RE: Accessible Forms In Microsoft Word

I have created accessible forms in Word and you are quite correct; it
has nothing what-so-ever to do with a web page, but instead, provides a
method where-by a user may enter data into Word, in a very controlled
manner, so that a Word document may be produced which can be saved or
printed.

This process should seem, from the user's point of view, much like
entering data into a Windows dialog.  They usually never have the
opportunity to use any of Word's word-processing features, and that's
the real purpose of a Word form, to keep a user without sufficient
knowledge of Word from accidentally changing the forms layout or
formatting while allowing them to create a Word document with their own
data.

By far the most important thing to consider is that each field must have
adequate help text defined for that field.  This help text acts as a
prompt (because it appears down in the Word status bar when the field is
active) so that the user knows what data is expected in the current
field.

You are not in the jaws browser/html mode when you are doing this, so
there is no need for the user to "go into forms mode" as you must do in
that situation.

Creating a Word form, at least when done properly, is not something a
beginning word processor will want to attempt.  It is not easy.

Hth,

Chip



> -----Original Message-----
> From: jfw-bounce@xxxxxxxxxxxxx=20
> [mailto:jfw-bounce@xxxxxxxxxxxxx] On Behalf Of Therese Gardner
> Sent: Monday, August 23, 2004 7:48 AM
> To: Listserve
> Subject: Accessible Forms In Microsoft Word
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> OK, got another question for you guys.
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> I am attempting to create an accessible form in microsoft=20
> word. I actually found instructions on how to do this on the=20
> Freedom Scientific web site. Instructions appear to be very=20
> clear and easy to follow.
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> My problem seems to be when attempting to fill out the form.=20
> I am not sure how to explain the difficulty. It is not like=20
> opening an edit field on a web page to fill out.=20
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> May be I am missunderstanding the purpose of creating the=20
> forms in microsoft word. I am assuming that I can create them=20
> and save them in word. I can then go back and have others=20
> fill in the information using word and JAWS.
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> A friend doesn't believe that this is the purpose of creating=20
> an accessible form. His thoughts are that you can make it=20
> acessible in word, but then you need to put it on a web page=20
> for others to access.=20
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> Any thoughts on the subject?
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> Is there a better way to create an accessible form in word?
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> I don't always have the ability to connect to the internet to=20
> access forms.
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> Thanks for all the help.
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> Therese
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> accessbile =20
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