating a group in Outlook Express
  - From: Mike & Barbara In Arcadia
- RE: Creating a group in Outlook Express
  - From: Hina Altaf

Re: Creating a group in Outlook Express

Other related posts: